OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

REGISTERED COMPANY NUMBER: 08928970 (England and Wales) REGISTERED CHARITY NUMBER: 1169679

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

MELTHAM CARLILE LIMITED

Sheards Chartered Accountants Vernon House 40 New North Road Huddersfield West Yorkshire HD1 5LS

MELTHAM CARLILE LIMITED

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 March 2023

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 15
Detailed Statement of Financial Activities 16

MELTHAM CARLILE LIMITED

REPORT OF THE TRUSTEES for the year ended 31 March 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

  1. The company converted to a charity in October 2016 and changed its name to Meltham Carlile Ltd. from Meltham Carlile CIC which was first incorporated on 7th March 2014. Its objectives remain the same, as stated in the Articles, are to carry out activities which benefit the community in particular (without limitation) to acquire land, own, lease, let, manage, charge, dispose of, transfer and otherwise deal in real property (both leasehold and freehold); and repair, renovate, clean and rehabilitate existing buildings within the community and make them accessible to the members of the community and/or allow the use of them for the benefit of the members of the community.

  2. The company is ‘not for profit’. The company is not established or conducted for private gain: any surplus or assets are used principally for the benefit of the community.

  3. There were three director/trustees at the company’s founding, Richard Noon, Charles Greaves and Paul White. This number has grown as additional director/trustees have joined, increasing the connections to the wider community and strengthening the expertise and skills of the Board. It was also decided to invite two directors selected by and from Meltham Town Council, in order to ensure close working relationships between the two organisations. These are currently Cllr Jean Wrathall and Cllr Kate Buchanan. The Meltham Carlile Community Support Group also has strong representation on the Board.

  4. The principal activity of the company/charity has been to acquire The Carlile Institute in Meltham, a ‘community asset transfer’, from Kirklees Metropolitan Council (this was completed in 2014), and to renovate, repair and remodel The Carlile Institute so that it may function as a multi-purpose community building. In order to undertake this capital has been raised with grants from Kirklees Council, Meltham Town Council, The Valleys Area Committee, Crossroads (a Meltham based community charity) and more latterly from Power to Change (part of the Big Lottery). There have been other funds from donations and sponsorship and income generated from use of the space within the building.

  5. We took possession of the building in July 2014 and have since created contemporary spaces for a new Post Office, Library, Town Council offices, dance studio, a small business centre and three community rooms which offer flexible spaces, including events and performance space in the Jubilee Room.

ACHIEVEMENT AND PERFORMANCE

Our objectives for the year

  1. This has been our first full year with no restrictions or impact from the covid pandemic and the building has continued to be full of activity, almost to our maximum capacity, which has been very pleasing.

  2. Our other year to year objectives remained, to manage the rooms and space in The Carlile Institute for the benefit of the Meltham community.

  3. To raise sufficient funds to pay for the building’s running costs.

  4. To raise additional capital funding in order to pay for continued repair and future renovations works to the Institute.

  5. To employ both volunteers and contractors to clean, maintain as well as prepare and open rooms for community uses.

  6. To continue to provide a home for the relocated Town Library, Post Office and Meltham Town Council in the building.

  7. To support both new and existing community activities and groups with quality space as well as enable them to develop and improve.

Page 1

MELTHAM CARLILE LIMITED

REPORT OF THE TRUSTEES for the year ended 31 March 2023

ACHIEVEMENT AND PERFORMANCE

Our objectives and achievements during the year

  1. This year has been very much about a return to some form of normality from the challenges of the covid pandemic and the lockdowns. Despite the pandemic the previous year had been very successful in terms of our ability to attract Government grants and to help in running Meltham's Mutual Aid group (MAG). In fact, much of the community 1. Financially we’ve not received any grants or external financial support this year. All our income has come from rents and fees/donations at the Institute, which confirms that our community business is self-sustainable without financial support from other agencies.

  2. It is our ninth year, and we are on top of the improvement works to the building. We have continued with relatively minor repairs that are inevitable with a building of this nature. This has given us the chance this year to look at possible extensions to the building. As a consequence we commissioned an Architect to look at a number of options to extend. We continue to ponder on what may work best.

  3. Meltham Town Council and the Town's Library are now back in full operation in the building and alongside the Post Office are a very important parts of our community offer.

