## **ANNUAL REPORT AND FINANCIAL STATEMENT**
**FOR THE YEAR ENDED 31 OCTOBER 2022**
Detail: Kehinde Wiley, _Saint Adelaide_ (2014), ELYGM: 2022.1
## **CHARITY INFORMATION**
The Stained Glass Museum
Registered Charity No. 1169842 _Arts Council Accredited Museum No. 574_
_Registered Office: The Stained Glass Museum, Ely Cathedral, Ely, Cambridgeshire, CB7 4DL_
## **PATRON**
HRH The Prince of Wales
## **TRUSTEES**
Professor Sarah Brown MA FSA Lara Clements Suzanne Galloway MA Mark Hosea Karen Knight Malcolm Leith Llewela Selfridge Dr Jeffrey West FSA
## **DIRECTOR & CURATOR**
Dr Jasmine Allen
## **CONSERVATION ADVISER**
Professor Sarah Brown MA FSA
## **BANKERS**
Barclays Bank Plc CAF Bank Ltd 28 High Street 25 Kings Hill Avenue Ely West Malling Cambridgeshire Kent CB7 4LA ME19 4JQ
## **INDEPENDENT EXAMINER**
Nigel Prentis FCA Prentis & Co LLP 115c Milton Road Cambridge CB4 1XE
The Stained Glass Museum Annual Report 2021-22 1
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 2022**
The Trustees of the Stained Glass Museum present their report and financial statements for the year ended 31 October 2022. The financial statements have been prepared in accordance with the Statement of Recommended Practice for Accounting and Reporting by Charities and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland.
## **History**
The Stained Glass Museum was founded in 1972 and first constituted under a Trust Deed dated 11 October 1977. The Stained Glass Museum opened to the public in Ely Cathedral in 1979 and is presently located in the south triforium of Ely Cathedral under a formal Licence to Occupy renewed in May 2022 with the Dean and Chapter.
Following a governance review in 2016, Trustees decided that a Charitable Incorporated Organisation (CIO) with the same name and charitable objectives should be established as the successor organisation to the Trust. With the approval of the Charity Commission, assets were transferred from the predecessor entity a Charitable Trust (The Stained Glass Museum Trust: registered charity no. 274776) to the CIO (The Stained Glass Museum: registered charity no. 1169842). Since 1 November 2016, The Stained Glass Museum has been governed by the CIO.
## **Constitution and Objectives**
The Stained Glass Museum CIO (charity no. 1169842) was established with a constitution dated 30 September 2016. The objects of the charity remain the same as the previous charity - the education of the public in the history and appreciation of Stained Glass by the following means:
- (a) To provide, maintain and develop a museum (hereinafter called "a Museum") to benefit and educate the public in the history and appreciation of stained glass and house all the items hereinafter mentioned in such place or places as the Trustees from time to time may determine for the education, appreciation and enjoyment of all;
- (b) To form by purchase or as gifts or loans a representative collection of fine stained glass panels and windows of all periods from churches, as well as other religious and secular buildings in Great Britain, as well as from other appropriate sources both within and beyond Europe as the Trustees may determine;
- (c) To form by purchase or as gifts or loans a representative collection of designs, cartoons, tools and other material relating to the history and design and manufacture of British and other stained glass of all periods;
- (d) To develop, safeguard and enhance the Museum’s collection for the benefit of future generations;
- (e) To interpret the collection to a variety of audiences in diverse ways and to raise awareness of stained glass as an important part of Britain’s cultural and artistic heritage, as both a historic and contemporary art form;
- (f) To provide a learning programme for all ages, including educational visits for schools, events, talks and workshops to further engage with and educate the public;
- (g) To offset running costs of the Museum by generating income from admissions, retail, events and other activities where appropriate;
- (h) When it is deemed appropriate by Trustees, to act as a repository for stained glass removed from redundant churches, chapels and other buildings in Great Britain in order to retain such glass for study and display or to arrange for its transfer to other museums, churches chapels and other buildings by way of loan or gift for charitable purposes as the Trustees may from time to time determine.
Fully accredited with the Arts Council (no. 574) The Stained Glass Museum is an independent museum and registered charity (no. 1169842). It is the only museum of stained glass in the UK and has an internationally-significant collection of stained glass and related objects.
The Stained Glass Museum Annual Report 2021-22 2
## **Vision**
The national centre for enjoying and understanding stained glass through storytelling, creativity and research.
## **Mission**
To share with everyone the cultural and artistic importance of stained glass.
## **Organisation**
The Charity is controlled by Trustees selected for their knowledge of stained glass, museum and heritage sector, management, finance and other appropriate subjects. The Trustees who have served during the year and since the year end are set out on page 1. New Trustees are appointed with the specific needs of the CIO in mind at the time of the vacancy, in terms of skills, expertise, experience and knowledge of the relevant field of activity and advice which the Trustees need. New Trustee induction involves the provision of a copy of the governing documents, objectives and policies of the charity, minutes of prior meetings and a formal tour of the museum. Upon appointment, new Trustees are inducted by the Chairman and the Director. Existing trustees are provided with training as and when required; this is provided both internally by fellow trustees and where appropriate by outside sources.
