CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 01.09.2024 31.08.2025 Charity name: Busy Bods at Ysgol Bodfari Charity registration number: 1169874 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para1.17 To advance the education of pre-school and primary school pupils at Ysgol Bodfari by providing play-group, after-school and holiday Gare. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts Para 1.17 and 1.19 Busy Bods at Ysgol Bodfari is the on-site wrap around care provision for Ysgol Bodfari. It caters for children aged 2 years 3 months and upwards. It has the use of school facilities, including excellent outdoor facilities. The children who attend also take part in school activities, events and celebrations which eases their transition into school at nursery age. Busy Bods provides a playgroup, after-school and holiday care. It provides a facility for children living in a rural area to have access to structured and u nstructured play activities and to socialise and develop friendship groups. It benefits families in the area and strengthens community links in a rural area by providing care facilities enabling parentslcarers to access childcare provision close to home. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Additional information (optional) You ma choose to include further statements where relevant about: Policy on grant making Para 1.38 Not applicable Policy on social investment including program related investment Para 1.38 Not applicable Contribution made by volunteers Para 1.38 The trustees support the administration of Busy Bods at Ysgol Bodtari on a voSuntary basis, including raising funds for the setting. Other Not applicable Achievements and Performance Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Following establishment in September 2016, Busy Bods at Ysgol Bodfari has continued to provide childcare facilities at the school, proving popular with parents and children who have had good, regular attendance. Children continue to enjoy the freedom to choose play activities and special activities, with Forest School activities now also being offered. They have also been growing plants in preparation for the community garden, including tomatoes, sugar snap peas, cucumbers and peppers. The playgroup has seen increasing numbers attending a setting which fulfils the requirements of pre-school children and prepares them for the Early Years Foundation Phase in Wales. The children benefit from the involvement of the schools Foundation Phase teacher who with the playgroup Leader and the Childcare Assistant collaborate with Denbighshire Local Authority Early Education Team to ensure that the highest quality of care and education is provided. We have also received grant funding which has enabled Busy Bods to provide extra accessibility support, and to offer Forest School. The process of self-evaluation and planning priorities for future development is on-going by the trustees and the childcare leaders. Additional infonnation (optional) You ma choose to include further statements where relevant about.. Achievements against Para 1.41 Following Estyn's recommendations Busy objectives set Bods has sourced natural and authentic resources to develop their use in both the indaor and outdoor areas. Staff have worked towards gaining Healthy Preschool status including Forest School Children's communication skills have been enhanced with an increased use of Welsh and Makaton. Performance of fundraising activities against objectives set Para 1.41 Not applicable Investment performance against objectives Para 1.41 Not applicable Other Not applicable Financial Review Review of the charity's financial position at the end of the period Pora 1.21 Income.. £47218 Expenditure.. £45516 In year profit.. £1702 All profits are used for the charitable aims. statement explaining the policy for holding reserves stating why they are held Para 1.22 Ysgol Bodfari is a small rural school, with fluctuating pupil numbers. Reserves are held to enable Busy Bods to continue operating when fee income is temporarily reduced due to lower user numbers. Amount of reserves held Para 1.22 Final Cash funds at 31.8.25 £24084 Of which £1202 are restricted grant funds. Reasons for holding zero reserves Para 1.22 Not applicable Details of fund materially in deficit Para 1.24 Not applicable Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 Trustees are confident that Busy Bods will continue as a going concern. Grant funding is applied for to mitigate any expected loss of income in the coming year, and continue with fundraising activities. Incoming fees and costs are regularly monitored to ensure that Busy Bods remains financially viable. Additional infom)ation (optional) You ma choose to include further statements where relevant about.. The charity's principal Para 1.47 Sessional fees paid directly by sources of funds (including parentslcarers. any fundraising) Welsh Government Childcare Offer Employee Childcare Vouchers National Savings HMRC Payments - Childcare tax credits Fundraising events- Ice cream sales Investment policy and objectives including any social investment policy adopted Para 1.46 Not applicable A description of the principal risks facing the charity Para 1.46 Playgroup enrolment numbers anticipated for 2025126 are low, however this is expected to be a temporary drop. Other Not applicable Structure, Governance and Management Description of charity's trusts.. Type of governing document trust deed, ro al charter How is the charity constituted? (e g unincorporated association, CIO Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Busy Bods at Ysgol Bodfari CIO Para 1.25 Trust deed Para 1.25 Charitable Incorporated Organisation Par8 1.25 Selection of trustees by existing board of trustees