## NOTICE OF THE 7[th] ANNUAL GENERAL MEETING OF THE CHARITABLE INCORPORATED ORGANISATION ## At 1:15pm at Ravenshead Village Hall on 25[th] March 2023 ## AGENDA 1. Apologies for Absence. 2. Minutes of the AGM of 2[nd] April 2022. 3. Trustee’s Report for 2022. 4. Statement and Adoption of Accounts for 2022. 5. Membership Subscriptions. Committee are recommending no change for 2024 6. Election of Trustees and Officers. 7. Appointment of an Independent Examiner. 8. Any Other Business. ## **MINUTES OF THE ANNUAL GENERAL MEETING OF THE** ## **NOTTINGHAMSHIRE LOCAL HISTORY ASSOCIATION** At 3.45 at Ravenshead Village Hall on 2 April 2022 - 1) There were no apologies for absence. - 2) The results of the 2021 voting _in lieu of Minutes_ were noted. Proposed by Carol Moore and seconded by Sylvia Barton. - 3) The Trustees’ Report for 2021 was accepted. Proposed by Jo Blaney and seconded by Gill Sarre. - 4) Treasurer’s Reports on a) Statement and Adoption of Accounts for 2021 and b) Membership Subscriptions were accepted. Proposed by Gill Sarre and seconded by Mike Chapman. - 5) Election of Officers and Committee Members. The following were elected ‘en bloc’: Chair: Bob Massey Secretary: David Barton ## Treasurer: David Anderson Other Committee members: Adrian Gray, Jeremy Lodge, Judith Mills, Sarah Seaton and Chris Weir. Proposed Jo Blaney and seconded by Marg Thorne. - 6) Any Other Business: The meeting was advised that the autumn NLHA Forum would be held on Saturday October 29[th] at Ravenshead Village Hall. ## **NOTTINGHAMSHIRE LOCAL HISTORY ASSOCIATION** ## **ANNUAL GENERAL MEETING 2023** ## **TRUSTEES REPORT ON ACTIVITIES DURING 2022** ## **FORUMS** Two Forums were held in 2022, in April and October. Both were held in Ravenshead Village Hall and were well attended. Each offered a balanced range of local history topics. - On April 2[nd] : Dr Helen Bates: Footpaths: a humble history James Wright: Greasley Castle, new findings Bob Massey: Death in a barrel, the strange death of William Tanner Judith Mills and Karen Winyard: The Savile Project - On October 29[th] : - Nottingham Women’s History Group: Plaques to Nottingham’s wonderful women Dr Charlotte May and Dr Anna Walas: Nottingham, city of caves Peter Liddle: The Rutland Roman Villa Project David Johnson: Elizabethan wall paintings in the Saracen’s Head Hotel, Southwell _Dave Barton. Secretary NLHA_ ## **NOTTINGHAMSHIRE HISTORIAN** The new size of the magazine seems to work well. It’s easier to keep on a bookcase. If we had the resources and manpower, it would be a good idea to create an index of all articles in the magazines (starting with the small version only – past copies would be far too time consuming to index) and source binders so that a collection of the magazines could become, in effect small books that fit perfectly on the shelf for our members. I appreciate that they become available online, but the above would be an added bonus. I appreciate that none of us currently have the time to do this. I have at least two large articles for the next _**Historian**_ but need more for the following one. If you could put a call out to members at the next meeting. Putting the magazine together is a timeconsuming exercise and I only really man the email address around preparation time. I took the role on temporarily whilst a replacement editor was found, however, I appreciate that like all roles in the organisation, no one really wants to take on such a time-consuming position. If a replacement was found, I would happily step aside. Jeremy Lodge has continued to be a great support to my role as editor and I appreciate his input. This month’s edition has articles on _**Pelham Street and its Lost Statue**_ **,** _**The Trent Bathman**_ **;** _**Henry Russell Tootell, East Retford and the Browning Connection**_ and _**Jesse Yelton Cherry : From Utah to Nottingham** ._ As well as the usual Time Hop, Book Reviews and Websites and Jeremy had kindly added a piece about Collingham and the Coronation. For the next edition, I have an article on Greasley Castle by Stanley Chapman and another by nonagenarian Eric Walker on his childhood in Nottingham. Eric’s is so long, it will have to be in two parts but contains brilliant information about Nottingham eighty years or more ago. _Sarah Seaton, Editor_ 1 ## **SOCIAL MEDIA, WEBSITE AND NEWSLETTER** 1. The newsletter is now produced to a regular timetable every two months. The number of organisations contributing has slowly increased and the list of speakers has been amended to only cover speakers with relevance to Nottinghamshire. 2. After a brief technical issue, the website events page is being updated regularly. However it tends to be the same few organisations that request this. If organisations would use the NLHA Group Facebook page, then they would probably reach far more people than those who might chance to look at the website. 