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2021-10-31-accounts

Meadow Vale Community Association Chairpersons Annual report. F/Y 2020/2021

Even during these difficult times, I am proud to say that your trustees have stayed focus on the exciting times ahead and have spent the year raising the funds we need to build a bigger community centre. Something you and I have wanted since we formed in 1985. There have been many obstacles to overcome, but they have persuaded funders to believe that Association can do this, and have raised a mind blowing amount of £357,000. I wish to thank them for volunteering the time and effort, when they all have busy lives, it is a wonderful commitment and they have got us so close to covering the costs of the new build. We would also like to thank those funders who have contributed to the above amount they are: Enovert, Bristol City Council CIL fund, Bristol Rotary, Garfield Weston, John James, Quartet, Sport funding from Bristol City Council 106 fund, and Sovereign Housing.

Like millions of smaller venues, we have had to survive with little income, as nothing stops the bills coming in, but we have remained in the black, with the help of a £5,000 government grant, even when restrictions meant we could only have ten people in the hall. We were pleased when all the restrictions were lifted, and we could have our normal 33 people in the hall again and things started to look positive again.

We thank our regular users, Stonozka, Falun Gong and the Quick- Fire games club who returned to us, and we are sad that we now have to shut again from the 4[th] of January, for 6 months, and they will have to leave us. We are hoping to find them alternative accommodation at the Nursery and Speedwell Methodist, until they can return and enjoy more space to which will enable them to expand and welcome more members.

We have continued to support the East Bristol Children’s Centre, and their volunteers who provide a Food Club at our centre again this year, by giving them our hall free of charge. I am sure you would all like to thank them for providing local

families, with, an estimated 319 food parcels. Something that is still needed and will be continued when we reopen.

We would also like to thank all of you who have donated on the Go fund me site, as every penny helps no matter how small, and building costs are going up on, a daily basis. A thank you, to all of you who booked our hall this year, and we hope all restrictions will be lifted in 2022 so we can welcome you to come and see the new all and celebrate with us face to face. It will be great to say yes to larger bookings.

We have now committed ourselves to start the building on the 4[th] of January 2022, and a completion date of June 2022. We are still doing our best to fund raise to cover the short fall, so any donations are extremely welcome

Contractors were still working during Covid, so all the ground surveys could be done, and we also got full planning permission to build. We have however had to change the plans, yet again, as we can only get Zero VAT on the building if it’s a standalone, this will save us about £36,000. We then decided to add toilets, so the two buildings can operate independently, but we eventually hope to join them by a covered walkway.

Not only are we expanding the centre, but still finding the funds to improve Meadow Vale Park. We are now on our fifth parks project manager, to help us finish a project started in 2016. Each time we get things moving forward the current one leaves, and we then have start process all over again, with the next manager. I am pleased to report, that we have got further this time, and we have chosen site, and drawings and costing for a mini pump track are being sorted, and hopefully this will be constructed either in the Spring or Summer of 2022.

I am also hoping to get some funding to repaint the teen shelter next year, as I and volunteers from Good Gym have restored the beds and memorial trees.

Stanley, Sid, Sally, Sam, and Snowy also need some attention, and I have bought some wood preserver to do this during a period of good weather, and volunteers to help with this would mean they get the TLC they require a little earlier.

We always need both volunteers and trustees and would be pleased to welcome you at any time during the year. I hope you will be following both the build, and our progress on https//www.facebook.com/meadowvalecommunityassociation

Fiona Russell. Chairperson.

Treasurer review of the Year ending 31[st] October , 2021.

Our starting balance going into 2020/21 was £5,451*

*this excludes income and costs associated with the new building

Income on normal operations was £1768

Expenditure on on-going operations was £3383.21

The excess of expenditure over income was £1615.22

This left a balance of £3,835.78 *

*bank account shows a closing balance of £5111.32 and this difference caused by income/expenditure on the new build

In reality our end year balance should be £10,111.32. This is because in our Enovert Bid we first have to give them 10% of the award ie £5000 and then they give us £50,000. While we have paid the £5000 we have not yet received the £50,000.

