Charity registration number: 1169810
DEAFvibe UK
known as Deafvibe / DVUK
Annual Report and Financial Statements
for the Year Ended 31 December 2020
DEAFvibe UK
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 to 18 |
DEAFvibe UK
Reference and Administrative Details
Trustees
Principal Office
Charity Registration Number
Elizabeth Julia Tizley (also known as Julie Hart), Chair Alison France, Secretary Rowena Toon, Treasurer Jayne Oakes Suite 21 2-4 Beaumont Road Tunstall Stoke on Trent ST6 6BE 1169810
Bankers Lloyds Bank Newcastle Independent Examiner Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley Stoke on Trent ST1 5DD
Page 1
DEAFvibe UK
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2020.
Trustees
Elizabeth Julia Tizley (also known as Julie Hart), Chair
Alison France, Secretary
Rowena Toon, Treasurer
Jayne Oakes
Objectives and activities
Objects and aims
(1) The relief of Deaf, Deafened Hard of Hearing and Deafblind people, including their families and carers, resident in Staffordshire and Stoke-on-Trent and surrounding areas by the provision of services, information, support, advice, education and facilities in the interests of social welfare and other leisure-time occupation with the object of improving the conditions of life of such people.
(2) The advancement of public education including but not limited to raising awareness of issues of deafness to the wider public.
DEAFvibe aims to support people who are Deaf, Hard of Hearing and Deafblind as well as their families, friends and carers in Staffordshire and Stoke-on-Trent.
It is DEAFvibe’s belief that all deaf people should be treated equally and with respect, that access to information & communication is provided without barriers or prejudice, promoting equal participation and opportunities in life.
Communication whether it be written, verbal or through visual information is a vital need to have a sense of belonging in society.
Our vision is:
• to create a safe, friendly and relaxed environment where individuals can communicate, share feelings and offer support to each other;
• to create a safe, friendly and relaxed environment where individuals can communicate, share feelings and offer support to each other;
• to create opportunities for individuals to accept and develop skills in coping with their own experiences of deafness or Deafblindness.
• to encourage individuals to use their expertise and knowledge to empower others;
DEAFvibe's philosophy is “Deafness = Equality & Access = Fairness”
VIBE is linked with what it means to have a hearing loss:
-
the feeling of sound through vibration;
-
picking up on vibes through visual clues;
-
the sharing of experiences of knowing what it is like to be deaf.
V.I.B.E. = “Visually Inclusive by Everyone”
Page 2
DEAFvibe UK
Trustees' Report
Public benefit
The Café DEAFvibe generally runs on the 2nd Saturday of every month from 9.30am - 1.00pm, but due to the pandemic and the rules of lockdown the last cafe was held in February 2020. When lockdown was eased in July 2020 there was some discussion around when and if the Cafe’s could restart. After looking at all the issues, especially around access to information, communication and language needs of our client group and the wearing of face masks and hands-on-hands signing for those who are Deafblind - it was recognised that the risks of meeting were too great until COVID vaccinations were available. Bradwell Lodge Community Centre in which DEAFvibe hires a room also had to make their own difficult decisions whether they could open up again to the general public.
The twice monthly DEAFvibe HUB is generally held on the 1st and 3rd Friday of every month at Bradwell Lodge Community Centre from 10am to 3pm. It is usually well attended. Due to lockdown rules the HUB had to close in March 2020, and as yet it has not recommenced due to the risks and the ongoing work commitments of one Trustee who runs these sessions.
The VIBE – a weekly peer to peer support group continues to be well attended by its regulars via Zoom which was a new area of development for everyone involved. The aim of The VIBE “Visually Inclusive By Everyone” is to support deaf, hard of hearing, deafened and hearing aid users, together with family and friends in exploring all means of communication using an holistic approach to listening, lip reading, maximising use of hearing aids, using sign language, facial expressions, body language and technology to ensure Total Communication is explored and embraced by everyone.
Due to the pandemic in 2020, DEAFvibe were unable to participate in the Christmas Sign Singing fundraising events to raise much needed funds and boost deaf awareness. However, the confidence of Friends of DEAFvibe is that they are determined they will continue to practice so they can start again in the future.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Use of volunteers
DEAFvibe is run by the Board of Trustees (volunteers) and a strong committed team of volunteers who are Deaf, Hard of Hearing, Deafened, Deafblind and Hearing – it includes Friends of DEAFvibe as well as their families and friends.
Our commitment to ensure that this client group are “treated equally and with respect, that access to information & communication is provided without barriers or prejudice, promoting equal participation and opportunities in life” clearly demonstrates that DEAFvibe is fortunate to retain volunteers over long-periods of time.
