## NOTICE OF THE 8[th] ANNUAL GENERAL MEETING OF THE CHARITABLE INCORPORATED ORGANISATION ## At 1:15pm at Ravenshead Village Hall on 13[th] April 2024 ## AGENDA 1. Apologies for Absence. 2. Minutes of the AGM of 2[5th] March 2023. 3. Trustee’s Report for 2023. 4. Statement and Adoption of Accounts for 2023. 5. Membership Subscriptions. 6. Election of Trustees and Officers. 7. Appointment of an Independent Examiner. (Ian Lewis) 8. Any Other Business. ## **MINUTES OF THE ANNUAL GENERAL MEETING OF THE** ## **NOTTINGHAMSHIRE LOCAL HISTORY ASSOCIATION** At 1.15 at Ravenshead Village Hall on 25 March 2023 - 1) Apologies for absence were received from Angela Gilbert, Ruth Strong and Chris Weir. - 2) The minutes of the 2022 AGM were accepted. - 3) The Trustees’ Report for 2022 was noted. - 4) Treasurer’s Reports on the Statement and Adoption of Accounts for 2022 were adopted. Proposed by Robert Longden and seconded by John Davies. - 5) Membership Subscriptions. The Committee recommendation for no change was accepted. Proposed by Michael Chapman and seconded by Gill Sarre. - 5) Election of Officers and Committee Members. The following were elected: Chair: Bob Massey Secretary: David Barton Treasurer: David Anderson The following were confirmed to continue as Trustees: David Barton, Adrian Gray and Jeremy Lodge. - 6) Ian Lewis was appointed as Independent Examiner. - 7) Any Other Business: - The meeting was advised that the autumn NLHA Forum would be held on Saturday October 28[th] at Ravenshead Village Hall. Attendees were encouraged to submit articles to the Nottinghamshire Historian. The Mansfield History Fair on May 13[th] was advertised. ## **NOTTINGHAMSHIRE LOCAL HISTORY ASSOCIATION** ## **ANNUAL GENERAL MEETING 2024** ## **TRUSTEES REPORT ON ACTIVITIES DURING 2023** ## **FORUMS** During 2023, Nottinghamshire Local History Association (NLHA) held two History Forums. Both were very well attended with audiences of over 50 people at each meeting. In March the speakers were Richard Gaunt, Rowena Edlin-White, Denis Hill and Adrian Gray, and there were eight bookstalls or displays of research. The speakers for the October Forum were Rebecca Gregory, William Ruff, Mo Cooper and Richard Parker. Bookstalls at this event included Bookshelf (Lowdham) and there was an exhibition of work on the Sherwood Estate. ## **MEDIA** The NLHA website continues in operation with some recent improvements. The association has two Facebook pages, one for the NLHA itself and another that has been used for general contributions. We have renamed this latter one 'Nottinghamshire History' and developed it as a 'group' which means that it can be used as a discussion place. By posting some interesting material on it, then sharing this to other groups, we have expanded its influence considerably - and this of course helps us to publicise events. On 1 April 2023 it has 1200 members but now has over 2200. The NLHA page has over 3000 members, but has grown more slowly. The NLHA Newsletter has been produced every two months and sent out by email as well as being put on the website. We have been able to expand the number of societies whose events are covered within it, though not all have joined the NLHA itself. 888 - O 4> (JZ D)UJ **Treasurer and Membership Reports for financial year ending December 31[st] 2023** ## **FINANCIAL ACCOUNTS** - Cash assets at end of year: £19,166.44 - Cash movement during year: Increase of £635.75 - Income 2 Forums: £758.20 - Expenses 2 Grants of £200 ## **GRANTS** - £200 to NonSuch Studios for an exhibition presenting memories of what life used to be like in Hockley, Nottingham. - £200 to East Leake & District Local History Society for “East Leake Past and Present” – a publication that compares, through a series of “then and now” photographs, how the village looked at the beginning of the 20[th] century to how the village looks today. ## **2025 SUBSCRIPTION RATES** The Committee are recommending that membership subscription rates for 2025 should remain unchanged at: Individual - £10, Joint £12.50, Organisation - £15 ## **MEMBERSHIP** At the end of 2023 membership stood at 188 (2022 – 196) made up of: Individuals: 130 (2022 – 137) Organisations: 58 (2022 – 59) David Anderson Treasurer/Membership Secretary March 17[th] 2024 **AGM - 2024** ## **Election of Trustees and Officers** Currently there are seven Trustees. It is a requirement that at each AGM one third of the Trustees shall stand down and can offer themselves for re-election and it is usual that those who have been longest in office retire, though can be re-elected. For the year 2024 the following Trustees will retire and all have confirmed that they are willing to be nominated for re-election: David Anderson: Nominated by David Barton, Seconded by Jeremy Lodge Bob Massey: Nominated by David Anderson, Seconded by Chris Weir Chris Weir: Nominated by Bob Massey, Seconded by David Barton The following trustees remain in office: David Barton, Jeremy Lodge, Adrian Gray and Sarah Seaton There are three Officers (Chair, Secretary and Treasurer) who stand down each year and can offer themselves for re-election. They have all confirmed that they are willing to be nominated for re-election. They are: Chairman; Bob Massey: Nominated by David Anderson, Seconded by David Barton Secretary: David Barton: Nominated by David Anderson, Seconded by Chris Weir Treasurer: David Anderson: Nominated by Jeremy Lodge, Seconded by Adrian Gray Vacancies: The Constitution allows for up to 10 Trustees, which means there are vacancies for three additional Trustees who must be members of NLHA and be nominated by another member. Anyone wishing to be a Trustee should send their nomination to the Secretary at secretary@nlha.org.uk by April 6[th] .