## **Trustees’ Annual Report for the period** **From 1 Apr 2020 Period start date To 31 Mar 2021 Period end date** ## **Charity name: Aldbourne Youth Council** ## **Charity registration number: 1169711** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17
purposes of the charity To advance in life and help young
as set out in its people in Aldbourne, Parish and
governing document surrounding villages through:
1. The Provision of recreational and
leisure time activities provided in the
interests of social welfare designed to
improve their conditions of life.
2. Providing support and activities
that develop their skills, capacities
and capabilities to enable them to
participate in society as independent
mature and responsible individuals.
Summary of the main Para 1.17 and
1.19
activities in relation to The main activities undertaken for the
those purposes for the public benefit are as follows:
public benefit, in
particular, the activities,  After-school café 4.00 – 6.00
projects or services
term-time weekdays.
identified in the
accounts.  Youth Club 6.00 – 8.00 Friday
evenings.
 Youth drop-in 10.00 am – 3.00
pm Saturdays.
• In the school holidays the Junction is
generally open on weekdays in the
afternoon to 6pm, in addition to some
scheduled activities.
• Older members of the community
are welcome to use the Junction for
socialising, especially weekdays 10.00
am – 3.00 pm.
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In the Junction the young people have
the following activities and facilities:
 Youth worker oversight and
support.
 Space and furnishings for
socialising or doing homework.
 Pool, table tennis and board
games.
 Four computers with internet
access and a networked
printer, for recreation or
homework.
 Help with homework.
 Kitchen facilities for cookery
practice.
 Training opportunities, such as
Food Hygiene or Media Skills.
Additional activities:
 During major school holidays
there are day trips organised
for the young people, including
outward bound courses.
 Whole community activities:
Family Fun Day, Easter Egg
Hunt, and ‘Who Dunnit’ Trail.
 Young people are encouraged
to engage with the wider
community including
participants in the young
leaders award through Youth
Action Wiltshire, in the National
Citizens Service and a
representative on the Local
Youth Network Committee of
Marlborough Area Board.
Statement confirming Para 1.18 Trustees keep in mind the Charity
whether the trustees Commission’s guidance on public
have had regard to the benefit when planning our activities.
guidance issued by the As a matter of course, reference is
Charity Commission on made to our agreed objectives to aid
public benefit decision-making.
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
 Successful running of the
associated charity shop by volunteers
and young people teaching them
Summary of the main skills in social interaction and maths
Para 1.20
achievements of the  Stalls at Aldbourne ‘Market on the
charity, identifying the Green’ – young people making sweets
difference the charity’s and fudge for sale using cooking,
work has made to the mathematical and communication
circumstances of its skills.
beneficiaries and any  Participation in the local village
wider benefits to society produce and craft show – young
as a whole. people growing the produce and
baking cakes etc
 Stalls at the pre-Christmas open
night at the local Forge – young
people running a raffle and selling
produce – maths and communication
skills
 Easter Egg Hunt - planning and
running the event and designing the
marketing
 ‘Who Dunnit’ Trail - planning and
running the event and designing the
marketing
 Attracting external candle and
chocolate stalls to the Junction on a
sales commission basis.
 Adoption as the main charity
recipient for a local curry club. Taking
on responsibility for organising it in
future
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|
Several young people trained in| |---| |health and safety.| |
Several young people trained in| |food hygiene.| |
Preparation and serving of a| |Christmas meal by the young people| |to the charity shop volunteers.| |
Shoe boxes put together and| |donated by the young people to the| |Helping Victims of| |
Domestic Violence Christmas| |appeal.| |
Radio story writing and recording| |workshops from a BBC employee.| |
Providing work experience| |placements for local school.| |
Supporting the local schools £5| |challenge activity by providing a| |venue and support.| |
Supporting of young people to| |enter a national writing competition.| |
Canvas painting workshop.| |
Employment of fve young people| |in youth cafe worker capacity, giving| |them their frst experience of| |recruitment, interview and work.| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 £67,710
financial position at the
end of the period
Statement explaining Para 1.22 The trustees consider it vital to
the policy for holding hold c.12months of normal, non-
reserves stating why pandemic operating costs in
they are held reserve. In addition, of the end-
of-year balances, £22,337
constitutes committed funds
associated with restricted grants
which must be spent on specific
projects.