We have some funding in the schedule of funds granted and the total required that is not restricted to having to go towards the new build. This is the £9800 granted to us for emergency COVID relief. We have simply elected to include all that in the schedule but at any time we could use some or all of this money to bolster our balance due to on-going operations. Of course it will reduce correspondingly the amount available for the build.

To provide a perspective we shall be closed for 6 months starting from early January 2022.

We shall not therefore be generating any revenue but we will be incurring costs. Some of the main items over that 6 month period will be

Buildings Insurance £923, Gas Costs £540, Water £33, Sundry expenses £100, ABC Fire protection £67 and PRS Licence renewal £83. Total of £1746

This will reduce our balance on ongoing operations to £2089.78

It is a judgement on whether we consider this an adequate reserve.

J Currie

Treasurer

Current Month

Enter YTD = 1,Current Month = 2,for consolidation of P&L Enter YTD = 1,Current Month = 2,for consolidation of P&L Enter YTD = 1,Current Month = 2,for consolidation of P&L
t
and Balance Sheet data beforeprintingthe Actual vs Budget Figures.
Current Month = Month of October 2021
Year to Date = 12 months Nov - Oct
Balance date = 31st October 2021
Inc & Expfrom 01/10/2021
Inc & Expupto 31/10/2021
Financialyear start 01/11/2020
Financialyear end 31/10/2021
Nov Dec Jan Feb Mar Apr May Jun
Consolidation YTD = 1,Current month = 2 1 1 1 1 1 1 1 1
Instructions foryear end
Copythe currentyear's spreadsheet to nextyear's spreadsheet - MeadowValeAccounts20xx-yy.xslx.
Usingnextyear's spreadsheet:
1. Update the bank openingbalance in cell E167 in the Current Account Income tab to the closingbalance for theprevious
2. In the Restricted Funds tab enter the total income and expenses for theyear of the Restricted Funds. The data is in row
3. Enter the uncleared items of income and expense at thepreviousyear end into cells G177 to I185 of the Income tab of
4. Select all cells containingdates in Col A of the Income and Expenditure tabs. Press the Delete key. The emptycells will
5. One column at a time,delete all the numbers in cols C to R of the Income tab.
6. One column at a time,delete all the numbers in cols C toQof the Expenditure tab.
7. Nextyear's Income and Expenditure tabs will now be totallyemptysave for cells E167 to E178 of the Income tab.
8. You can enter new income and expense categories in row 6 of the Income and Expense tabs to suit the new fnancialye
These will be the titles of the rows in the Accounts Inc & ExpSummary.
9. Nextyear's spreadsheet is readyto use.

Page 1

Current Month

Year 2020 2020 2021 2021 2021 2021 2021 2021
No of months 1 2 3 4 5 6 7 8
Last day 30th 31st 31st 28th 31st 30th 31st 30th
Month name November December January February March April May June
Month number 11 12 1 2 3 4 5 6
Last dayof month dd/mm/yyyy 30/11/2020 31/12/2020 31/01/2021 28/02/2021 31/03/2021 30/04/2021 31/05/2021 30/06/2021
First dayof month dd/mm/yyyy 01/11/2020 01/12/2020 01/01/2021 01/02/2021 01/03/2021 01/04/2021 01/05/2021 01/06/2021
Sheet isprotected with a blankpassword

Page 2

Current Month

Jul Aug Sep Oct
1 1 1 2
year.
w 158 of the Income and Expenses tabs of thepreviousyear.
the nextyear.
fll withpink.
ar.

Page 3

Current Month

2021 2021 2021 2021
9 10 11 12
31st 31st 30th 31st
July August September October
7 8 9 10
31/07/2021 31/08/2021 30/09/2021 31/10/2021
01/07/2021 01/08/2021 01/09/2021 01/10/2021