The Trustees meet a minimum of four times a year to review policy and progress with the museum Director. The museum also has an advisory Acquisition and Disposal Sub-Committee of appointed persons including selected Trustees. A risk review is carried out by the Trustees in conjunction with the Director annually, and appropriate steps are taken to mitigate risk.
The Trustees are aware of the Charity Commission’s guidance on public benefit and the requirements of the Charities Act 2006, including the requirement to report on public benefit. The Museum and library are available to the public at large, as are the museum’s activities, events, workshops and educational courses organised regularly by the Museum.
The Museum is operated by a full-time Director, and a team of part-time Museum staff, supported by volunteers. The Museum does not receive any core government or local council funding but has benefitted in this year from both national and local government’s coronavirus support packages, as detailed below. The museum’s income is predominantly funded by visitor admission charges and shop sales, supplemented by fundraising events and activities and grants from trusts and foundations.
## **GOVERNANCE & STRATEGY**
## **Changes to the Board of Trustees**
There were no changes to the Board of Trustees this year. Dr Jeffrey West continued to act as Chair and the other serving Board members were Malcolm Leith (Treasurer), Prof. Sarah Brown (Secretary), Lara Clements, Suzanne Galloway (Phillips), Mark Hosea, Karen Knight, and Llewela Selfridge. More information on the museum’s Board of Trustees is available via its website www.stainedglassmuseum.com/trustees.
The Stained Glass Museum Annual Report 2021-22 3
## **A Real Living Wage Employer**
The museum became a real living wage employer and also improved its sick pay policy for staff. It also signed up to a new HR software system to make staff policies and procedures more available to its employees.
## **Staff Team**
A new Learning Officer, Louise Hawksley, was appointed in summer 2022 and took up post in Autumn 2022. Following the end of the fixed-term post and completion of a project Lucy McNeill, Collections Documentation Assistant, left to take up employment with the NHS. No other changes were made to the museum’s staff team during the year.
## **Future Plans**
During the year Trustees returned to plans for developing a national centre for stained glass.
## **FINANCIAL REVIEW**
## **Financial Overview**
Finances for the year ending 31 October 2022 are set out from page 10 onwards of the accounts. Total income in 2021-22 (excluding specific grants in restricted income) was £270,631 (2020-21: £146,703). Unrestricted expenditure was £188,276 (2020-21: £114,333) and we incurred unrealised losses on investments of £11,929 this year which means our unrestricted funds now stand at £379,733.
## **Salaries**
The Trustees undertake a review of staff salaries annually, taking into account inflation, the living wage, and salary levels of similar roles both locally and nationally. The Stained Glass Museum is an accredited living wage employer.
## **Reserves Policy**
It is the policy of Trustees to maintain sufficient funds to cover a total of 12 months of total organisational operating costs based on the unrestricted expenditure for the next budget year (see note 1.l on page 14).
## **Risk Management**
The Trustees have examined the major strategic, business and operational risks which the Charity faces and confirm that regular checks, systems and policies are in place to ensure that necessary steps are taken to lessen these risks. During the coronavirus pandemic new risk assessments were carried out.
## **Investment Policy**
The principal risk faced by the museum lies predominantly in the performance of investments. Trustees manage these investment risks by operating an investment policy that provides for a high diversification of holdings within investment asset classes that are quoted on recognised stock exchanges. Trustees continue to monitor the performance of investments in line with its investment policy and acknowledge that due to the global coronavirus pandemic rates of investment return are currently low (see note 1.m on page 14).
## **KEY ACTIVITIES**
## **ENGAGEMENT**
## **Visitor Engagement**
We welcomed a total of 21,036 to the Stained Glass Museum during 2021-22, of which 15,202 were paying visitors. This was a significant increase on the previous year due to the museum being open all year around for the first time since the pandemic. (2020-21 visitor numbers were 12,371, of which
The Stained Glass Museum Annual Report 2021-22 4
10,384 were paying visitors). The museum was closed to visitors for a week in October due to filming taking place in Ely Cathedral.
## **EDUCATION**
## **Learning**
Our learning programme was back up-and-running in full this year, and we were delighted to see school groups visit throughout the year engaging a total of more than 500 pupils from the local area. In addition, 123 adults developed their creative glass skills on one of our 27 specialist workshops in painting on glass, leading and glazing, copper foiling and glass fusing.
Together with local artist Jill Fordham we also made a fused glass artwork for Ely St Mary’s school, to celebrate their 50th anniversary which was presented to the school at their end of term service.