  4. The community business/charity continues to perform very well. We have maintained our community network in Meltham and this helped us respond effectively to many of the needs of the local community. We continue to be indebted to the hard work and commitment of Richard Noon who has been tireless in his pursuit of our goals, but also with the exemplary support from both the Board members and other volunteers in our Community Support Group for which we are very grateful.

FINANCIAL REVIEW

Review of the year

  1. As stated earlier, our principal activity is to renovate and modernise The Carlile Institute, so that it functions as a multi-use community building. Since the beginning of the project we have received just short of £500,000 in capital grants from the sources listed in the introduction. We have spent more than this on works to renovate and remodel the building, with the balance coming from our trading activity (ie rents and donations)

  2. Our balance sheet now indicates that we have net assets of c£340,000, the main part of which is the building. Much of the building is used for community purposes which has a low commercial value and hence our current property valuation of £266,000 which is a lot less than the amount spent on the building works. Nevertheless, we now have a significantly improved and repaired building which is functioning to a high level and over £95,000 cash at bank and in hand.

  3. As was commented earlier our rents and fees returned to the full level of c£47,500. However, our overall costs have been lower this year, mainly due to nearly £5,000 less expended on repairs and renewals and despite higher gas and electric bills our expenditure is c £5,500 lower than the previous year resulting in the growth of our reserves by over £16,000.

  4. We still have some niggling issues with drainage and general repair. Inevitably with a building of this age there will be a need to keep investing in repairs and improvements in the future and also we want to explore the possibility of extending the building to provide some additional space.

  5. In conclusion the community business/charity is in good financial health with the asset of a transformed Carlile Institute, which is home to a myriad of community services and a range of rooms enabling wide and varied community activities and events. We now have very healthy reserves and the prospect of generating a continuous surplus in future years.

Page 2

MELTHAM CARLILE LIMITED

REPORT OF THE TRUSTEES for the year ended 31 March 2023

FUTURE PLANS

  1. We aim to build on our earlier successes and where possible increase our revenue from rents and fees from both the commercial and community activities, as well as increasing the amount and variety of community activities and events within the Institute.

  2. Any surplus in our earnings from revenue activities will support further improvements to the building. We now have significant reserves which will not only fund future repair works and renewals but fund possible extensions to the building.

  3. We will continue to ensure that The Carlile Institute is managed efficiently and effectively for the benefit of the Town’s residents.

  4. The Board will keep under review our governance model in order to ensure that it is fit for purpose and is effectively engaged with the community and is commensurate with our charitable status.

  5. We will continue to meet monthly and recruit further Directors/Trustees where this will strengthen our collective skills and expertise as well as improve our community network.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

We are a company limited by guarantee, with charitable status and have the same board structure that we envisaged from the start with a Board of nine Director/Trustees. This includes the original three founding members, two Board members selected by Meltham Town Council every four years, three members selected by The Meltham Carlile Support Group and the final member, selected by the chair, to provide particular skills that may be missing from the Board.

Decision making

The Board meets monthly with regular reports on finances, progress on refurbishment works, management of buildings, including health and safety issues, governance issues and updates from the Support Group on the community activities and events.

Wider network

The community business does not have any employees, relying instead on volunteers to manage the administration of the charity and the management of the building. Most of this work is undertaken by Richard Noon and Paul White under the guidance of the Board. We have contractors for cleaning and maintenance of the fire safety and security of the building. We also employ Sheards, Chartered Accountants, for advice and annual accounts; Ridley and Hall, Solicitors, for legal advice and lease documents; Bramleys, Chartered Surveyors, for advice on rentals and property valuations.

From the start we have had a wide network within our community and have encouraged community volunteers to support both the management of the project and the building, as well as in developing and running new community activities and events in the building. Much of this has been successfully achieved by the Meltham Carlile Support Group whose membership is open and inclusive and welcomes anyone committed to sustaining the future of The Carlile Institute. This group meets monthly, organises events and manages the letting of the community rooms ensuring the rooms are prepared for activities and events. The group also promote The Carlile Institute and its opportunities to the wider community.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

08928970 (England and Wales)

Registered Charity number

1169679

Page 3

MELTHAM CARLILE LIMITED

REPORT OF THE TRUSTEES for the year ended 31 March 2023

Registered office Carlile Institute 54 Huddersfield Road Meltham Holmfirth West Yorkshire HD9 4AE

