## **Tavistock Festival CIO**
**Charity No. 1169664**
**Trustees’ Report and Unaudited Accounts**
**31 July 2024**
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Contents**
|**Contents**||
|---|---|
||**Page**|
|Legal and administrative details|3|
|Trustee’s report|4 – 5|
|Statement of Trustee’s Responsibilities|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the accounts|8 – 11|
|Detailed Profit and Loss Account|12|
|Independent Examiner’s Report|13|
2
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Legal and Administrative Details**
The Tavistock Festival CIO is a registered charity (no. 1169664). It was established under its constitution adopted on 13 October 2016.
The principal address of the charity is 7 Carmel Gardens, Tavistock, PL19 8RG.
Main agents:
## **Independent examiner**
Thomas Bickle JP Blackmoor Limited 4 Woodville Avenue Princetown Devon PL20 6RL
## **Bankers**
Barclays Bank PLC
3
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Trustees’ Annual Report**
The Trustees present their report with the unaudited financial statements of the charity for the year ended 31 July 2024.
## **Trustees**
The following served during the year: Ms Rebecca Garland Mr Christopher Kirwin Mr Tim Randell Dr Sean Sweeney
The charity’s activities are governed by the constitution established on 13 October 2016 and is constituted as a Charitable Incorporated Organisation with voting members other than its charity trustees. Trustees are elected by the members and one third of the charity trustees shall retire from office at each annual general meeting.
## **Objectives and activities**
The objects of the CIO are to advance the education of the public in the arts, including, but not restricted to, music, singing, drama, mime, dance, painting, photography and sculpture and in matters of historical, scientific and general interest by the provision of festivals and similar events in the vicinity of Tavistock.
## **Review of progress and achievement**
Thanks to the devotion of an active Festival Committee the charity has enjoyed further growth. Positive relationships with sponsors and supporters continues and extensive advertising has generated good support for the varied programme. Attendance figures have increased and the variety in our programme has widened the age profile, particularly including the young.
Festival highlights included two evening symphony concerts and a range of successful lunchtime events. The children’s workshop was particularly well received. We ended the year with an even more positive balance.
Plans are well in hand for our 2025 Festival.
4
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Trustees’ Annual Report (continued)**
## **Reserves policy**
The Trustees' policy is that any surplus accrued from donations, sponsorship, Friends' events and membership and from the Festival is used to make more money available to promote the following year's Festival.
Approved by the trustees on 31 July 2025 and signed on their behalf by:
……………………………… ……………………………… _**Dr S Sweeney Mr T Randell**_ Chairman Trustee
## **Statement of Trustees’ Responsibilities**
## **Year ended 31 July 2024**
The trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs and of the surplus or deficit of the charity for that period. In preparing those financial statements, the trustees are required to:-
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets and liabilities of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
5
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Statement of Financial Activities (including Income & Expenditure Account)**
|**Notes**
**Income**
_Donations_
**3**
_Charitable activities_
**4**
Total
**Expenditure**
Charitable activities
**5**
**Net income/(deficit)**
**Reconciliation of funds**
Funds brought forward
**Total funds carried**
**forward**|**Unrestricted**
**Funds**
**31/07/2024**
**£**
500
6,467
6,967
6,002
6,002
965
1,448
2,413|**Restricted**
**Funds**
**31/07/2024**
**£**
0
0
0|**Total Funds**
**31/07/2024**
**£**
500
6,467
6,967
6,002
6,002
965
1,448
2,413|**Total Funds**
**31/07/2023**
**£**
217
3,797|
|---|---|---|---|---|
|||||4,014|
|||||3,260|
|||||3,260|
|||||754
694
1,448|
6
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Balance Sheet**
|**Notes**
**FIXED ASSETS**
Intangible Assets
Tangible Assets
**CURRENT ASSETS**
Stock
Debtors
**5**
Prepayments &
Accrued Income
Cash at bank and in
hand
**CREDITORS**
Amounts falling due
within one year
**6**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
Unrestricted funds:
General fund
Restricted funds:
None
**TOTAL FUNDS**|**Unrestricted**
**Funds**
**31/07/2024**
**£**
0
150
0
0
2,413
2,563
(150)
2,413
**2,413**
**2,413**
2,413
**2,413**|**Restricted**
**Funds**
**31/07/2024**
**£**
0
0
0
0
0
**0**
**0**
**0**|**Total Funds**
**31/07/2024**
**£**
-
-
0
150
0
0
2,413
2,563
(150)
2,413
**2,413**
**2,413**
2,413
**2,413**|**Total Funds**
**31/07/2023**
**£**
-
-|
|---|---|---|---|---|
|||||0
178
366
0
1,054|
|||||1,598
(150)|
|||||1,448|
|||||**1,448**|
|||||**1,448**|
|||||1,448
0|
|||||**1,448**|
Approved by the trustees on 31 July 2025 and signed on their behalf by:
……………………… _**Dr S Sweeney**_ Chairman
……………………… _**Mr T Randell**_ Trustee
7
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Notes to the Accounts**
## **1 Accounting policies**
The following principal accounting policies have been applied:
## _**Accounting convention**_
The financial statements have been prepared under the historic cost convention, with the exception of investments which are included at fair value.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
## _**Recognition of liabilities and expenditure**_
A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated.
Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end.
The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates.
## **Fixed assets and depreciation**
Assets acquired for the charity’s use are capitalised and included in the balance sheet at cost, or if donated, at the value at the date of acquisition.
Depreciation of fixed assets is calculated to write off their cost or valuation less any residual value over their estimated useful lives using the following rates:-
Buildings and improvements 10% straight line basis Fixtures, fittings and equipment 25% reducing balance basis
8
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Notes to the Accounts (continued)**
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Provisions**_
Provisions (i.e. liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
## _**Cash and bank balances**_
Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.
## **Incoming resources**
## _**Donations**_
All donations are recorded in the statement of financial activities in the year in which they are received. Assets donated to the charity are capitalised at the cost it is estimated the charity would have incurred if the asset were purchased.
## _**Interest receivable**_
Interest is included when received by the charity.
## _**Charitable activities**_
All other income from Charitable Activities is recorded in the statement of financial activities in the year in which they are received.
## **Resources expended**
## _**Costs of operating the charity**_
These are the direct costs of running the charity.
## **Fund accounting**
Funds held by the charity are either:
## _**Unrestricted general funds**_
These are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
9
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Notes to the accounts (continued)**
## _**Restricted funds**_
These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes.
## **2 Donations**
|Donations and fundraising
**activities income**
Events
Sponsorship
Merchandise Sales|**31/07/2024**
**£**
500
500
**31/07/2024**
**£**
5,467
1,000
0
6,467|**31/07/2023**
**£**
217
217
**31/07/2023**
**£**
2,126
1,671
0
3,797|
|---|---|---|
## **3 Charitable activities income**
## **4 Charitable activities expenses**
|Accountancy
Motor expenses
Telephone
Insurance
Light & Heat
Water rates
Sundry
Advertising
Repairs & Maintenance
Bank charges|**31/07/2024**
**£**
150
0
0
308
0
0
68
48
0
10
10|**31/07/2023**
**£**
150
0
0
297
0
0
24
132
0
2
2|
|---|---|---|
10
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Notes to the accounts (continued)**
## **5 Debtors**
|Trade debtors
Other debtors|**31/07/2024**
**£**
0
0
0|**31/07/2023**
**£**
366
0
366|
|---|---|---|
## **6 Creditors**
|Trade creditors
Accruals|**31/07/2024**
**£**
0
150
150|**31/07/2023**
**£**
0
150
150|
|---|---|---|
## **7 Independent Examination**
The appointed accountants fees in relation to the preparation of accounts and independent examination were £150 (2023 £150).
## **8 Staff Costs**
The Charity does not employ any staff.
## **9 Controlling Party**
The Charity is controlled by the trustees.
## **10 Related Parties**
There have been no related party transactions in the reporting that require disclosure.
11
## **Tavistock Festival CIO**
## **Year ended 31 July 2024**
## **Detailed Profit and Loss Account**
|**31/07/2024**
**£**
**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
500
**Charitable activities**
Events
5,467
Sponsorship
1,000
Merchandise Sales
0
Total incoming resources
6,967
**EXPENDITURE**
**Charitable activities**
Licences
269
Musicians & Artists
250
Venues
4,900
5,419
**Other expenditure & support costs**
Accountancy
150
Motor expenses
0
Telephone
0
Insurance
308
Light & Heat
0
Water rates
0
Sundry
68
Advertising
48
Repairs & Maintance
0
Bank charges
10
583
Total resources expended
6,002
**Net income**
**965**|**31/07/2023**
**£**
217
2126
1671
0|
|---|---|
||4,014
103
1391
1161|
||2,655|
||150
0
0
297
0
0
24
132
0
2|
||605|
||3,260
**754**|
12
## **Tavistock Festival CIO**
**Year ended 31 July 2024**
## _**Independent examiner's report on the accounts**_
_Section A Independent Examiner’s Report_
|**Report to the trustees**|**Report to the trustees**|Charity Name
Tavistock Festival CIO|||
|---|---|---|---|---|
||||||
|**On accounts for the year**
**ended**||31 July 2024|**Charity no**
**(if any)**|1169664|
||||||
|**Set out on pages**|**Set out on pages**||||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2024.
**Responsibilities and basis of** As the charity's trustees, you are responsible for the preparation of the accounts in **report** accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**||**Date:**|31/07/2025|
|---|---|---|---|
|||||
|**Name:**|Thomas Bickle MAAT|||
|||||
|**Relevant professional body**|Association of Accounting Technicians. Licence Number: 1008236|||
**Address:** 4 Woodville Avenue, Princetown, Devon, PL20 6RL
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