Primary School Pop-ups. In July, The Stained Glass Museum joined other cultural/heritage attractions from East Cambs LCEP at pilot pop-up outreach events in primary schools across Fenland. These after-school events at Robert Arkenstall, Haddenham; Rackham Primary, Witchford; Isle of Ely, Ely; and St Andrew’s Soham were a great success and we engaged with more than 500 children and their parents with activities and demos showing the materials, tools and brushes used to make, cut and paint onto glass.
## **OUTREACH**
## **A Window into Coventry**
For the first time the museum extended its national outreach and delivered a five-week stained glass community engagement project in the Midlands, in partnership with community creative group Foleshill Creates in Coventry. The 'A Window into Coventry' project, which took place in spring 2022 during the UN International Year of Glass and Coventry’s City of Culture year, involved 12 local participants who learnt traditional glass painting techniques with local artist Jamal Rafay and explored local heritage. Participants attended a series of four workshops, each exploring different aspects of stained glass with a particular focus on gaining new knowledge, skills and inspiring creativity and pride in Coventry city’s stained glass heritage. As part of the project participants also visited Coventry Cathedral to look at examples of both medieval and modern stained glass and were encouraged to create their own artworks in response. The project was funded by the National Lottery Heritage Fund and was a great success. A collaborative stained glass panel made by participants was placed on permanent display in Foleshill Library in October 2022, unveiled by the Lord Mayor of Coventry.
## **Events, Talks and Tours**
The museum’s postponed annual Study Tour to Canterbury took place in 2022 to the delight of attendees who enjoyed touring a variety of stained glass in West Kent. Amongst the highlights were the Marc Chagall windows at Tudeley and seeing up-close 13th century panels from the Beckett miracle windows in the Cathedral conservation studios at Canterbury, headed up by Leonie Seliger.
In June we held a series of Friends and supporters afternoons where attendees enjoyed seeing new acquisitions behind-the-scenes, meeting Trustees and providing an opportunity to contribute to and hear more about plans for future development.
Our 2022 autumn lecture series saw talks by international speakers on topics such as decorative glazing pattern books from the 17[th] century (Dr Liesbeth Langouche, University of Antwerp), American innovators in glass (Prof. Virginia Raguin, College of the Holy Cross); and an artist talk by Scottish artist Pinkie Maclure. We continue to make recordings of these talks available to watch for free via The Stained Glass Museum’s YouTube channel.
We also participated in several local community events, once again partnering with Babylon ARTS to organise and promote a community Window Wanderland (an after-dark trail of illuminated windows) in Ely in October. We also participated in the Ely Apple Fayre in October and Ely Cathedral Christmas
The Stained Glass Museum Annual Report 2021-22 5
Fair in November, although our plans for Heritage Open Weekend were cancelled due to the period of national mourning for the late Queen Elizabeth II.
Our Director presented papers at various regional and national conferences including SHARE Museums East Annual Conference (online), the Annual Friends of St Albans Cathedral Conference, Cambridgeshire Historic Churches Trust Annual Conference, and a public event at the National Gallery, as well as speaking to local lifelong learning and special interest groups.
## **Exhibitions**
Our main exhibition of the year was _A Focus on Fabric_ featuring stained glass artworks from the museum’s reserve collection, with a particular focus on the beautiful fabrics depicted within the glass. In summer we also hosted a small exhibition of selected competition entries to the 2022 Stevens’ Architectural Glass Competition, promoting emerging artists’ designs and the work of the Worshipful Company of Glaziers and Painters of Glass.
## **COLLECTIONS & RESEARCH**
## **Publications & Research**
During the course of the year our Director and Curator, Dr Jasmine Allen contributed an article on a sculptural monument incorporating glass mosaic to Robert Claudius Billing (1899), published as part of a special issue of the _Journal of Victorian Culture_ on ‘Sculpture and Faith at St Paul’s Cathedral, c.1796-1914', looking at the monuments of St Paul’s Cathedral (2022). The Curator was also a keynote speaker at an International Summer School - the ‘Heart of Glass’ - focusing on Modern stained glass in UK and Germany, held at the University of Düsseldorf, Germany in September 2022. She also appeared as a panellist in a BBC Radio 3 _Free Thinking_ show on ‘Windows’ (4 May 2022).
## **Collections development**
New acquisitions acquired in this financial year included the last window designed by pioneering Irish artist Wilhelmina Geddes, which upon her death was completed by her colleague Charles Blakeman. The three-light window illustrating _Faith, Hope and Charity_ (1956) came from the former church of St Paul’s Battersea, which since redundancy has been converted for mixed use. This window (2022.1) was purchased with help from The Art Fund and ACE/V&A Purchase Grant Fund. The museum was also gifted a modern panel _Wrestling with the Angel_ (2012) by artist Mark Angus (2022.2), a collection of items from Whitefriars (Powell) studio by Alf Fisher (2022.3-7) and five Henry Holiday cartoons (2022.8) by Joan Hadley.