Trustees

Ms K Buchanan C R Greaves Mrs A Jurczyszyn S Lamb R J Noon P G White Mrs J Wrathall Mrs P F O'Brien

Company Secretary

Independent Examiner Sheards Chartered Accountants Vernon House 40 New North Road Huddersfield West Yorkshire HD1 5LS

Approved by order of the board of trustees on 22 December 2023 and signed on its behalf by:

P G White - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MELTHAM CARLILE LIMITED

Independent examiner's report to the trustees of Meltham Carlile Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Kevin Winterburn

Sheards Chartered Accountants Vernon House 40 New North Road Huddersfield West Yorkshire HD1 5LS

22 December 2023

Page 5

MELTHAM CARLILE LIMITED

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
5,457
Charitable activities
Operational activities
42,610
Total
48,067
EXPENDITURE ON
Charitable activities
Operational activities
32,028
NET INCOME/(EXPENDITURE)
16,039
RECONCILIATION OF FUNDS
Total funds brought forward
91,553
TOTAL FUNDS CARRIED FORWARD
107,592		 Restricted
funds
£
-
-
-
5,487
(5,487)
238,617
233,130		 2023
Total
funds
£
5,457
42,610
48,067
37,515
10,552
330,170
340,722		 2022
Total
funds
£
6,012
81,425
87,437
42,888
44,549
285,621
330,170

The notes form part of these financial statements

Page 6

MELTHAM CARLILE LIMITED

BALANCE SHEET 31 March 2023

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
5
15,039
CURRENT ASSETS
Debtors
6
2,425
Cash at bank and in hand
95,024
97,449
CREDITORS
Amounts falling due within one year
7
(4,896)
NET CURRENT ASSETS
92,553
TOTAL ASSETS LESS CURRENT
LIABILITIES
107,592
NET ASSETS
107,592
FUNDS
8
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
233,130
-
-
-
-
-
233,130
233,130		 2023
Total
funds
£
248,169
2,425
95,024
97,449
(4,896)
92,553
340,722
340,722
107,592
233,130
340,722		 2022
Total
funds
£
252,589
2,470
78,646
81,116
(3,535)
77,581
330,170
330,170
91,553
238,617
330,170

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 7

MELTHAM CARLILE LIMITED

BALANCE SHEET - continued 31 March 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 22 December 2023 and were signed on its behalf by:

R J Noon - Trustee

J Wrathall - Trustee

P G White - Trustee

The notes form part of these financial statements

Page 8

MELTHAM CARLILE LIMITED

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.

The company was awarded charitable status on 14 October 2016. The financial statements have been prepared in accordance with the guidelines as set out above. This included the restatement of comparative figures to agree with the required formats. The property at Meltham Carlile, previously classified as an investment property, is now included within freehold property as it has a mixed use, being used both for the generation of revenue, and for the charity's own use.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property over the expected useful life of 50 years Fixtures and fittings 20% on cost Computer equipment 33% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Impairment

Fixed assets are subject to review for impairment when there is an indication of a reduction in their carrying value. Any impairment is recognised in the SOFA in the year in which it occurs.

continued...

Page 9

MELTHAM CARLILE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

2. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2023 2022
£ £
Depreciation - owned assets 6,677 7,411

3. TRUSTEES' REMUNERATION AND BENEFITS

Trustees' benefits for the year ended 31 March 2023 amounted to £Nil, the amount for the year ended 31 March 2022 was £Nil.

There was no trustees' remuneration for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
6,012
Charitable activities
Operational activities
81,425
Total
87,437
EXPENDITURE ON
Charitable activities
Operational activities
37,401
NET INCOME/(EXPENDITURE)
50,036
RECONCILIATION OF FUNDS
Total funds brought forward
41,517
TOTAL FUNDS CARRIED FORWARD
91,553		 Restricted
funds
£
-
-
-
5,487
(5,487)
244,104
238,617		 Total
funds
£
6,012
81,425
87,437
42,888
44,549
285,621
330,170

continued...