and members. As part of the recruitment process, trustees provide details of the skills and experience which will be essential to the role of trustee. Trustees are voted onto the board and this is minuted, Trustees are provided with governing documenUconstitLJtion and financial information. Training will be offered as appropriate, eg, child protection, Prevent Duty training. Additional information (optional) You ma choose to include further statements where relevant about.. Policies and procedures Para 1.51 Busy Bods at Ysgol Bodfari is registered with adopted for the induction Care Inspectorate Wales (CIW) and complies and training of trustees with their statutory policy requirements, notably Child Protectionlsafeguarding, Health and Safety, Anti-Bullying. The charity's organisational structure and any wider network with which the charity works Para 1.51 Registered with Care Inspectorate Wales (ciw) Decisions made at Trustee meetings. Day to day staffing and pay decisions made by the Playgroup manager, the Responsible Individual and the Treasurer. Other Trustees may be involved in more complex decisions. Relationship with any related parties Para 1.51 Affiliated with Early Years Wales other Not applicable Reference and Administrative details Charity name Busy Bods at Ysgol Bodfari Other name the charity uses Not applicable Registered charity number 1169874 Charity's principal address Ysgol Bodfari Bodfari Denbighshire LL16 4DA Naffles of the charity trustees who manage the charity Dates acted If not for whole year Name of person lor body) entitled lo olnt trustee Ifan Busy Bods at Ysgol Bodfari CIO Trustees Trustee name Office Ilf any) Amy Threlfall Responsible Individual Helen Roberts Treasurer Busy Bods at Ysgol Bodfari CIO Trustees Ann Haydock Secretary Busy Bods at Ysgol Bodfari CIO Trustees Jennifer Williams Chair Busy Bods at Ysgol Bodfari CIO Trustees Susan Dick Trustee 1.8.24- 3.7.25 Busy Bods at Ysgol Bodfari CIO Trustees Cor orate trustees - names of the directors at the date the re Dlrector name Not applicable ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Not applicable Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Not applicable Name and objects of the chatity on whose behalf the assets are held and how this falls within the custodian charity's objects Not applicable Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not applicable Additional infonnation (optional) Names and addresses of advisers {Optional information) Type of Name Address adviser Name of chief executive or names of senlor staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) si Date CHARITY COMMISSION FOR ENGLAND ANO WALES 1169874 Busy Bods at Ysgol Bodfari Receipts and payments accounts CC16a For the period from 1.9.2024 31.8.25 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Totsl funds Last year to the n8aTest £ to th• n•ar&st £ to the nearest £ to the nearest £ to thè noar•st £ A1 Receipts Sessional fees Local Authority funding Donations 8nd refunds Reimbursement from YB School Budgtrl Reimbursement from YB School Fund Grant Fundin Commission JRS Fundr81sing 31,316 10,919 154 843 1,927 31,316 10,919 154 843 1,927 1,149 27,442 19,592 102 366 685 3,B49 1,149 910 910 Sub total (Gross income for AR) 46,069 1,149 47,218 52,036 sse an Inves men sa es Sub total Total receipts 46,069 1,149 47,218 52,036 A3Pa ments Payroll Insuran Subscriptions Purchased supplies Building work Reimbursement lo DCC School budget Prem15e5 hiring Training Reimbursement lo YB School Fund Annual contribution to costs 37,290 527 115 4,295 562 37,852 527 115 4,896 35,167 505 35 4,828 13,158 2,365 100 601 1,009 625 80 1,089 625 112 300 112 300 300 Sub total 44,273 1.243 45,516 56.45B inve tment Sub total Total payments 44,273 1,243 45,516 56,458 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 1,796 1,702 4,422 21,086 22,882 1,296 1.￿2 22,382 24,084 26,804 22,382 CCXX R1 accounts ISS) 2111112025 Section B Statement of assets and liabilities at the end of the period Endowment funds to nea￿$t £ Categories B1 Cash funds Co-operative Account 22,882 1.202 Total cash funds 22,882 1,202 lagree balqnce5 wilh reGeipls and payrnent5 8ccounll511 OK Unrestricted funds to nearest £ OK Restricted funds to nearest £ OK Endowment funds to n•aNst £ Details Fund to whlch asset belon Cost loptlonall Curront valuo lonal Details B3 Investment assets Fund to whlch asset belon Details Cpst loptlon¥ll Curront value tlonal B4 Assets retained for tho charity's own use Fund to whlch relates Amounl dua tlonal Whèn du• tSonal Details B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of roval 2G CCXX R2 aecounls ISSI 2111112025 Busy Bods Certificate Year ended 31 August 2025 Busy Bods at Ysgol Bodfari Balances c/fwd. Current account c/ftvd. Less unpresented cheques Plus outstanding credits Petty cash c/fwd. Total funds c/fwd. Balances b/fwd. Current account bl￿d. Less unpresented cheques Plus outstanding credits Petty cash b/fwd. Total f unds b/fwd. 22382.97 0.00 0.00 0.00 22382.97 24083.82 0.00 0.00 0.00 24083.82 Payments Expenditure for the year Less cheques written off Total payments In year Reconcillatlon Total funds b/fwd. Total payments in year Total income in year Petty cash in hand Total funds c/fwd. 45517.48 0.00 45517.4 22382.97 45517.48 47218.33 0.00 24083.82 Receipts Total income in year 47218.33 Certlflcatlons Responsible Indlvldual_--- - Treasurer_---- Date_- Date_---- Audltor Certlflcatlon I have examined the accounts and certificate as at 31 August 2025 for Busy Bods at Ysgol Bodfarl. In my view, they show a true and fair view of the tra actlons of the organisation for that financial year. Slgnature_-----_------------_----- Auditor's Profession_-----______---------- Date_ Audltor Comments (contlnue overleaf Is necessary)