## **Collection dissemination**
The museum was asked to contribute a Creative Case Study for Diversity on its recent acquisition by Kehinde Wiley for Arts Council England. Our Director was invited to give several talks on this acquisition nationally, including at the National Gallery in September 2022, and SHARE Museums East Annual Conference (online) in November 2021. Throughout the year numerous other talks on the museum’s collection and history of stained glass were given to various interest groups.
## **Collections Care**
The Museum was delighted to receive an award from the AIM / Pilgrim Trust Collections Care Audit Scheme for an ICON-accredited stained-glass conservator to visit the museum and review its collections care, environmental monitoring and conservation needs. The visit will take place in the next financial year.
## **SUPPORTERS**
We are incredibly grateful to those trusts and foundations that have awarded unrestricted grants to the museum throughout the year, including the Wyss Foundation, The Loppylugs and Barbara Morrison Charitable Trust; The Glaziers Trust and the Circle of Art. A significant legacy was received from the estate of Mr Richard Gordon Deeble.
The Stained Glass Museum Annual Report 2021-22 6
Project-specific funding was received during the year from the National Lottery Heritage Fund for the ‘A Window into Coventry’ outreach project. The Worshipful Company of Art Scholars provided a generous donation to support the museum’s specialist educational work.
Acquisition funding was received from Art Fund and ACE/V&A Purchase Grant Fund towards the purchase of Wilhelmina Geddes and Charles Blakeman’s _Faith, Hope and Charity_ window from St Paul’s Church, Battersea (1956).
Some additional emergency funding related to the impact of the covid pandemic on businesses and attractions was received via the Local Authority Discretionary Fund through the Additional Restrictions Grant programme.
The Stained Glass Museum Friends organisation was relaunched during the year with new membership levels and membership cards. Over the course of the year 6 new paying Friends joined and active membership now stands at around 220 individuals.
The Trustees’ report was approved on 17 April 2023 and signed on behalf of the Board of Trustees by
Dr Jeffrey West Chairman of Trustees
The Stained Glass Museum Annual Report 2021-22 7
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the applicable charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will be able to continue to meet its objectives.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the Charity and which enable them to ascertain the financial position of the Charity and which enable them to ensure that the financial statements comply with the Charities Act 2011 and regulations made thereunder. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
Date: 17 April 2023
Dr Jeffrey West Chairman of Trustees
The Stained Glass Museum Annual Report 2021-22 8
## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS OF THE STAINED GLASS MUSEUM**
## **Independent Examiner's Report to the Trustees of The Stained Glass Museum**
I report on the accounts of the Charity for the year ended 31 October 2022 which are set out on pages 10 to 21.
## **Responsibilities and basis of report**
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement**
Since the Charity’s gross income excessed £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
- 1 accounting records were not kept in respect of the Charity as required by section 130 of the 2006 Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel A Prentis FCA For and on behalf of: Prentis & Co LLP Chartered Accountants and Independent Examiners 115c Milton Road Cambridge CB4 1XE Date:
The Stained Glass Museum Annual Report 2021-22 9
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2022**
|_Note_
**Income From:**
Donations and legacies
Charitable Activities
_2_
Other
_3_
Investments
**Total Income**
**Expenditure on:**
Raising Funds
Charitable Activities
_4_
**Total Expenditure**
**Net Income before gains/(losses) on**
**investments and transfers**
Transfer between funds
Net gains/(losses) on investments
**Net Movement in Funds**
Reconciliation of Funds:
_10_
**Total Funds brought forward**
**Total Funds carried forward**|**Unrestricted**
**Funds**
**(Museum)**
**2022**
**Restricted**
**Funds**
**2022**
**Total**
**Funds**
**2022**
**Unrestricted**
**Funds**
**(Museum)**
**2021**
**Restricted**
**Funds**
**2021**
**Total**
**Funds**
**2021**
**£**
**£**
**£**
**£**
**£**
**£**
105,680
40,454
146,134
51,471
178,648
230,119
160,159
-
160,159
90,924
-
90,924
569
-
569
361
-
361
4,223
-
4,223
3,947
-
3,947
**270,631**
**40,454**
**311,085**
**146,703**
**178,648**
**325,351**|
|---|---|
||12,142
-
12,142
610
-
610
176,134
30,285
206,419
113,723
76,620
190,343|
||**188,276**
**30,285**
**218,561**
**114,333**
**76,620**
**190,953**|
||82,355
10,169
92,524
32,370
102,028
134,398
10,213
(10,213)
-
(7,461)
7,461
-
(11,929)
-
(11,929)
2,230
-
2,230|
||**80,639**
**(44)**
**80,595**
**27,139**
**109,489**
**136,628**|
||299,094
451,382
750,476
271,955
341,893
613,848|
||379,733
451,338
831,071
299,094
451,382
750,476|
The Stained Glass Museum Annual Report 2021-22 10
## **BALANCE SHEET AT 31 OCTOBER 2022**
|**_Note_**
**Fixed Assets**
Tangible fixed assets
_5_
Heritage assets
_6_
Investments
_7_