As with any charity, we appreciate that volunteers come and go. It is our belief that when our volunteers do move on – they take with them the confidence, belief in themselves to explore new opportunities and share their learnings with other people they come into contact with and we see this as a positive achievement of our work.
Page 3
DEAFvibe UK
Trustees' Report
Achievements and performance
In August 2018, the 200 Club was changed to 100 Club due to a lower number of applicants. The twelve-month membership ran from September 2019 – August 2020. One number per month was drawn at the cafes, and the annual bonus draw was made at the December 2019 Café. When membership expires in August 2020, COVID restrictions were still in place so the 100 club was closed down.
The annual HART Awards is sponsored by the Chair of DEAFvibe. It is a way of recognising and awarding individuals and organisations for their work in the community. Awards include: Volunteer of the Year Award, Special Recognition Award and Outstanding Contribution to DEAFvibe Award. This event is followed by a buffet as a way of thanking everyone for their continued support and commitment to DEAFvibe.
Unfortunately, due to the pandemic, the 2020 awards had to be cancelled.
DEAFvibe would have been celebrating its 10th Anniversary since our launch in 2010 and the annual Deaf Day which takes place at Bet365 Stadium sadly had to be cancelled. We had received funding from the Coop to deliver a SignSinging Show to celebrate our 10th Anniversary and to look at bringing everyone together by inviting Sign Singing ‘Celebrities’ from the Deaf community. Due to the Pandemic, Coop agreed that the funds received could assist with room hire costs at Bradwell Lodge Community Centre.
Overall, 2020 has been a difficult year for DEAFvibe, but we recognise we are not alone, the whole world has had to face challenges and find new ways of working. As a Board, we realised that to make the situation better, we all had to take responsibility for keeping each other ‘safe’ that had to become our prime consideration.
Closing down the Cafe and our other services was an extremely difficult decision, but the trustees have been proud to see the innovative ways our members have pulled together, shared their knowledge and supported each other during this difficult time. The resilience and understanding of our Friends of DEAFvibe has been a pleasure to witness and we see this as a real achievement, a confirmation of the benefits of our work over the years.
Throughout the lockdown of 2020, DEAFvibe’s trustees have continued to explore what options are available to sustain and secure the Charity’s long-term future. This has included exploring partnership options with other organisations and agencies, and whilst progress has been made, we are hopeful a solution to the issues will be found in the very near future.
DEAFvibe is fortunate in the fact that we have a strong Board of Trustees, a committed team of volunteers and a strong following of DEAFvibe Friends & Supporters!
Page 4
DEAFvibe UK
Trustees' Report
Financial review
The financial results are shown in pages 8 to 17 in this report.
DEAFvibe is heavily reliant on fundraising activities by DEAFvibe Volunteers. We also receive donations from Friends of DEAFvibe and members of the public.
We apply for funding streams where appropriate for DEAFvibe UK.
However, due to funding constraints it has become more difficult for the voluntary sector to obtain / access funding streams successfully and this means we need to be more creative in exploring funding opportunities.
By raising the profile of the work we do, results in generous donations by individuals and other groups / organisation being made to support our work in the community which are very much appreciated.
Policy on reserves
The trustees have designated £12,000 of unrestricted funds to ensure they have sufficient funds to pay for room hire costs and the use of professional communication support (BSL interpreters and Electronic Notetakers) at DEAFvibe activities to ensure the activities through the year. This ensures our activities are accessible and inclusive. On top of the funds designated free reserves at the period end stood at £12,718.
Structure, governance and management
Nature of governing document
DEAFvibe UK is registered as a CIO (Charitable Incorporated Organisation) and commenced operation as from 1st January 2017 under our new Charity Registration Number 1169810 (Note: DEAFvibe UK were in existence as a CIO from 20th October 2016).
From the Board of Trustees perspective, this was a clear continuation of the Charity and its functions whereby the original Charitable Objects of DEAFvibe were transferred to DEAFvibe UK:
The main objectives of the charity are:
• the relief of deaf, hard of hearing and deafblind people, including their families and carers, resident in Staffordshire & Stoke-on-Trent and surrounding areas by the provision of services, information, support, advice, education and facilities in the interests of social welfare and other leisure-time occupation with the object of improving the conditions of life of such people.
• the advancement of public education including but not limited to raising awareness of issues of deafness to the wider public.