Page 10

MELTHAM CARLILE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

5. TANGIBLE FIXED ASSETS

COST
At 1 April 2022
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022		 Freehold
property
£
275,557
1,209
276,766
27,459
5,535
32,994
243,772
248,098		 Fixtures
and
fittings
£
25,336
1,048
26,384
21,106
1,056
22,162
4,222
4,230		 Computer
equipment
£
2,884
-
2,884
2,623
86
2,709
175
261		 Totals
£
303,777
2,257
306,034
51,188
6,677
57,865
248,169
252,589

The land and buildings were valued by Bramleys Estate Agents on 20th October 2017.

The historical cost of the land and buildings is £502,533 (2017 £498,184). The property is being depreciated over its estimated useful life of 50 years, starting 1 April 2017.

Kirklees Council holds a charge of £100,000 dated 3rd September 2014 over the land and buildings at Carlile Institute.

6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade debtors
Town council debtor
VAT		 2023
£
360
2,065
-
2,425		 2022
£
-
2,065
405
2,470

continued...

Page 11

MELTHAM CARLILE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Bonds held
VAT
Accrued expenses
8.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Kirklees Council
Meltham Town Council
Power to Change (Capital)
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Power to Change (Capital)
TOTAL FUNDS		 At 1.4.22
£
91,553
71,693
16,871
150,053
238,617
330,170
Incoming
resources
£
48,067
-
48,067		 2023
2022
£
£
1,723
763
489
-
2,684
2,772
4,896
3,535
Net
movement
At
in funds
31.3.23
£
£
16,039
107,592
-
71,693
-
16,871
(5,487)
144,566
(5,487)
233,130
10,552
340,722
Resources
Movement
expended
in funds
£
£
(32,028)
16,039
(5,487)
(5,487)
(37,515)
10,552

continued...

Page 12

MELTHAM CARLILE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

8. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1.4.21
£
Unrestricted funds
General fund
41,517
Restricted funds
Kirklees Council
71,693
Meltham Town Council
16,871
Power to Change (Capital)
155,540
244,104
TOTAL FUNDS
285,621
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
87,437
Restricted funds
Power to Change (Capital)
-
TOTAL FUNDS
87,437		 Net
movement
At
in funds
31.3.22
£
£
50,036
91,553
-
71,693
-
16,871
(5,487)
150,053
(5,487)
238,617
44,549
330,170
Resources
Movement
expended
in funds
£
£
(37,401)
50,036
(5,487)
(5,487)
(42,888)
44,549

continued...

Page 13

MELTHAM CARLILE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

8. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Kirklees Council
Meltham Town Council
Power to Change (Capital)
TOTAL FUNDS		 At 1.4.21
£
41,517
71,693
16,871
155,540
244,104
285,621		 Net
movement
in funds
£
66,075
-
-
(10,974)
(10,974)
55,101		 At
31.3.23
£
107,592
71,693
16,871
144,566
233,130
340,722

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 135,504 (69,429) 66,075
Restricted funds
Power to Change (Capital) - (10,974) (10,974)
TOTAL FUNDS 135,504 (80,403) 55,101

All restricted funds were of a capital nature, provided for the purpose of the initial acquisition and the subsequent development of the building at Meltham Carlile. Due to the revaluation of the property in these accounts the reduction in the value of the property has been allocated across the restricted funds.

continued...

Page 14

MELTHAM CARLILE LIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 March 2023

9. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

Page 15

MELTHAM CARLILE LIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2023

2023 2022
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 457 1,012
Meltham Town Council library 5,000 5,000
5,457 6,012
Charitable activities
Rental income 42,610 43,425
Grants - 38,000
42,610 81,425
Total incoming resources 48,067 87,437
EXPENDITURE
Charitable activities
Bad debts 250 -
Support costs
Management
Rates and water 3,761 4,515
Insurance 3,120 3,395
Light and heat 9,395 7,629
Telephone 462 403
Advertising 104 2,051
Sundries 2,604 819
Repairs and renewals 4,222 9,038
Household cleaning 3,878 4,057
Subscriptions 379 512
Entertaining - 70
Purchases 263 588
Depreciation of freehold property 5,535 5,511
Depreciation of fixtures and fittings 1,055 1,772
Depreciation of computer equipment 86 128
34,864 40,488
Finance
Bank charges 1 -
Governance costs
Accountancy fees 2,400 2,400
Total resources expended 37,515 42,888
Net income 10,552 44,549

This page does not form part of the statutory financial statements

Page 16