**Total Fixed Assets**
**Current Assets**
Stock
Debtors
_8_
Short-term deposits
Cash at bank and in hand
**Total Current Assets**
**Current Liabilities**
Creditors: Amounts falling due within
one year
_9_
**Net Current Assets**
**Net Assets**
**The Funds of the Charity**
_10_
Unrestricted income funds
Designated Fund
Restricted income funds|**2022**
**£**
11,699
408,962
122,956
**543,617**
19,012
13,916
57,443
211,241
**301,612**
14,158
**287,454**
**831,071**
309,733
70,000
451,338
**831,071**|**2021**
**£**
15,377
393,562
134,885|
|---|---|---|
|||**543,824**|
||||
|||17,494
8,378
53,363
142,124|
|||**221,359**
14,707|
|||**206,652**|
|||**750,476**|
|||279,094
20,000|
|||451,382|
|||**750,476**|
Approved by the Board of Trustees on and signed on its behalf by:
Dr Jeffrey West Chairman of Trustees
## _**Note**_
_The notes on pages 13 to 21 form part of these accounts_
The Stained Glass Museum Annual Report 2021-22 11
## **STATEMENT OF CASHFLOW 31 OCTOBER 2022**
|_Notes_
**Cash flows from operating activities:**
Cash provided by (used in) Operating activities
_12_
**Cash flow from investing activities:**
Investment income
Purchase of tangible fixed assets
Sale of investments
Purchase of investments
Donated/purchased heritage assets
**Cash Provided By (Used In) Investing Activities**
**Change in cash and cash equivalents in the**
**year**
**Cash and Cash Equivalents brought forward**
**Total cash and cash equivalents carried forward**|2022
£
84,374
4,223
-
-
-
(15,400)
(11,177)
73,197
195,487
268,684|2021
£
151,352|
|---|---|---|
|||3,947
-
-
-
(174,100)|
|||(170,153)|
|||(18,801)
214,288|
|||195,487|
The Stained Glass Museum Annual Report 2021-22 12
**NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **1. Accounting Policies**
In preparing the accounts the following accounting policies have been complied with:
## **(a) Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The Stained Glass Museum meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **(b) Fixed asset investments**
Investments are stated at market value as at the balance sheet date. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year.
## **(c) Irrecoverable VAT**
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
## **(d) Fund structure**
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or trust deed. Unrestricted funds comprise funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds which, the Trustees, at their discretion, have created for a specific purpose. Further details on the restricted funds are disclosed in note 10.
## **(e) Income**
All income is recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability. Income received in advance of the relevant period is made available for use once the Museum is entitled to it.
## **(f) Gifts in kind and legacies**
Gifts and legacies are recognised where and when there is an entitlement to them. Donated goods are recognised in different ways depending on how they are to be used by the charity:
- i. Those donated for onward transmission to beneficiaries are included in the statement of financial activities as incoming resources and resources expended when they are distributed. They are valued at the amount the charity would have to pay to acquire them.
- ii. Assets which are to be retained by the charity are recognised as income based on an estimate for the value of the asset. If the asset is to be retained indefinitely it may form part of the endowment fund.
## **(g) Tangible assets**
Depreciation is provided to write off the cost of fixed assets over their useful lives by annual instalments. On assets purchased prior to 31 October 2012 this was calculated at the rate of 25% on reducing balances. On assets purchased after this date, the rate is 25% per annum on the original purchase price. This is with the exception of the new LED displays in the gallery; these have been depreciated over their useful life of around 10 years, approximately 30,000 hours.
## **(h) Heritage assets**
The Museum has three collections of heritage assets which are held in support of the Museum’s primary objective of increasing knowledge, understanding and appreciation of stained glass. The collections, comprising stained glass, cartoons, and other associated assets, are accounted for as follows:
- i. Heritage assets acquired before 1 November 2005 have not been capitalised because the cost of doing so would outweigh the benefits.
The Stained Glass Museum Annual Report 2021-22 13
- ii. Depreciation is provided in respect of heritage assets to the residual value of the asset. The residual value is determined by the valuation of the asset by the curator or other external expert.
- iii. Acquisitions are made by purchase or donation. Purchases are recorded at cost. Donations are recorded at the current value ascertained by the Museum’s curator with reference, where possible, to others e.g. dealers or writers on stained glass who are considered to have appropriate experience or knowledge on the item being valued.
Further details are shown in note 6.
## **(i) Foreign currency**
Monetary assets and liabilities denominated in foreign currencies are translated into sterling at rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the rate ruling on the date of the transaction.
## **(j) Stock**
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
## **(k) Pension**
The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year.