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Meadow Vale Cash Book Income
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Meadow Vale Community Association 2020-2021 Cu rent accou nt 645
Charity No 291937
Current Account Sort code 40-14-15 Account 9645
Receipts Spare col Spare col Spare col
Date
dd/mm/yyyy		 Cleared
Month		 Receipt Ref Source Amount Hall hire -
regular groups		 Hall hire -
parties and
similar		 Hall hire -
Bristol City
Council		 Other income Other
unrestricted
grants		 Bristol City
Council CIL
grant		 Rotary Club
Grant		 Restricted.
John James
frst stage		 Restricted.
Quartet
Express		 Total
24/11/2020 1 RotaryClub Grant 1,500.00 1,500.00 1,500.00
30/11/2020 1 Czech&Slovak 67.50 67.50 67.50
30/11/2020 1 Czech&Slovak 67.50 67.50 67.50
29/12/2020 2 Czech&Slovak 60.00 60.00 60.00
06/02/2021 4 Czech&Slovak 75.00 75.00 75.00
17/03/2021 5 Grant Watson - RotaryGFM 500.00 500.00 500.00
23/03/2021 5 JillJohnston - RotaryGFM 250.00 250.00 250.00
26/05/2021 7 Children's Scapstore 30.00 30.00 30.00
28/05/2021 7 PayPal Donation to building 938.96 938.96 938.96
02/06/2021 8 Bristol CC- Election Fee 150.00 150.00 150.00
05/06/2021 8 Czech Slovak Group- May21 70.00 70.00 70.00
02/07/2021 9 Czech & Slovak -June21 110.00 110.00 110.00
14/07/2021 9 Falun Gong-End MaytoMidJul 160.00 160.00 160.00
14/07/2021 9 Zumba3/10/17/24Jun 1/8/15JL 71.00 71.00 71.00
14/07/2021 9 Miscellaneous 1.00 1.00 1.00
02/08/2021 10 PayPal Donation to building 90.35 90.35 90.35
02/08/2021 10 Czech & Slovak -July21 70.00 70.00 70.00
30/08/2021 10 Czech & Slovak - Aug21 90.00 90.00 90.00
31/08/2021 10 Falun Gong-EndJul 9Aug 60.00 60.00 60.00
31/08/2021 10 Zumba 26/7,3/8,9/8 30.00 30.00 30.00
31/08/2021 10 Games Club 10.00 10.00 10.00
31/08/2021 10 Party7thJul 40.00 40.00 40.00
09/09/2021 11 N Pollicott 91.00 91.00 91.00
01/10/2021 12 East Bristol Schools- summer 140.00 140.00 140.00
01/10/2021 12 Falun Gong-16,23 A 13,20,27 S 75.00 75.00 75.00
01/10/2021 12 Games Club 20.00 20.00 20.00
13/10/2021 12 Czech/Slovak - Sept 21 110.00 110.00 110.00
29/10/2021 12 Falun Gong-4th,11th,18th,25th 60.00 60.00 60.00
29/10/2021 12 Party-Pioti Skord 90.00 90.00 90.00
29/10/2021 12 Games - 2 sessions 20.00 20.00 20.00
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Meadow Vale Cash Book Income
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Meadow Vale Community Association 2020-2021 Cu rent accou nt 645
Charity No 291937
Current Account Sort code 40-14-15 Account 9645
Receipts Spare col Spare col Spare col
Date
dd/mm/yyyy		 Cleared
Month		 Receipt Ref Source Amount Hall hire -
regular groups		 Hall hire -
parties and
similar		 Hall hire -
Bristol City
Council		 Other income Other
unrestricted
grants		 Bristol City
Council CIL
grant		 Rotary Club
Grant		 Restricted.
John James
frst stage		 Restricted.
Quartet
Express		 Total
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Meadow Vale Cash Book Income
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Meadow Vale Community Associa tion 2020-2021 Cu rent accou nt 645
Charity No 291937
Current Account Sort code 40-14-15 Account 9645
Receipts Spare col Spare col Spare col
Date
dd/mm/yyyy		 Cleared
Month		 Receipt Ref
Source		 Amount Hall hire -
regular groups		 Hall hire -
parties and
similar		 Hall hire -
Bristol City
Council		 Other income Other
unrestricted
grants		 Bristol City
Council CIL
grant		 Rotary Club
Grant		 Restricted.
John James
frst stage		 Restricted.
Quartet
Express		 Total
-
-
-
-
-
-
-
Total receipts 5,047.31 1,768.00 - - - 1,029.31 - 2,250.00 - - - - - 5,047.31
**Uncleared receipts = ** -
Of which:
12 months Nov - Oct 5,047.31 1,768.00 - - - 1,029.31 - 2,250.00 - - - - - 5,047.31
Month of October 2021 515.00 515.00 - - - - - - - - - - - 515.00
Cash Bookposition
Opbal 1st November 25,207.23
Receipts 5,047.31
Payments 25,143.22
Cl Balance 5,111.32
Uncleared receipts -
Unclearedpayments -
Uncleared items reprioryear Uncleared items reprioryear
Uncleared receipts - Uncleared Amount £.p Put "x" in col
Unclearedpayments - Name **Receipt ** Payment when cleared
Bank statement 5,111.32

