2024-12-31-accounts - Alcester Musical Theatre Company

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ALCESTER MUSICAL THEATRE COMPANY

TRUSTEES’ ANNUAL REPORT

For the year ended 31sr December 2024

1. Reference and Administrative Details

Charity Name: Alcester Musical Theatre Company Charity Number: 1169799

Principal Address: 19 Augustus Drive, Alcester, B49 5HH (Home of Chairperson)

Trustees:

Andrew Sutton – Chair
Hannah Wolstencroft – Treasurer
Lauren Stanley – Secretary
Charlotte McKay – Vice Chair / David Hill / Joanna Matthews / Dawn Hiseman / Jaime Glenn / Jennifer Nunn

2. Structure, Governance and Management

The organisation is constituted as a charitable association and governed by its constitution. Trustees are responsible for strategic direction, compliance, and oversight. The Trustees meet monthly and delegate operational activity to committee members and production teams.

3. Objectives and Activities

The charity aims to promote education and participation in musical theatre and the performing arts for the public benefit. Activities include rehearsals, productions, and community engagement.

4. Achievements and Performance

The Company staged two performances in 2024:

Spring Concert: - This was performed at the community-owned Greig Hall in Alcester. The concert was a compilation of songs from different well-known musical theatre shows and was made up of solo’s, duets and group numbers. The concert is also the chance to perform in AMTC’s home town and support the Greig Hall which is entirely run by community volunteers.

The Addams Family – The Musical at The Palace Theatre, Redditch, from 9 to 12 October 2024. The main production was directed by Bev Hatton, with musical direction by Phil Radden and choreography by Naomi Beckford. It was very well attended and received positive audience and reviewer feedback, supporting the charity’s objectives.

AMTC’s performance of Addams Family was nominated for a NODA award as Best Production

In addition to the above the Company performed Christmas Carols at Cherry Trees a local care home in Alcester.

5. Financial Review

Income derived from ticket sales, subscriptions, and fundraising. Expenditure included venue hire, production costs, and administration.

Total income: £34,298.67 Total expenditure: £34,247.90 Net movement in funds: +£50.77

6. Reserves Policy

The Trustees maintain reserves to meet operational commitments, support productions, and manage risks. The goal of the trustees is to end the year with the same balance as the year started. Current reserves: £37,238

7. Plans for Future Periods

The Company plans to continue staging productions, expand membership, and strengthen financial sustainability through fundraising and engagement.

The company aims to continue to provide a safe inclusive space for performers regardless of age, gender, disability, sexual orientation or level of neurodiversity.

8. Risk Management

Trustees have implemented financial controls, health and safety procedures, and safeguarding measures to mitigate risk.

9. Trustees’ Responsibilities Statement

Trustees are responsible for preparing the report and financial statements, maintaining proper records, safeguarding assets, and preventing fraud.