## **(l) Reserves**
Free reserves (unrestricted funds) should total 12 months of total organisational operating costs based on the unrestricted expenditure for the next budget year. This should be regularly reviewed to ensure that it meets the organisation’s changing needs and circumstances. At the present time it is the policy of the Trustees that unrestricted funds not committed or invested in tangible assets ('the free reserves') should be:
|Salary payments, including NI and pension contributions (12 months)|£120,000|
|---|---|
|Redundancy payments|£22,000|
|Rent payments (12 months)|£18,000|
|Other contractual obligations greater than six months|Nil|
## **(m) Investments**
The trustees have adopted a low risk investment policy with the aim of obtaining maximum capital appreciation with minimal risk. Surplus funds are held in various COIF Charities Funds and monitored on a regular basis.
The Stained Glass Museum Annual Report 2021-22 14
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **2. Income From Charitable Activities**
|Admissions
Museum Trading
Education Activities|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2022**
**£**
**£**
**£**
59,644
-
59,644
79,981
-
79,981
20,534
-
20,534
160,159
-
160,159|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2021**
**£**
**£**
**£**
44,886
-
44,886
34,973
-
34,973
11,065
-
11,065|
|---|---|---|
|||90,924
-
90,924|
## **3. Other Income**
|Sponsorships|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2022**
**£**
**£**
**£**
569
-
569
569
-
569|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2021**
**£**
**£**
**£**
361
-
361|
|---|---|---|
|||361
-
361|
The Stained Glass Museum Annual Report 2021-22 15
**NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **4. Total Expenditure**
|Charitable activities
Salaries and wages
Social security costs
Pension costs
Other staff costs
Charitable Activities
Salaries and Wages
Social Security costs
Pension Costs
Other staff costs|**Unrestricted Funds**
**Restricted Funds**
**Total 2022**
**Salaries**
**Other**
**Salaries**
**Sundry**
£
£
£
£
£
-
83,824
-
24,391
108,215
87,876
-
5,894
-
93,770
1,897
-
-
-
1,897
2,537
-
-
-
2,537|
|---|---|
||92,310
83,824
5,894
24,391
206,419
______
______
______
______
______
**Unrestricted Funds**
**Restricted Funds**
**Total 2021**
**Salaries**
**Other**
**Salaries**
**Sundry**
£
£
£
£
£
-
58,124
-
31,295
89,419
51,532
-
44,994
-
96,526
565
-
62
-
627
2,000
-
293
-
2,293
1,478
-
-
-
1,478|
||55,575
58,124
45,349
31,295
190,343|
## **Analysis of Charitable Activities – Other Costs and Sundry Restricted Funds**
|Rent
Office expenses
Travel
Electricity
Museum trading costs
Depreciation
Sundry repairs and
Maintenance
Insurance
Bank and credit card charges
Subscriptions
Education courses
Independent examination
Trustees travel expenses
Legal Fees|**Unrestricted**
**Restricted**
**Total**
**Unrestricted**
**Restricted**
**Total**
**2022**
**2022**
**2022**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**£**
**£**
**£**
15,678
-
15,678
12,367
-
12,367
16,683
21,808
38,491
1,735
29,128
30,863
1,753
925
2,678
852
-
852
3,639
-
3,639
3,410
-
3,410
22,551
158
22,709
15,445
1,329
16,774
3,678
-
3,678
6,533
-
6,533
1,114
-
1,114
856
-
856
2,969
-
2,969
2,766
-
2,766
416
-
416
1,110
25
1,135
1,018
-
1,018
468
-
468
11,650 -
11,650
5,530
813
6,343
2,510
-
2,510
2,532
-
2,532
165
-
165
-
-
-
-
1,500
1,500
4,520
-
4,520
83,824
24,391
108,215
58,124
31,295
89,419|**Unrestricted**
**Restricted**
**Total**
**Unrestricted**
**Restricted**
**Total**
**2022**
**2022**
**2022**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**£**
**£**
**£**
15,678
-
15,678
12,367
-
12,367
16,683
21,808
38,491
1,735
29,128
30,863
1,753
925
2,678
852
-
852
3,639
-
3,639
3,410
-
3,410
22,551
158
22,709
15,445
1,329
16,774
3,678
-
3,678
6,533
-
6,533
1,114
-
1,114
856
-
856
2,969
-
2,969
2,766
-
2,766
416
-
416
1,110
25
1,135
1,018
-
1,018
468
-
468
11,650 -
11,650
5,530
813
6,343
2,510
-
2,510
2,532
-
2,532
165
-
165
-
-
-
-
1,500
1,500
4,520
-
4,520
83,824
24,391
108,215
58,124
31,295
89,419|
|---|---|---|
|||58,124
31,295
89,419|
Note: Trustees are entitled to claim the lowest train fare for the travel or mileage costs at the rate of max. 45p per mile, depending on how direct the journey is from their base to the meeting venue. In practice, not all of them do so, thereby minimising costs.
