'J PHOENIX 2 CHOIK TRUSTEES ANNUAL REPORT for the period from 1 ¥1 Sept 2024 to 31st August 2025 ur LIiAWLtY TRUSTEES SERVING DURING THE PERIOD: all committee members are trustees Chair.. Secretary., Treasurer: Other trustees.. Michael Head Angela Finn (to 24.10.24). Anne Thomas (from 24.10.24) Kathryn Wakeling Robin Spencer Rachel Clark Wendy Cooper {from 24.10.24) Anne McQuade Jani￿ Heaysman Angela Finn (from 24.10.24) Structure, governance, and management: The Phoenix Choir of Crawley (hereinafter referred to as the Society) is a registered charity (registration number 1169875), formed in 2016 by the merger of two existing choirs. The Society is govemed by rts Constitution and Rules. The ninth annual general meeting was held 24th October 2024. The trustees are appointed by the members in accordance wrth the Constitution and Rules of the Society, All cnmmrttee members are also trustees. The business of the Society is managed by the commrttee, with commrttee meetings held at least six times each year. The committee is responsibk for the overall financial running of the Society. Objectives and activitoes: The objects of the Society are to a(fvanct, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit. including through the presentation of public concerts and recitals. Achievements: We conts'nue to perforni a range of music, in an effort to appeal to as many people as we can. Our November 2024 concert featured folk music from around the wortd, with the main piece being Rutter's A Sprig of Thyme. We were joined by the ex￿lIent harpist, Alexander Rider and the event was well attended, with a number of audience members clearly enjoying some very familiar tunes. Christmas 2024 saw us able to repeat our Communty carol singing, singing at three Ca￿ homes, Crawley Library and the new Hospice, plus fundraising for St Catherine's in County Mall. We again held a short free Thursday concert at St Andrew's, with the retiring collection and raffle raising a wonderful £811 for Free Shop Crawley. In April 2025 we stepped away from tradrtional choral music with our "Freedom" concert. Having the two main composers attending a rehearsal and with us on the night, with Alexander L'Estrange performing with us wrth his Jazz Quintet, and Tony Biggin introducing his work, was a fa￿ treat. Thank you to all singers who took part, throwing yourselves into the performance, as urged by Alexander, Tony and George, resulting in a glorious, mernorable evening. enhanced by a slideshow of pictures, ¥￿ich together were hugely appreciated by the audien￿ in an almost full church. Our summer temi retumed to more traditional territory, pefftifming Haydn's Nelson Mass 4 soloists and an orchestra. Anothef excellent concert. bad( at St Wlfrid's School, made possible by our fundraising with the Crawley Communty Shop. Financlal Review. Phoenix Choir of Crawley started and ended Ihe Season in a strong financial position, with good reserves. The attached accounts show an unrestricted deficit over the year of £919, with our unrestricted reserves decreasing lo £63,872 at 31 August 2025. The trustees intend to keep our subscriptions and ticket prices affordable, arKI to contlnue to invest in high qualty concerts, and other Musi￿1 aGtivities such as workshops and tour5, for the benefft of our Mernt￿rS and the public. We will continue to sustain the choir by seeking to attract new singer6 and audience, and by being active in the Iccal communty. The trustees declare that they have approved tt)e tru8tee8 report above. Signed on behaff of the ¢harty's trustees: Signature: Name: Mi Signature: ....... Name: Anne Thomas, Secretary ael Head, Chaiman Date: ............ 