10. Approval

Approved by the Trustees on 14[th] April 2026

Signed: Andrew Sutton Chair of Trustees

ALCESTER MUSICAL THEATRE COMPANY

Accounts for the Year Ending 31st December 2024

Income and Expenditure Account

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Note 2024 2023
Income:
Membership Subscriptions 3,132.00 4,120.00
Friends Subscriptions 0.00 0.00
40/60 Club 0.00 0.00
Social Events, Coffee & Fundraising 11.75 (921.31)
Bank Interest 197.31 144.53
Donations & Grants 1 50.00 250.00
Other income 170.00 345.98
Less Owing to Charities
Profit (Loss) on Main Show (Oct) (3,547.65) 6,921.04
Profit (Loss) on 2nd Production 1,303.81 1,348.67
TOTAL INCOME 1,317.22 12,208.91
Expenditure:
Rehearsal Rooms - Oddments (407.00) (500.00)
Rehearsal Pianist - Oddments 0.00 0.00
NODA Subscription (230.00) (209.50)
Secretarial & Administration Expenses 0.00 0.00
Insurance (536.45) (513.28)
Sundry Expenses 2 (93.00) (29.88)
Depreciation 3
TOTAL EXPENDITURE (1,266.45) (1,252.66)
Surplus (Deficit) for the year 50.77 10,956.25
Balance Sheet
Note 2024 2023
Balance brought forward 37,187.24 26,230.99
Surplus (Deficit) for the year 50.77 10,956.25
37,238.01 37,187.24
Represented by:
Fixed assets 4 0.00 0.00
Current Assets:-
Cash in Hand 4.36 (55.64)
Bank Current Account 14,945.76 15,726.43
Bank Deposit Account 16,765.28 16,567.97
Building Society 68.27 68.27
Debtors & Pre Payments 0.00 0.00
Owing to Charities 0.00 0.00
31,783.67 32,307.03
31,783.67 32,307.03
SHOW ACCOUNTS
Main Production (Oct) 2024 2023
Income:
Ticket Sales 24,963.00 29,084.05
Other Income:
Show Fees 1,360.00
Programme Sales 1,150.06 0.00
Programme Sponsors & Advertisers 12.00 0.00
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Raffle 29.50 866.24
Sundry Income 71.00 0.00
2,622.56 866.24
TOTAL INCOME 27,585.56 29,950.29
Expenditure:
Rehearsal Rooms (1,485.00) (1,170.00)
Rehearsal Pianist (920.00) (820.00)
Scores, Libs, Band Parts & Royalties (6,070.50) (4,642.71)
Hire of Theatre (5,520.70) (5,917.03)
Orchestra (3,500.00) (4,002.96)
Scenery Inc Backdrops (3,400.00) (759.95)
Props 0.00 (118.97)
Lighting (3,414.60) (670.00)
Sound (1,423.65) (1,471.13)
Costumes (767.31) (1,482.88)
Advertising (852.71) (635.26)
Merchandise (258.60)
Programme Printing (274.29) (273.39)
Production Team Expences (806.00) (12.90)
Production Gifts (1,835.33) (1,028.76)
Sundries (604.52) (23.31)
TOTAL EXPENDITURE (31,133.21) (23,029.25)
Profit (Loss) on Production (3,547.65) 6,921.04
SHOW ACCOUNTS
2nd Production 2024 2023
Income:
Ticket Sales 2,819.05 2,307.45
Other Income:
Programme Sales 0.00 0.00
Programme Sponsors & Advertisers 0.00 0.00
Raffle 333.00 330.00
Sundries 0.00 0.00
333.00 330.00
TOTAL INCOME 3,152.05 2,637.45
Expenditure:
Rehearsal Rooms (609.50) (540.00)
Rehearsal Pianist 0.00 0.00
Royalties 0.00 0.00
Musicians / Band (600.00) (75.00)
Refreshments 0.00 0.00
Advertising 0.00 (73.78)
Hire of Hall (500.00) (600.00)
Programmes (42.00) 0.00
Production / General Gifts (87.75) 0.00
Sundry expenses (8.99) 0.00
TOTAL EXPENDITURE (1,848.24) (1,288.78)
Profit (Loss) on Production 1,303.81 1,348.67
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NOTES TO THE ACCOUNTS

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Note 2024 2023
1. Donations :
Town Council 0.00 250.00
Alcester High Bayliff 0.00 0.00
Ragley Hall 0.00 0.00
Holiday Inn 0.00 0.00
Malin Court 0.00 0.00
Cherry Trees 50.00 0.00
Waitrose 0.00 0.00
M Butterworth 0.00
Total 50.00 0.00
2. Sundry Expenses
Keyboard £ 349.00
All items have been added to the
Pedal £ 12.88
fixed assets list below
Gazebo £ 44.99
3 & 4. Depreciation & Fixed Assets :
Depreciation represents the write-off of
Fixed Assets over a four year period at the
rate of 25% per annum.
Cost Depreciation Written Down
Year Year Accum. Value
Purchases During 2016 :
Gazebo 2016 44.99 44.99 0.00
Keyboard 2016 349.00 349.00 0.00
Pedal for Keyboard 2016 12.88 12.88 0.00
0.00 0.00 0.00 0.00
Total 406.87 0.00 406.87 0.00
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Purchases During 2016 : Gazebo Keyboard Pedal for Keyboard Total	Year 2016 2016 2016	Cost Depreciation Written Down Year Accum. Value 44.99 44.99 0.00 349.00 349.00 0.00 12.88 12.88 0.00 0.00 0.00 0.00 0.00 406.87 0.00 406.87 0.00

Depreciation Blfvid 0.00 0.00

ALcester MusicalTheatre Company Annual accounts as at the 31" December 2024 I have reviewed the above accounts and can confirm that the balance sheet as at the 31" December 2024 is fuLLy reconciled to the bank accounts. Brenda Binnie ACMA 9" March 2026