## ALCESTER MUSICAL THEATRE COMPANY
## TRUSTEES’ ANNUAL REPORT
For the year ended 31sr December 2025
## **1. Reference and Administrative Details**
Charity Name: Alcester Musical Theatre Company Charity Number: 1169799 Principal Address: 19 Augustus Drive, Alcester, B49 5HH (Home of Chairperson)
Trustees:
- Andrew Sutton – Chair
- Hannah Wolstencroft – Treasurer
- Hollie Clarke - Secretary
- Charlotte McKay – Vice Chair / David Hill / Joanna Matthews / Steff Dean / Jaime Glenn / Jennifer Nunn / Lauren Stanley
## **2. Structure, Governance and Management**
The organisation is constituted as a charitable association and governed by its constitution. Trustees are responsible for strategic direction, compliance, and oversight. The Trustees meet monthly and delegate operational activity to committee members and production teams.
## **3. Objectives and Activities**
The charity aims to promote education and participation in musical theatre and the performing arts for the public benefit. Activities include rehearsals, productions, and community engagement.
## **4. Achievements and Performance**
The Company staged two performances in 2025:
Murder At The Music Hall: - This was performed at the community-owned Greig Hall in Alcester. The show was a musical murder mystery whodunnit and gave a wide selection of the Company the chance to perform. The play was a lighthearted and comedic performance which was accessible to a broad audience and included songs from a variety of eras all set to the backdrop of an East End Music Hall. The show was performed in AMTC’s home town of Alcester at the Greig Hall which is community venue entirely run by local volunteers.
Grease – This iconic musical was performed at The Palace Theatre, Redditch, from 7th to the 11[th] October 2025. The main production was directed by Bev Hatton, with musical direction by Phil Radden and choreography by Naomi Beckford. It was very well attended and received positive audience and reviewer feedback, supporting the charity’s objectives.
The production of Grease really was a dream come true for many of our members who had wanted to perform this show since they were children. We received so much interest that initial rehearsals had to take place in a larger space in order to accommodate the extra people.
In addition to the above the Company performed Christmas Carols at Cherry Trees a local care home in Alcester. The trustees also organized several fundraising events including a quiz night and a skittles evening, and supported several local charity events including the Town Council Street Market and the Alcester Family Fun Day.
## **5. Financial Review**
Income derived from ticket sales, subscriptions, and fundraising. Expenditure included venue hire, production costs, and administration.
Total income: £44,363.98 Total expenditure: £37,510.92 Net movement in funds: +£6,853.06
## **6. Reserves Policy**
The Trustees maintain reserves to meet operational commitments, support productions, and manage risks. The goal of the trustees is to end the year with the same balance as the year started. Current reserves: £38,135.41
## **7. Plans for Future Periods**
The Company plans to continue staging productions, expand membership, and strengthen financial sustainability through fundraising and engagement.
The company aims to continue to provide a safe inclusive space for performers regardless of age, gender, disability, sexual orientation or level of neurodiversity.
## **8. Risk Management**
Trustees have implemented financial controls, health and safety procedures, and safeguarding measures to mitigate risk.
## **9. Trustees’ Responsibilities Statement**
Trustees are responsible for preparing the report and financial statements, maintaining proper records, safeguarding assets, and preventing fraud.