1.:1412& The Phoenix Choir of Crawley: Statement of Accounts: 31/08/2025 ## **1. Income** |**General Fund**|**Tour Fund**|||**Gifts, Donations and other voluntary receipts**|**General Fund**|**Tour Fund**||**Notes**|| |---|---|---|---|---|---|---|---|---|---| |**2023-2024**|**2023-2024**||||**2024-2025**|**2024-2025**|||| |£7,230.00|-|1||Subscriptions|£6,935.00|-|||| |£575.00|-|2||Grants and Sponsorship|£80.00|-|||1| |£145.50|-|3||Donations|£54.50|-|||| |£1,180.01|-|4||Workshop Receipts|£569.00|-|||| |£9,130.51|£0.00|||**TOTAL: Gifts, Donations and other voluntary receipts**|£7,638.50|£0.00|||| |**General Fund**|**Tour Fund**|||**Trading Activites**|**General Fund**|**Tour Fund**||**Notes**|| |**2023-2024**|**2023-2024**||||**2024-2025**|**2024-2025**|||| |£3,398.00|-|5||Box Office|£3,613.00|-|||2| |£136.20|-|6||Programme / Refreshment Sales|£312.00|-|||| |||||Raffle and Charity Collection for December Concerts (/|||||| |||||December 2023 Moonstones - December 2024 FreeShop|||||| |£615.68|-|7||Crawley)|£876.42|-|||3| |£1,239.00|-|8||Choir Music Hire & Purchase|£899.58|-|||| |£14,124.75||9||Fundraising - Crawley Community Shop|£15,424.77||||4| |£720.22|-|9||Fundraising - Rehearsal Raffles & Refreshments|£747.35|-|||| |£20,233.85
**General Fund**|£0.00
**Tour Fund**||TOTAL: TradingActivites
£21,873.12
£0.00
**Other Receipts**
**General Fund**
**Tour Fund**
~~PO~~|||||**Notes**|| |**2023-2024**|**2023-2024**||||**2024-2025**|**2024-2025**|||| |£0.00|-|10||Gift Aid|£0.00|£0.00|||5| |£1,190.00|-|11||Social Events|£649.00|£0.00|||6| |-|£2,631.80|12||Tour payments from participants|£0.00|£1,750.00|||| |£1,190.00
**General Fund**|£2,631.80
**Tour Fund**||TOTAL: Other Receipts
£649.00
£1,750.00
**Receipts earned from assets**
**General Fund**
**Tour Fund**
~~PO~~|||||**Notes**|| |**2023-2024**|**2023-2024**||||**2024-2025**|**2024-2025**|||| |£87.44|-|13||Interest earned (Santander)|£170.43|-|||| |£788.74||13||Interest earned (Nationwide)|£787.66|-|||| |£546.48||13||Interest earned (CCLA Investments)|£652.63|-|||| |£1,422.66|£0.00||TOTAL: Receipts earned from assets
£1,610.72
£0.00
~~Co~~||||||| |£31,977.02|£2,631.80|**£34,608.82**||TOTAL RECEIPTS|£31,771.34|£1,750.00|||| |||||Combined total receipts2024-2025 £31771.34 (2023-|||||| |||||2024 £34608.32)|||||| ## **2. Payments** |**General Fund**
**Tour Fund**
**2023-2024**
**2023-2024**
**Rehearsals**
£2,880.00 -
14
£3,535.00 -
15
£2,684.00 -
16
£9,099.00
£0.00
**General Fund**
**Tour Fund**
**2023-2024**
**2023-2024**
**Concerts**
£340.00 -
17
£1,270.00 -
18
£2,267.13 -
19
£2.50 -
20
£0.00 -
21
£42.00
22
£3,921.63
£0.00
**Other Costs**
**General Fund**
**Tour Fund**
**2023-2024**
**2023-2024**
£1,782.14 -
23
£259.98 -
24
£1,981.44 -
25
£90.00 -
26
£4,113.56
£0.00
**General Fund**
**Tour Fund**
**2023-2024**
**2023-2024**
£1,515.07 -
27 / 29
£102.84 -
28
£832.01 -
30
£153.50 -
31
£113.95 -
32
£2,717.37
£0.00
**Other Payments**
**General Fund**
**Tour Fund**
**2023-2024**
**2023-2024**
-
£190.00
33
£9,369.00
34
£255.15 -
35
£329.23 -
36
£555.00 -
37
£72.88 -
38
£21,063.82
£9,369.00
**£30,432.82**|**Payments directly for charitable purposes**
**General Fund**
**Tour Fund**
**Notes**
**2024-2025**
**2024-2025**
Rehearsals - Venue Hire
£2,960.00 -
Rehearsals - Conductor
£3,950.00 **-**
Rehearsal - Accompanist
£3,096.00 **-**
TOTAL: Rehearsals
£10,006.00
£0.00
**General Fund**
**Tour Fund**
**Notes**
**2024-2025**
**2024-2025**
Concerts - Venue Hire
£824.47 -
Concerts - Conductor
£1,860.00 **-**
Concerts - Professional Musician Fees (including page
turner)
£11,223.50 **-**
Concerts - Instrumental Music Hire
£192.69 **-**
Concerts - Programme Printing
£0.00 **-**
Concerts - Admin and Expenses
£182.11 **-**
TOTAL: Concerts
£14,282.77
£0.00
**Other Costs**
**General Fund**
**Tour Fund**
**Notes**
**2024-2025**
**2024-2025**
Workshop
£1,491.79 -
Equipment
£0.00 -
Choir Music (Hire and Purchase)
£2,044.41 -
Community Events
£116.00 -
TOTAL: Other Costs
£3,652.20
£0.00
**Payments for publicity, fundraising, management and**
**admin**
**General Fund**
**Tour Fund**
**Notes**
**2024-2025**
**2024-2025**
Concert & other publicity
£1,629.18 -
Concert Audience refreshments
£264.64 -
Subscriptions , Insurance, PRS
£722.98 -
Committee Administration
£319.42 -
Card Machine fees
£91.42 -
7
TOTAL: Payments for publicity, fundraising, management
and admin
£3,027.64
£0.00
**Other Payments**
**General Fund**
**Tour Fund**
**Notes**
**2024-2025**
**2024-2025**
Tour Refunds
£0.00
Tour Costs
£0.00