Recruitment and appointment of trustees
The trustees discuss the requirements for new trustees for the charity at their meetings. Potential trustees who attend the Cafes are identified by their skills, expertise and knowledge and approached on an individual basis. Advertisements are also placed in the press, on the website and on the charity's Facebook page. Written applications are then discussed at trustees' meetings before an interview process takes place. The trustees will have regard to the skills, knowledge and experience required for effective administration of the charity when appointing new trustees.
Page 5
DEAFvibe UK
Trustees' Report
The annual report was approved by the trustees of the charity on 22/10/2021.................... and signed on its behalf by:
......................................... Rowena Toon Trustee
Page 6
DEAFvibe UK
Independent Examiner's Report to the trustees of DEAFvibe UK
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 8 to 18.
Respective responsibilities of trustees and examiner
As the charity’s trustees of DEAFvibe UK you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the DEAFvibe UK's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of DEAFvibe UK as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Daryl Denson ACMA
VAST The Dudson Centre Hope Street Hanley Stoke on Trent ST1 5DD
22/10/2021 Date:.............................
Page 7
DEAFvibe UK
Statement of Financial Activities for the Year Ended 31 December 2020
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Total income Expenditure on: Raising funds 5 Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Total income Expenditure on: Raising funds Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 |
Unrestricted £ 3,685 1,560 1,410 6,655 (165) (8,541) (8,706) (2,051) 26,769 24,718 Unrestricted £ 6,351 1,360 5,675 13,386 (1,354) (11,150) (12,504) 882 25,887 26,769 |
Restricted £ - - - - - - - - 3,303 3,303 Restricted £ - - - - - (645) (645) (645) 3,948 3,303 |
Total 2020 £ 3,685 1,560 1,410 |
|---|---|---|---|
| 6,655 | |||
| (165) (8,541) |
|||
| (8,706) | |||
| (2,051) 30,072 |
|||
| 28,021 | |||
| Total 2019 £ 6,351 1,360 5,675 |
|||
| 13,386 | |||
| (1,354) (11,795) |
|||
| (13,149) | |||
| 237 29,835 |
|||
| 30,072 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2019 is shown in note 12.
The notes on pages 10 to 18 form an integral part of these financial statements. Page 8
DEAFvibe UK
(Registration number: 1169810) Balance Sheet as at 31 December 2020
| Note Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors: Amounts falling due within one year 11 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 12 |
2020 £ 136 28,377 (492) 27,885 28,021 3,303 24,718 28,021 |
2019 £ 274 30,272 (474) |
|---|---|---|
| 29,798 | ||
| 30,072 | ||
| 3,303 26,769 |
||
| 30,072 |
The financial statements on pages 8 to 18 were approved by the trustees, and authorised for issue on ....................22/10/2021 and signed on their behalf by:
.........................................
Rowena Toon Trustee
The notes on pages 10 to 18 form an integral part of these financial statements. Page 9
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
DEAFvibe UK meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 10
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
| Asset class | Depreciation method and rate |
|---|---|
| Computer Equipment | 4 years straight line |
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 11
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
2 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals 3 Income from charitable activities DEAFday Income Training Income DEAFday Income Training Income |
Unrestricted funds General £ 3,115 570 3,685 Unrestricted funds General £ 4,599 1,752 6,351 Unrestricted funds General £ 140 1,420 1,560 Unrestricted funds General £ 420 940 1,360 |
Total 2020 £ 3,115 570 |
|---|---|---|
| 3,685 | ||
| Total 2019 £ 4,599 1,752 |
||
| 6,351 | ||
| Total 2020 £ 140 1,420 |
||
| 1,560 | ||
| Total 2019 £ 420 940 |
||
| 1,360 |
4 Income from other trading activities
Page 12
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
| Fundraising events Cafe, raffle and refreshments Fundraising events 100 Club Cafe Income/sales,entrance fees, raffle, refreshments |
Unrestricted funds General £ 1,394 16 1,410 Unrestricted funds General £ 4,260 552 863 5,675 |
Total 2020 £ 1,394 16 |
|---|---|---|
| 1,410 | ||
| Total 2019 £ 4,260 552 863 |
||
| 5,675 |
5 Expenditure on raising funds
a) Costs of trading activities
| Note 100 Club Cafe expenses and refreshments Note Fundraising events 100 Club Cafe expenses and refreshments |
Unrestricted funds General £ 97 68 165 Unrestricted funds General £ 569 255 530 1,354 |
Total 2020 £ 97 68 |
|---|---|---|
| 165 | ||
| Total 2019 £ 569 255 530 |
||
| 1,354 |
Page 13
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
6 Expenditure on charitable activities
| Administrative expenses Advertising and promotion Communication support Insurance Room hire Training Volunteer expenses Depreciation Administrative expenses Advertising and promotion Communication support Equipment Insurance Room hire Training Volunteer expenses Depreciation Miscellaneous Expenses |
Unrestricted funds General £ 1,203 374 1,473 529 501 5,500 743 157 138 58 10,676 |
Unrestricted funds General £ 1,035 562 671 450 5,000 162 31 138 8,049 Restricted funds £ - 97 548 - - - - - - - 645 |
Total 2020 £ 1,035 562 671 450 5,000 162 31 138 |
|---|---|---|---|
| 8,049 | |||
| Total 2019 £ 1,203 471 2,021 529 501 5,500 743 157 138 58 |
|||
| 11,321 |
In addition to the expenditure analysed above, there are also governance costs of £492 (2019 - £474 ) which relate directly to charitable activities. See note for further details.