## **10. Approval**
Approved by the Trustees on 7[th] July 2026
Signed: Andrew Sutton Chair of Trustees
**ALCESTER MUSICAL THEATRE COMPANY**
**Accounts for the Year Ending 31st December 2025**
## **Income and Expenditure Account**
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Note 2025 2024
Income:
Membership Subscriptions 3,611.00 4,120.00
Friends Subscriptions 0.00 0.00
40/60 Club 0.00 0.00
Social Events, Coffee & Fundraising 1,657.95 (921.31)
Bank Interest 0.00 144.53
Donations & Grants 1 0.00 250.00
Other income 119.00 345.98
Less Owing to Charities
Profit (Loss) on Main Show (Oct) 4,441.03 6,921.04
Profit (Loss) on 2nd Production 304.58 1,348.67
TOTAL INCOME 10,133.56 12,208.91
Expenditure:
Rehearsal Rooms - Oddments 0.00 (500.00)
Rehearsal Pianist - Oddments 0.00 0.00
NODA Subscription (237.50) (209.50)
Secretarial & Administration Expenses (413.07) 0.00
Insurance (589.08) (513.28)
Sundry Expenses 2 (2,040.85) (29.88)
Depreciation 3
TOTAL EXPENDITURE (3,280.50) (1,252.66)
Surplus (Deficit) for the year 6,853.06 10,956.25
Balance Sheet
Note 2025 2024
Balance brought forward 37,187.24 26,230.99
Surplus (Deficit) for the year 6,853.06 10,956.25
44,040.30 37,187.24
Represented by:
Fixed assets 4 0.00 0.00
Current Assets:-
Cash in Hand 4.36 (55.64)
Bank Current Account 21,306.50 15,726.43
Bank Deposit Account 16,756.28 16,567.97
Building Society 68.27 68.27
Debtors & Pre Payments 0.00 0.00
Owing to Charities 0.00 0.00
38,135.41 32,307.03
38,135.41 32,307.03
SHOW ACCOUNTS
Main Production (Oct) 2025 2024
Income:
Ticket Sales 31,153.87 29,084.05
Other Income:
Show Fees 1,500.00
Programme Sales 1,087.27 0.00
Programme Sponsors & Advertisers 0.00 0.00
**----- End of picture text -----**
**----- Start of picture text -----**
Raffle 0.00 866.24
Sundry Income 1,052.70 0.00
3,639.97 866.24
TOTAL INCOME 34,793.84 29,950.29
Expenditure:
Rehearsal Rooms (1,443.50) (1,170.00)
Rehearsal Pianist 0.00 (820.00)
Scores, Libs, Band Parts & Royalties 10,621.00 (4,642.71)
Hire of Theatre 0.00 (5,917.03)
Orchestra (2,400.00) (4,002.96)
Scenery Inc Backdrops (6,018.00) (759.95)
Props (70.09) (118.97)
Lighting (3,788.70) (670.00)
Sound 0.00 (1,471.13)
Costumes (1,281.46) (1,482.88)
Advertising (1,614.08) (635.26)
Merchandising (1,201.50)
Programme Printing 0.00 (273.39)
Production Team Expences (199.98) (12.90)
Production Gifts (1,280.00) (1,028.76)
Sundries (434.50) (23.31)
TOTAL EXPENDITURE (30,352.81) (23,029.25)
Profit (Loss) on Production 4,441.03 6,921.04
SHOW ACCOUNTS
2nd Production 2025 2024
Income:
Ticket Sales 3,786.19 2,307.45
Other Income:
Programme Sales 0.00 0.00
Programme Sponsors & Advertisers 0.00 0.00
Raffle 318.00 330.00
Sundries 28.00 0.00
346.00 330.00
TOTAL INCOME 4,132.19 2,637.45
Expenditure:
Rehearsal Rooms (733.00) (540.00)
Rehearsal Pianist 0.00 0.00
Royalties (235.38) 0.00
Musicians / Band (400.00) (75.00)
Sound / Lighting (1,624.00) 0.00
Refreshments 0.00 0.00
Advertising (212.38) (73.78)
Hire of Hall (500.00) (600.00)
Programmes 0.00 0.00
Production / General Gifts (193.85) 0.00
Sundry expenses 71.00 0.00
TOTAL EXPENDITURE (3,827.61) (1,288.78)
Profit (Loss) on Production 304.58 1,348.67
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**NOTES TO THE ACCOUNTS**
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Note 2025 2024
1. Donations :
Town Council 0.00 250.00
Alcester High Bayliff 0.00 0.00
Ragley Hall 0.00 0.00
Holiday Inn 0.00 0.00
Malin Court 0.00 0.00
Cherry Trees 50.00 0.00
Waitrose 0.00 0.00
M Butterworth 0.00
Total 50.00 0.00
2. Sundry Expenses
Keyboard £ 349.00
All items have been added to the
Pedal £ 12.88
fixed assets list below
Gazebo £ 44.99
3 & 4. Depreciation & Fixed Assets :
Depreciation represents the write-off of
Fixed Assets over a four year period at the
rate of 25% per annum.
Cost Depreciation Written Down
Year Year Accum. Value
Purchases During 2016 :
Gazebo 2016 44.99 44.99 0.00
Keyboard 2016 349.00 349.00 0.00
Pedal for Keyboard 2016 12.88 12.88 0.00
0.00 0.00 0.00 0.00
Total 406.87 0.00 406.87 0.00
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Depreciation
Blfvid
0.00
0.00
Alcester Musical Theatre Company
Annual accounts as at the 31" December 2025
I have reviewed the above accounts and can confirm that the
bank accounts are fully reconciled and are a true reflection of the
activities of the Company.
Brenda Binnie ACMA
25" February 2026