Social Events - Venue Hire
£263.90 -
Social Events - Catering
£540.10 -
Charitable Donations ( December 2023 Moonstones /
December 2024 FreeShop Crawley)
£810.66 -
3
Gifts (including for professionals from concerts)
£80.50 -
TOTAL: Other Payments
£1,695.16
£0.00
TOTAL PAYMENTS
£32,663.77
£0.00
Combined total payments 2024-2025: £32663.77 (2023-
2024 - £30432.82)| |---|---| **3. Statement of Assets and Liabilities** 8 |**abilities**|| |---|---| |£1,646.73
£3,184.06
£17,048.05
£20,000.01
£13,880.32
£9,031.77
£64,790.94|Total receipts from 01/09/2024 to 31/08/2025
£33,521.34
Total payments from 01/09/2024 to 31/08/2025
£32,663.77
Gain / (loss) during period from activites
£857.57 GAIN
Gain / (loss) during period on value of investment
accounts
-£26.21 LOSS
Total gain / (loss) from 01/09/2024 to 31/08/2025
£831.36 GAIN
**General Fund**
**Tour Fund**
**Funds at start of year (31/08/2024)**
**£64,790.94**
**£0.00**
Total gain / (loss) from 01/09/2024 to 31/08/2025
£831.36
£0.00
Monies from social on 31/08/2025 yet to be received
-£40.00
£0.00
Transfer between funds
-£1,750.00
£1,750.00
**Funds at end of year (31/08/2025)**
£63,832.30
£1,750.00
**Funds held as at 31/08/2025**
Cash
£1,166.50
Santander Current Account
£1,311.43
Santander Savings Account
£20,218.48
Nationwide Business 95 Day Saver Account
£20,000.01
CCLA Investments Accounts:
COIF Charities Global Equity Income Fund (U)
£13,625.53
COIF Charities Fixed Interest Fund (B)
£9,260.35
TOTAL FUNDS HELD AS AT 31/08/2025
£65,582.30| ||TOTAL FUNDS HELD AS AT 31/08/2025
£65,582.30| **4. Assets retained for charity's purposes - est.current value based on 10% pa depreciation** |31/08/2024
Value
Purchase Date
£36.90 (in 2013/14)
£15.30 (in 2014/15)
£222.30 (in 2016/17)
£337.50 (in 2017/18)
£40.50 (in 2017/18)
£211.50 (in 2019/20)
£21.60 (in 2017/18)
£240.30 (in 2021/22)
£227.70 (in 2022/23)
£225.00 (in 2022/23)
£8.10 (in 2022/23)
£17.10 (in 2022/23)
£14.40 (in 2022/23)
£155.00
03/10/2023
£100.40
31/10/2023
£205.50
31/10/2023
£227.50
21/11/2023
£21.99
09/12/2023
£122.88
17/12/2023
£293.00
18/06/2024
£0.00
27/11/2024
£0.00
09/12/2024
£2,744.47|Description
Depreciation
Amount
31/08/2025 Value
Yamaha Digital Piano
10%
£33.21
Keyboard Carrying Bag
10%
£13.77
100 Black Music Folders
10%
£200.07
2 speakers, 2 stands, headset mic, mixer unit
10%
£303.75
Orchestra music stand lights
10%
£36.45
Sheet Music
10%
£190.35
2 Phoenix Roller Banners
10%
£19.44
Sheet Music
10%
£216.27
Sheet Music
10%
£204.93
Portable speaker
10%
£202.50
Protective cover for speaker
10%
£7.29
Speaker stand
10%
£15.39
Microphone stand
10%
£12.96
10 x Carols for Choirs
10%
£139.50
Sheet Music - Ubi Caritas
10%
£90.36
25 x Black Music Folders
10%
£184.95
Sheet Music - William Tell Overture
10%
£204.75
Extension Lead
10%
£19.79
Sheet Music - The Lion sleeps tonight
10%
£110.59
Music - 50 x Songs my heart has taught me
10%
£263.70
Music - 65 x Freedom
0%
£491.40
Music - 75 x Gates of Greenham
0%
£457.20| |---|---| ||TOTAL OF ASSETS AS AT 31/08/2025
£3,418.62| (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Charily Name fHg fHOEbJix Gi401 ft OF cgAtrJLty On accounts for the year ended Charity no (if any) Set out on pages (remember t".t include the page nwnbers of 8ddiliong1 sheets) I report to the trustees on my examinats'on of the accounts of the above charity {"the Trusy,) for the year ended.-41 Q8 20•&fi- As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the ACY,). Responslbilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent ETh*-ch*ity*uros examinerfs statement tffldert8lttr ble4tgted-W-Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (othep -disdtise￿') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the acGounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. ao Signed: Date: 202 Name: JAR Relevant professional qualification(s) or body 6hTS CELTifiéD (&)Vgth)MÉKJr) IER Oct 2018 (if any): Address: Lr -o£EsrfriÉki) £A ￿ UCY '.sJ %i)55É Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners)- Give here brief details of any Iterns that the examiner wishes to disclose. IER Oct 2018