3. The two Facebook pages continue to function in parallel. It is arguable that we have any need for two pages and should perhaps seek to bring them together. The ‘main’ NLHA page has 3700 followers, with about 58% women. Posts can regularly reach over 8000 people. Most of the followers come from Nottingham, Retford, Mansfield and Newark. The NLHA group is smaller with, curiously, the most members from Newark. However it is more active as more people can participate. _Adrian Gray_ 2 NOTTINGHAMSHIRE LOCAL HISTORY ASSOCIATION STATEMENT OF ACCOUNTS FOR Y&4R: 1¥tJanuary 2022 to 318t D8cemb•r 2022 RECEIPTS This Year Last Yeor EXPENDITURE This Y8ar La6lY8ar Memb&r8hip sub5cripllon8 Web h08ting income GrftAb Nottingham8hir* Historian sabs Bank intere$t Sprlng Forum admissK)n f Autumn Fofum adm￿10￿ fe•8 IS8N ineeme 2,434.50 480.00 258.47 306,88 103.66 349.43 524.64 2.687.50 240.00 244.11 324.33 123.46 0,00 Aud&t fea BALH Sub Ilncluding insurance) Electrical appliance testir Equlpm?nt purch•60 Po8tagg 100.00 75.00 75.clj 31.1K) 28.99 459.85 743.25 16.03 388.58 4.00 64.98 0.38 1.074.37 26.00 stationery PayP81 fee? Inlomiption T•ehncI￿Y 1,181.08 Sprfng FONM Aubjmn Forurn Publlcotlonlprdoct 9r8nt8 Zoom 8p$akar fèfrs Sundritii 229.76 263.72 800.00 0.00 0.00 1,170.00 200 00 24.30 TOTAL RECEIPTS 4,457.$8 3.e44.40 3,9￿.24 3,751.61 8ALANce SHEET AS AT 31•t DECEMBER 2022 R•pro•8ntèd by.. 8¥lan￿ BIF at 1st January 2022 Plus inco￿￿ for tho yoar Le68 ex￿ndItUre for the y•Ar 17,973.37 4,457.56 3,gJO.24 NatW881 current 8ecount Natwest 8u8ine85 Re8•rve #eeount Cambr￿ge & Counts0• 90 Oay$ Noti￿ Alc PayPal 8,0￿ 25 64.75 10,458.38 10.31 Balanc8 at 316t Dec9M￿r 2022 £18,530.e9 £18,530.69 Cash mov•Thnl Ilncr•a••l £567.32 Honorary T￿4$Y￿r.. David Anderson Ind8P8nd•nt Exarnin•r. Lths Accounting Ltd Svanatu￿.. Dato". SvJnatur8'. Date. ## **Treasurer and Membership Reports for financial year ending December 31[st] 2022** ## **Financial Accounts** - Cash assets at end of year: £18,530.69 - Cash movement during year: Increase of £557.32 - Income 2 Forums: £874.07 - 4 Grants of £200 ## **Grants** During 2022 Grants were awarded to the following individuals and organisations: - Southwell Community Archaeology Group – Publication “Elizabethan Wall Paintings in the Saracen’s Head Hotel, Southwell” - £200 - Collingham & District Local History Society – Poster boards for exhibition - £200 - Nottinghamshire Nursing History Group – 1) Funding to finance purchase of images for history of Sherwood hospitals project. 2) Purchase of roll-up banner - £200 - Geoff Smith – Publication “Bonington House – a peek behind the curtains” – £200 ## **2024 Subscription Rates** The Committee are recommending that membership subscription rates for 2024 should remain unchanged at: Individual - £10, Joint £12.50, Organisation - £15 ## **Membership** At the end of 2022 membership stood at 196 (2021 – 196) made up of: Individuals: 137 (2021 – 140) Organisations: 59 (2021 – 56) David Anderson Treasurer/Membership Secretary February 26[th] 2023 ## **Election of Trustees and Officers** Currently there are eight Trustees. It is a requirement that at each AGM one third of the Trustees shall stand down and can offer themselves for re-election and it is usual that those who have been longest in office retire, though can be re-elected. For the year 2023 the following Trustees will retire and all have confirmed that they are willing to be nominated for re-election: David Barton: Nominated by David Anderson, Seconded by Judith Mills Jeremy Lodge: Nominated by David Anderson, Seconded by David Barton Adrian Gray: Nominated by David Anderson, Seconded by David Barton The following trustees remain in office: David Anderson, Bob Massey, Chris Weir, Judith Mills and Sarah Seaton There are three Officers (Chair, Secretary and Treasurer) who stand down each year and can offer themselves for re-election. They have all confirmed that they are willing to be nominated for re-election. They are: Chairman; Bob Massey: Nominated by David Anderson, Seconded by Judith Mills Secretary: David Barton: Nominated by David Anderson, Seconded by Judith Mills Treasurer: David Anderson: Nominated by Judith Mills , Seconded by David Barton Vacancies: The Constitution allows for up to 10 Trustees, which means there are vacancies for two additional Trustees who must be members of NLHA and be nominated by another member. Anyone wishing to be a Trustee should send their nomination to the Secretary at secretary@nlha.org.uk by Wednesday March 22[nd] ## **APPOINTMENT OF INDEPENDENT EXAMINER** Ian Lewis of Lewis Accounting – Nominated by David Anderson, Seconded by David Barton