The Stained Glass Museum Annual Report 2021-22 16
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **5. a) Tangible Fixed Assets**
|**Cost**
Balance as at 1 November 2021
Additions
Disposals
Balance as at 31 October 2022
**Depreciation**
Balance as at 1 November 2021
Charge for the year
Eliminated on disposal
Balance as at 31 October 2022
Net book value at 31 October 2022|**Library**
**Books**
**Audio & Office**
**Equipment**
**Display**
**Equipment**
**£**
**£**
**£**
11,699
38,292
46,912
-
-
-
-
-
-
11,699
38,292
46,912
-
35,892
45,634
-
2,400
1,278
-
-
-
-
38,292
46,912
11,699
-
-|**Total**
**£**
96,903
-
-|
|---|---|---|
|||96,903|
|||81,526
3,678
-|
|||85,204|
|||11,699|
No depreciation is charged on the Library Books as, in the opinion of the Trustees, their value will remain stable.
## **b) Tangible Fixed Assets - 2021**
|**Cost**
Balance as at 1 November 2020
Transfers
Disposals
Balance as at 31 October 2021
**Depreciation**
Balance as at 1 November 2020
Charge for the year
Transfers
Balance as at 31 October 2021
Net book value at 31 October 2021|**Library**
**Books**
**Audio & Office**
**Equipment**
**Display**
**Equipment**
**£**
**£**
**£**
11,699
42,091
43,113
-
(3,799)
3,799
-
-
-
11,699
38,292
46,912
-
36,653
38,340
-
3,038
3,495
-
(3,799)
3,799
-
35,892
45,634
11,699
2,400
1,278|**Total**
**£**
96,903
-
-|
|---|---|---|
|||96,903|
|||74,993
6,533
-|
|||81,526|
|||15,377|
The Stained Glass Museum Annual Report 2021-22 17
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **6. a) Heritage Assets - 2022**
|**Cost**
At 1 November 2021
Additions
Disposals
At 31 October 2022|**Stained Glass**
**£**
**Cartoons**
**£**
**Other Assets**
**£**
383,062
8,900
1,600
13,900
1,500
-
-
-
-
396,962
10,400
1,600|**Total**
**£**
393,562
15,400
-|
|---|---|---|
|||408,692|
The costs above represent items acquired since 1 November 2005. In addition the Museum holds a further 56 pieces of glass and 129 cartoons in its collection which were not previously capitalised.
Items held on loan are not included within fixed assets.
During the year the Museum received proceeds of £Nil ( _2021 - £Nil_ ) from the sale of Heritage Assets which had not previously been capitalised.
## **b) Heritage Assets - 2021**
|**Stained Glass**
**£**
**Cartoons**
**£**
**Cost**
At 1 November 2020
209,562
8,300
Additions
173,500
600
Disposals
-
-
At 31 October 2021
383,062
8,900
**7. Investments**
Market value of investments at 1 November 2021
Additions
Disposals
Net realised losses
Net unrealised investment gains/(losses)
Market value at 31 October 2022
Cost at start of valuation 31 October 2022
**8. Debtors**
Other debtors
Prepayments
Debtors|**Stained Glass**
**£**
**Cartoons**
**£**
209,562
8,300
173,500
600
-
-|**Other Assets**
**£**
1,600
-
-||**Total**
**£**
219,462
174,100
-|
|---|---|---|---|---|
||383,062
8,900|
1,600||393,562|
|||**2022**
**£**
134,885
-
-
-
(11,929)
122,956
122,707
**2022**
**£**
1,317
889
11,710
13,916||**2021**
**£**
132,655
-
-
-
2,230|
|||||134,885|
|||||138,911|
|||||**2021**
**£**
1,516
809
6,053|
|||||8,378|
The Stained Glass Museum Annual Report 2021-22 18
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2022**
## **9. Creditors**
|Amounts Falling Due Within One Year
Trade creditors
Independent examiner fee
Pension accrual
Staff salaries, tax and NI and pension
Credit Card - Company Barclaycard
Telephone
Other|**2022**
**£**
1,537
2,500
448
8,405
1,148
120
-
14,158|**2021**
**£**
3,066
2,100
443
7,584
1,224
120
170|
|---|---|---|
|||14,707|
## **10. a) Funds - 2022**
|**Restricted Funds**
Gallery project
National Lottery
Heritage Fund
Sundry restricted
Appeals
Heritage assets
Art fund
Arts Council England
AIM
**Unrestricted funds**
Designated Fund
**) Funds - 2021**
**Restricted Funds**
Gallery project
National Lottery
Heritage Fund
Sundry restricted
Appeals
Heritage assets
Arts Council England
Barbara Whatmore
Trust
**Unrestricted funds**
Designated Fund|**Balance at**
**Incoming**
**Resources**
**Transfers**
**Gains/**
**Balance at**
**1 November**
**2021**
**Funds**
**Outgoing**
**Losses**
**31 October 2022**
**£**
**£**
**£**
**£**
**£**
**£**
21,817
-
-
-
-
21,817
5,894
9,891
(15,545)
(240)
-
-
10,562
-
-
(10,562)
-
-
19,547
-
-
-
-
19,547
393,562
15,400
-
-
-
408,962
-
8,255
(8,844)
589
-
-
-
5,896
(5,896)
-
-
-
-
1,012
-
-
-
1,012
279,094
270,631
(188,276)
(39,787)
(11,929)
309,733
20,000
-
-
50,000
-
70,000
750,476
311,085
(218,561)
-
(11,929)
831,071|
|---|---|
||**Balance at**
**Incoming**
**Resources**
**Transfers**
**Gains/**
**Balance at**
**1 November**
**Funds**
**Outgoing**
**Losses**
**31 October 2021**
**£**
**£**
**£**
**£**
**£**
**£**
21,817
-
-
-
-
21,817
5,894
-
-
-
-
5,894
10,562
-
-
-
-
10,562
19,547
-
-
-
-
19,547
219,462
171,469
-
2,361
-
393,562
64,611
7,179
(71,790)
-
-
-
-
-
(4,830)
4,830
-
-
271,955
146,703
(114,333)
(27,461)
2,230
279,094
-
-
-
20,000
-
20,000
613,848
325,351
190,953
-
2,230
750,476|
## **b) Funds - 2021**
The appeals fund is an ongoing appeal utilised for specific purposes such as acquisitions.