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Meadow Vale Cash Book Expenditure
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Meadow Vale Community Association 2020-2021 Curren **t account ** 645
Charity No 291937 0
Current Account Sort code 40-14-15 Account 9645
Expenditure Spare col Spare col
Date Cleared
Month		 Payt Ref Payee Amount Cost of putting
on events
Site and
Establishment
costs		 Household
and Garden		 Repairs and
Maintenance by
builders		 Professional
Fees and
similar		 Bristol City
Council CIL
grant		 Restricted.
John James frst
stage.
Restricted.
Quartet
Express.		 Enovert Total
02/11/2020 1 Water2Business 9.00 9.00 9.00
04/11/2020 1 BT GroupPLC 38.39 38.39 38.39
09/11/2020 1 PPl PRS Ltd 83.70 83.70 83.70
09/11/2020 1 Askew Cavanna Stages 1-3 1,545.00 1,545.00 1,545.00
Balance Payment -
09/11/2020 1 Rise Ltd - 20037 1,440.00 1,440.00 1,440.00
09/11/2020 1 Watt Design - A20AQ 1,194.00 1,194.00 1,194.00
16/11/2020 1 British Gas- 1stpayment 25.00 25.00 25.00
17/11/2020 1 British Gas- Close Account - 262.88 262.88 262.88
balance topay -
01/12/2020 2 Water2Business 5.50 5.50 5.50
07/12/2020 2 BT GroupPLC 38.39 38.39 38.39
15/12/2020 2 British Gas 25.00 25.00 25.00
04/01/2021 3 BT GroupPLC 38.39 38.39 38.39
04/01/2021 3 Water2Business 5.50 5.50 5.50
15/01/2021 3 British Gas 25.00 25.00 25.00
29/01/2021 3 Park Insurance -BuildingIns 923.79 923.79 923.79
01/02/2021 4 Water2Business 5.50 5.50 5.50
04/02/2021 4 BT GroupPLC 38.39 38.39 38.39
15/02/2021 4 British Gas 25.00 25.00 25.00
01/03/2021 5 Water2Business 5.50 5.50 5.50
08/03/2021 5 BT GroupPLC 38.39 38.39 38.39
15/03/2021 5 British Gas 25.00 25.00 25.00
15/03/2021 5 Bristol CityCouncil 26.44 26.44 26.44
-
06/04/2021 6 BT GroupPLC 38.39 38.39 38.39
15/04/2021 6 British Gas 25.00 25.00 25.00
19/04/2021 6 Askew Cavanna inv1250-03 2,280.00 2,280.00 2,280.00
19/04/2021 6 RiseLtd ref 20037 1,440.00 1,440.00 1,440.00
01/04/2021 6 Water2Business 5.50 5.50 5.50
-
04/05/2021 7 Water2Business 5.50 5.50 5.50
04/05/2021 7 Enovert - 50% cont toget 50K 5,000.00 5,000.00 5,000.00
05/05/2021 7 BT Group 38.39 38.39 38.39
12/05/2021 7 Bristol CityC 21/51819/FP 310.00 310.00 310.00
13/05/2021 7 Rise EngineeringInv-1682 1,800.00 1,800.00 1,800.00
13/05/2021 7 Rise EngineeringInv- 1708 348.00 348.00 348.00
17/05/2021 7 British Gas 25.00 25.00 25.00
24/05/2021 7 Watt Design Stage 4 1st 50% 1,197.00 1,197.00 1,197.00
24/05/2021 7 Portal Plan-plan application 144.00 144.00 144.00
-
01/06/2021 8 Water2Business 5.50 5.50 5.50
04/06/2021 8 BTGroup 38.39 38.39 38.39
11/06/2021 8 Askew Cavanna Stage 4 a 2,784.00 2,784.00 2,784.00
11/06/2021 8 Core HeatingInv 13006 Gas B 507.20 507.20 507.20
14/06/2021 8 Rise Ltd Inv-1715 Wessex 325.00 325.00 325.00
14/06/2021 8 ABC Fire Protection-Inv66134 67.54 67.54 67.54
15/06/2021 8 British Gas 25.00 25.00 25.00
-
01/07/2021 9 Water2Business 5.50 5.50 5.50
05/07/2021 9 BT Group 38.39 38.39 38.39
09/07/2021 9 S M Wilkins - Electrical Test 270.00 270.00 270.00
12/07/2021 9 Watt Design Studio 1,197.00 1,197.00 1,197.00
14/07/2021 9 Fiona Russell - Miscellaneous 55.75 55.75 55.75
15/07/2021 9 British Gas 25.00 25.00 25.00
27/07/2021 9 Askew Cavanna Stage 4B 540.00 540.00 540.00
-
02/08/2021 10 Water2Business 5.50 5.50 5.50
04/08/2021 10 BTGroup 38.39 38.39 38.39
16/08/2021 10 British Gas 25.00 25.00 25.00
-
01/09/2021 11 Water2Business 5.50 5.50 5.50
06/09/2021 11 BT Group 49.98 49.98 49.98
-
01/10/2021 12 Fiona Expenses Sept 54.20 54.20 54.20
01/10/2021 12 Fiona -toilet rolls 13.98 13.98 13.98
05/10/2021 12 BT Group 54.00 54.00 54.00
12/10/2021 12 Rise Ltd 216.00 216.00 216.00
12/10/2021 12 Computer - for ofce- Fuller 209.99 209.99 209.99
15/10/2021 12 BG Evolve 25.00 25.00 25.00
25/10/2021 12 BT Group- ClosingPayment 59.40 59.40 59.40