Page 14
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
7 Analysis of governance and support costs
Governance costs
| Independent examiner fees Examination of the financial statements Independent examiner fees Examination of the financial statements |
Unrestricted funds General £ 492 492 Unrestricted funds General £ 474 474 |
Total 2020 £ 492 |
|---|---|---|
| 492 | ||
| Total 2019 £ 474 |
||
| 474 |
8 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
9 Taxation
The charity is a registered charity and is therefore exempt from taxation.
Page 15
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
10 Tangible fixed assets
| Cost At 1 January 2020 At 31 December 2020 Depreciation At 1 January 2020 Charge for the year At 31 December 2020 Net book value At 31 December 2020 At 31 December 2019 11 Creditors: amounts falling due within one year Accruals 12 Funds Balance at 1 January 2020 £ Incoming resources £ Unrestricted funds General General unrestricted funds 14,769 6,655 Designated Rent 5,000 - Interpretation 7,000 - 12,000 - Total unrestricted funds 26,769 6,655 |
Computer equipment £ 550 |
Total £ 550 550 138 276 414 136 412 2019 £ 474 |
||
|---|---|---|---|---|
| 550 | ||||
| 138 276 |
||||
| 414 | ||||
| 136 | ||||
| 412 | ||||
| Balance at 31 December 2020 £ 12,718 5,000 7,000 |
||||
| 12,000 | ||||
| 24,718 |
Page 16
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
| Restricted funds Intu Staffordshire County Council Community Learning Trust - Lipreading Newcastle under Lyme Borough Council Cultural Grant - Art Total restricted funds Total funds Unrestricted funds General General unrestricted funds Designated Rent Interpretation Total unrestricted funds Restricted Intu Staffordshire County Council Community Learning Trust - Lipreading Newcastle under Lyme Borough Council Cultural Grant - Art Total restricted funds Total funds |
Balance at 1 January 2020 £ 627 2,142 534 3,303 30,072 Balance at 1 January 2019 £ 13,887 5,000 7,000 12,000 25,887 724 2,690 534 3,948 29,835 |
Incoming resources £ - - - - 6,655 Incoming resources £ 13,386 - - - 13,386 - - - - 13,386 |
Resources expended £ - - - - (8,706) Resources expended £ (12,504) - - - (12,504) (97) (548) - (645) (13,149) |
Balance at 31 December 2020 £ 627 2,142 534 |
|---|---|---|---|---|
| 3,303 | ||||
| 28,021 | ||||
| Balance at 31 December 2019 £ 14,769 5,000 7,000 |
||||
| 12,000 | ||||
| 26,769 | ||||
| 627 2,142 534 |
||||
| 3,303 | ||||
| 30,072 |
Page 17
DEAFvibe UK
Notes to the Financial Statements for the Year Ended 31 December 2020
The specific purposes for which the funds are to be applied are as follows:
Designated Funds
The trustees have chosen to designate £12,000 of general unrestricted reserves to enable the chairty to provide continuing services to its' beneficiaries in the evenf of there being no other sources of funding available.
Rent - to cover twelve months rent costs should the charity be unable to source sufficient alternative funding.
Interpretation - to cover twelve months interpretation costs should the chairty be unable to source sufficient alterrnative funding.
13 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ Designated £ 136 - 13,074 12,000 (492) - 12,718 12,000 Unrestricted funds General £ Designated £ 274 - 14,969 12,000 (474) - 14,769 12,000 |
Restricted funds £ - 3,303 - 3,303 Restricted funds £ - 3,303 - 3,303 |
Total funds at 31 December 2020 £ 136 28,377 (492) |
|---|---|---|---|
| 28,021 | |||
| Total funds at 31 December 2019 £ 274 30,272 (474) |
|||
| 30,072 |
14 Related party transactions
There were no related party transactions in the year.
Page 18