The Stained Glass Museum Annual Report 2021-22 19
The Gallery Project is the improvement and re-lighting of the gallery with grant funding from Cambridgeshire County Council, Arts Council England and The Association of Independent Museums.
The National Lottery Heritage Fund is the ‘Windows onto the Future’ project to develop a masterplan for the museum’s future, funded by The National Lottery Heritage Fund (Resilient Heritage grant scheme), see. p.4.
Heritage assets funds include the museum’s accessioned collection.
Arts Council England was money from the DCMS Cultural Recovery Fund awarded through Arts Council England.
The Barbara Whatmore Charitable Trust funding supported a Collections Rationalisation project.
The designated fund is a provision for the costs of re-modelling part of the gallery during 2022-23 which is expected to cost between £30-50,000.
## **a) Analysis of Net Assets between Funds - 2022**
|**Restricted Funds**
Gallery Project
Appeal Funds
AIM
Heritage assets
**Unrestricted Funds**|**Fixed**
**Assets**
**Heritage**
**Assets**
**Investments**
**Current**
**Assets**
**Total**
**£**
**£**
**£**
**£**
**£**
11,699
-
-
10,118
21,817
-
-
-
19,547
19,547
-
-
-
1,012
1,012
-
408,962
-
-
408,962
-
-
-|
|---|---|
||-
-
122,956
256,777
379,733|
||11,699
408,962
122,956
287,454
831,071|
## **b) Analysis of Net Assets between Funds - 2021**
|**Restricted Funds**
Arts Council England
Gallery Project
Heritage Lottery Fund
Sundry restricted
Appeal Funds
Heritage assets
**Unrestricted Funds**|**Fixed**
**Assets**
**Heritage**
**Assets**
**Investments**
**Current**
**Assets**
**Total**
**£**
**£**
**£**
**£**
**£**
-
-
-
-
-
11,699
-
-
10,118
21,817
-
-
-
5,894
5,894
-
-
-
10,562
10,562
-
-
-
19,547
19,547
-
393,562
-
-
393,562|
|---|---|
||3,678
-
134,885
160,531
299,094|
||15,377
393,562
134,885
206,652
750,476|
## **11. Pensions**
The charity operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £1,943 ( _2021 - £1,877_ ). Contributions totalling £448 ( _2021- £312_ ) were payable to the fund at the balance sheet date.
The Stained Glass Museum Annual Report 2021-22 20
## **12. Reconciliation of net movement in funds to net cash flow from operating activities**
|Net movement in Funds
Add back Depreciation Charge
Deduct interest income in investing activities
(Increase)/Decrease in stock
(Increase)/Decrease in Debtors
(Decrease)/Increase in Creditors
(Gains)/Losses on Investments (see note 7)
Net Cash Used in Operating Activities|**2022**
**£**
80,595
3,678
(4,223)
(1,518)
(5,538)
(549)
11,929
84,374|**2021**
**£**
136,628
6,533
(3,947)
2,640
8,283
3,445
(2,230)|
|---|---|---|
|||151,352|
## **13. Related Parties Transactions**
During the year no Trustees received any remuneration (2021: none) During the year no Trustees received any benefit in kind (2021: none) During the year no Trustees received any reimbursement of expenses (2021: none)
The Stained Glass Museum Annual Report 2021-22 21
We are very grateful to the following Organisations and Benefactors who have supported the Museum during 2021-2022 with grants or gifts of £1,000 or more:
_AIM_
_Art Fund ECDC Local Authority Discretionary Grant – Covid Support National Lottery Heritage Fund The Circle of Arts The Estate of Mr Richard Deeble deceased The Glass Society The Glaziers’ Trust_
_The Loppylugs and Barbara Morrison Charitable Trust The Worshipful Company of Art Scholars The Wyss Foundation V&A Purchase Grant_
The Stained Glass Museum Annual Report 2021-22 22