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Meadow Vale Cash Book Expenditure
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Meadow Vale Community Association 2020-2021 Curren **t account ** 645
Charity No 291937 0
Current Account Sort code 40-14-15 Account 9645
Expenditure Spare col Spare col
Date Cleared
Month		 Payt Ref Payee Amount Cost of putting
on events
Site and
Establishment
costs		 Household
and Garden		 Repairs and
Maintenance by
builders		 Professional
Fees and
similar		 Bristol City
Council CIL
grant		 Restricted.
John James frst
stage.
Restricted.
Quartet
Express.		 Enovert Total
28/10/2021 12 FI Russell Expenses - 15.97 15.97 15.97
01/10/2021 12 Water2Business 5.50 5.50 5.50
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Meadow Vale Cash Book Expenditure
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Meadow Vale Community Association 2020-2021 Curren **t account ** 645
Charity No 291937 0
Current Account Sort code 40-14-15 Account 9645
Expenditure Spare col Spare col
Date Cleared
Month		 Payt Ref Payee Amount Cost of putting
on events
Site and
Establishment
costs		 Household
and Garden		 Repairs and
Maintenance by
builders		 Professional
Fees and
similar		 Bristol City
Council CIL
grant		 Restricted.
John James frst
stage.
Restricted.
Quartet
Express.		 Enovert Total
-
-
-
-
-
-
-
-
-
Totalpayments 25,143.22 - 2,396.03 209.99 777.20 - - - 2,883.00 13,877.00 5,000.00 - 25,143.22
**Unclearedpayments = ** -
Of which:
12 months Nov - Oct 25,143.22 - 2,396.03 209.99 777.20 - - - 2,883.00 13,877.00 5,000.00 - 25,143.22
Month of October 2021 654.04 - 228.05 209.99 - - - - - 216.00 - - 654.04

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Meadow Vale Community Association Charity number 291937 Statement of Financial Position