Amount of reserves held Para 1.22 £45,373
Reasons for holding zero Para 1.22
reserves
Details of fund Para 1.24
materially in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
Charity Shop income
Rent from adjoining cottage
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Coronavirus – preventing
attendance, but also our
A description of the Para 1.46 volunteers staffing the charity
principal risks facing the shop
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election by existing members
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Aldbourne Youth Council
Other name the charity AYC
uses
Registered charity 1169711
number
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Charity’s principal 16 The Square
address Aldbourne
Marlborough
SN8 2DU
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Matt Lambert Chair
2 Ian Martin Treasurer
3 Linda Maslin Secretary
4 Julie Smith
5 Dr Sarah Bates
6 Valerie Hood
7 Peter Hogan
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Matthew Gordon Lambert **Position (eg** Chair **Secretary, Chair, etc)** **Date** 9 Dec 21 ## Aldbourne Youth Council Sources and Applications of Funds ## 1 April 2020 - 31 March 2021 |Sources of Funds
Opening Balances
Reserve Account
Current Account
Cash foats
Unbanked takings
Income
Charity Shop (inc C&G)
Tuck Shop
Room Hire
Events
Hales Cottage
Donations
Grants & Gift Aid
Bank Int.|Applications of Funds
**2020-21**
2019-2020
Expenditure
**###**
24,942.24
Payroll
**9,198.23**
7,101.54
Community Junction o/heads
**75.00**
75.00
Youth Club costs
**90.08**
**###**
726.50 32,845.28
Retail stock & expenses
Fund Raising costs
**4,817.75**
13,019.97
Hales Cottage
**294.45**
2,582.01
Closing Balances
**0.00**
556.25
Reserve Account
**1,572.68**
1,365.61
Current Account
**7,693.81**
7,669.81
Cash foats
**6,427.41**
10,810.48
Unbanked takings
**###**
25,368.95
**157.92**
**###**
111.44 61,484.52
**###**
94,329.80|**2020-2021**
2019-2020
**###**Note 1
23,852.29
**5,814.34**
7,809.76
**495.28**
4,198.67
**494.12**
1,826.40
**210.92**
1,466.68
**554.67**
**###**
759.01 39,912.81
**###**Note 2
45,053.68Note 3
**###**
9,198.23
**75.00**
75.00
**33.82**
**###**
90.08 54,416.99|**2020-2021**
2019-2020
**###**Note 1
23,852.29
**5,814.34**
7,809.76
**495.28**
4,198.67
**494.12**
1,826.40
**210.92**
1,466.68
**554.67**
**###**
759.01 39,912.81
**###**Note 2
45,053.68Note 3
**###**
9,198.23
**75.00**
75.00
**33.82**
**###**
90.08 54,416.99| |---|---|---|---| ||||**###**
94,329.80| Note 1 Net of £10,651.44 CJRS grants from HMRC Note 2 Includes £16,737 of unexpended 'restricted' grants/awards received in 2019-20 which should have been spent in 2020-21 on pre-ordained projects. Estimates for implementation of these projects total £22,337. Of that sum about £5,000 would have defrayed normal expenses, with the balance of £17,337 to be met from the Reserve Account. Note 3 Includes £22,065 of 'restricted' grants/awards received in 2019-20 which should have been spent in 2020-21 on pre-ordained projects. Estimates for implementation of these projects total £27,665. Of that sum about £10,000 would have defrayed normal expenses, with the balance of £17,665 to be met from the Reserve Account. document5370569630181175455.xlsx ALDBOURNE YOUTH COUNCIL ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 ALDBOURNE YOLrrH COUNCIL usr OF TRusfEES Mr M G Lambert- Chair 6 West Street Aldbourne Marlborough SN8 2BS Mr l M Martin- Treasurer Faneuil House Aldbourne Marlborough SN8 2DE Mr P D Hogan Southdown 18 The Butts Aldboume Marlborough SN8 2DB Mrs L Maslin 3 Cook Road Aldbourne Marlborough SN8 2EG Mrs J Smith 8 Alma Road Aldboume Marlborough SN8 2EF Mrs V F Hood 11 The Square Aldbourne Marlborou8h 5N8 2DU Dr Sarah Bates Harefield House Crowood Lane Ramsbury SN8 2PT INDEpENDE￿r EXAMINER'S REPORTTO THE TRUSTEES OF ALDBOURNE YOUTH COUNCIL ANNUALACCOUNTS FOR THE YEAR ENDED 31" MARCH 2021 I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 2 to 3. Responsibilities and basls of report As the Charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Artl. The report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dirertions given bythe Charity Commission under section 14515)Ibl of the Act. Independent examinee5 5tstement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as requlred by section 130 of the Act: or 2. the accounts do not accord with those records . I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. T A Limond AFA, AThIFellowl Dated 14June 2021 21 Manton Hollow Marlborough Wiltshire SN8 IRR ALDB RN IJTH COUNaL INCOME & EXPENDrruRE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 21Y21 2021 2020 INCOME Charity shop Tuck shop Room hire Evenis Hales Cottage Donations Grants and Gift Aid Bank interest Covid19-Job Retention Scheme 4.818 295 13,020 2,582 556 1,365 7,670 10.811 25,369 iii 1.573 7.694 6.427 11,913 158 10.651 43.529 61,484 43,529 61.484 SS EXPENDITURE: Payroll Communityjunttion overheads Youth Club costs Retail stock & expenses Fund raising costs Hales Cottage costs 22,666 Note I 5.814 495 494 211 555 23.852 7.810 4,198 1.827 1.467 759 30.235 39.913 Surplus for the year 13,294 21,571 Page 2 LDB RNE YOUTH COUNCIL BALANCE AT Isr MARCH 2021 202 Bank balances: Co-op Bank- ReseNe account - Current accouni Cash Account and floats 50.212 Note 2 17.389 109 45,053 Noie 3 9.198 165 67,710 54,416 Representsd by: Capital brought forward Surplus for the year 54,416 13.294 32,845 21.571 67,710 54.416 Restrf¢ted Funds Balance brought forward Addition/(deductions) in the year 22,065 15,3281 22,065 Amount to carry forward 16,737 22,065 Notes to the Acc￿nts I Payroll figures are before income received from HMRC Job Retention scheme since this Government support is required to be shown seperately 2 Restricted grants/awards £16,737 received in 2019120 not spent in 2020121 on prfrordained projects. Total cost estimated to be £22,337 of which £17.337 to come from Reserve Account and £5.c￿ from normal expenses. 3 Restricted grantslawards £22.065 re￿iVed in 2019120 not spent in 2020121 on pre-ordained projects. Total cost estimated to be E27.665 of which £17,665 to come from Reserve Account and about £IO.(KKJ from nomial expenses. Pa8e 3