Income and Expenditure Account
Amounts in £.p
Income
515.00
Hall hire - regular groups
-
Hall hire - parties and similar
-
Hall hire - Bristol City Council
-
Other income
-
Other unrestricted grants
-
Bristol City Council CIL grant
-
Rotary Club Grant
-
Restricted. John James frst stage
-
Restricted. Quartet Express
-
0
-
0
-
0
-
Deposit account interest
515.00
Total income
Expenditure
-
Cost of putting on events
228.05
Site and Establishment costs
209.99
Household and Garden
-
Repairs and Maintenance by builders
-
Professional Fees and similar
-
0
-
Bristol City Council CIL grant
-
Restricted. John James frst stage.
216.00
Restricted. Quartet Express.
-
Enovert
-
0
654.04
Total expenditure
(139.04)
Surplus/(Defcit) for period
Month of October
2021		 12 months Nov - Oct
Amounts in £.p
1,768.00
-
-
-
1,029.31
-
2,250.00
-
-
-
-
-
-
5,047.31
-
2,396.03
209.99
777.20
-
-
-
2,883.00
13,877.00
5,000.00
-
25,143.22
(20,095.91)

Site and Establishment costs are the fixed costs of "putting the key in the door", including insurance, gas, electricity, water, sewerage, phone and internet, audit, etc.

Balance Sheet
Reserves Opening Balance 1st November
Surplus / (Defcit) for period
Reserves Closing Balance
Represented by:
HSBC Current account
Total		 31st October 2021
25,207.23
(20,095.91)
5,111.32
5,111.32
5,111.32

document6149378042234176082.xlsx Accounts Inc & Exp Summary

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Meadow Vale Restricted Funds

Restricted Funds John James frst
stage		 Quartet Express
Grant		 BCC CIL grant
 Etc, etc.
2019-20
OpBalance 1st November £0.00 £0.00 £0.00 £0.00 £0.00
Income inyear £10,000.00 £5,000.00 £9,800.00
Expenditure inyear £5,044.00 £0.00 £0.00
Cl Balance 31st October £4,956.00 £5,000.00 £9,800.00 £0.00 £0.00
2020-21
OpBalance 1st November £4,956.00 £5,000.00 £9,800.00 £0.00 £0.00
Income inyear
Expenditure inyear
Cl Balance 31st October £4,956.00 £5,000.00 £9,800.00 £0.00 £0.00

document6149378042234176082.xlsx Restricted Funds

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Meadow Vale Restricted Funds

Restricted Funds
2019-20
OpBalance 1st November £0.00 £0.00 £0.00 £0.00 £0.00
Income inyear
Expenditure inyear
Cl Balance 31st October £0.00 £0.00 £0.00 £0.00 £0.00
2020-21
OpBalance 1st November £0.00 £0.00 £0.00 £0.00 £0.00
Income inyear
Expenditure inyear
Cl Balance 31st October £0.00 £0.00 £0.00 £0.00 £0.00

document6149378042234176082.xlsx Restricted Funds

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Meadow Vale Restricted Funds

Restricted Funds
2019-20
OpBalance 1st November £0.00 £0.00 £0.00 £0.00
Income inyear
Expenditure inyear
Cl Balance 31st October £0.00 £0.00 £0.00 £0.00
2020-21
OpBalance 1st November £0.00 £0.00 £0.00 £0.00
Income inyear
Expenditure inyear
Cl Balance 31st October £0.00 £0.00 £0.00 £0.00

document6149378042234176082.xlsx Restricted Funds

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Bristol ESU Cash Book Deposit Account *384

Meadow Vale Community Association 2020-2021 Meadow Vale Community Association 2020-2021 Meadow Vale Community Association 2020-2021 Meadow Vale Community Association 2020-2021
Charity No 291937 0
Reserve Account Sort code xx-xx-xx Account *123 Out In Interest Balance
Openingbalance 1st November 2020 -
30/11/2018 interest -
31/12/2019 interest -
31/01/2019 interest -
28/02/2019 interest -
29/03/2019 interest -
-
-
-
-
-
-
-
-
-
-
-
Totals - - - -
Net transfers -
Of which:
12 months Nov - Oct -
Month of October 2021 -
Sheet isprotected with a blankpassword.