Tavistock Festival CIO
Charity No. 1169664
Trustees’ Report and Unaudited Accounts
31 July 2022
Tavistock Festival CIO
Year ended 31 July 2022
Contents
| Page | |
|---|---|
| Legal and administrative details | 3 |
| Trustees’ Report | 4/5 |
| Statement of Trustees’ Responsibilities | 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9-10 |
| Detailed Profit and Loss Account | 11 |
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Tavistock Festival CIO
Legal and Administrative Details
Year ended 31 July 2022
The Tavistock Festival CIO is a registered charity (no. 1169664). It was established under its constitution adopted on 13 October 2016.
The principal address of the charity is 7 Carmel Gardens, Tavistock, PL19 8RG.
Main agents:
Independent examiner
Helen Alcock Dennathorne Accountancy Services Dennathorne Down Road Tavistock PL19 9AG
Bankers
Barclays Bank PLC
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Tavistock Festival CIO
Trustees’ Annual Report
Year ended 31 July 2022
The Trustees present their report with the unaudited financial statements of the charity for the year ended 31 July 2022.
Trustees
The following served during the year: Mrs Helena Ancil – resigned 1 August 2021 Ms Rebecca Garland Mr Christopher Kirwin Mr Tim Randell – appointed 1 August 2021 Dr Sean Sweeney
The charity’s activities are governed by the constitution established on 13 October 2016 and is constituted as a Charitable Incorporated Organisation with voting members other than its charity trustees. Trustees are elected by the members and one third of the charity trustees shall retire from office at each annual general meeting.
Objectives and activities
The objects of the CIO are to advance the education of the public in the arts, including, but not restricted to, music, singing, drama, mime, dance, painting, photography and sculpture and in matters of historical, scientific and general interest by the provision of festivals and similar events in the vicinity of Tavistock.
Review of progress and achievement
Thanks to the devotion of an active Festival Committee the business has continued to strengthen this year. Positive relationships with a growing cohort of sponsors and supporters have provided a more secure platform for planning and better control of income and expenditure. Extensive advertising continues to generate good support for the varied programme and this has been reflected in increased audience numbers attending a wider range of events.
Although the first concert in the 2022 series was cancelled due to COVID related illness Festival highlights included the Haizea Wind Quintet in the newly refurbished Guildhall, a jazz afternoon tea in the Bedford Hotel, the North Devon Sinfonia in the Parish Church and the Stannary Brass Band Concert with Angela Rippon. Lunchtime concerts and performances by young people are particularly popular.
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Tavistock Festival CIO
Trustees’ Annual Report (continued)
Year ended 31 July 2022
Reserves policy
The Trustees' policy is that any surplus accrued from donations, sponsorship, Friends' events and membership and from the Festival is used to make more money available to promote the following year's Festival.
Approved by the trustees on 18/04/2023 and signed on their behalf by:
Dr S Sweeney
Chairman
Ms R Garland
Treasurer
Statement of Trustees’ Responsibilities
Year ended 31 July 2022
The trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs and of the surplus or deficit of the charity for that period. In preparing those financial statements, the trustees are required to:-
-
Select suitable accounting policies and then apply them consistently;
-
Make judgements and estimates that are reasonable and prudent;
-
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets and liabilities of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Tavistock Festival CIO
Independent Examiner’s Report to the Trustees of Tavistock Festival CIO
Year ended 31 July 2022
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the 2011 Act) does not apply.
It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act;
-
To follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
Which gives me reasonable cause to believe that in any material respect the requirements
-
a. To keep accounting records in accordance with section 130 of the 2011 Act; and
-
b. To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
Have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
H F Alcock
Dennathorne Accountancy Services Dennathorne Down Road Tavistock PL19 9AG
18/04/2023
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Tavistock Festival CIO
Statement of Financial Activities (including Income & Expenditure Account)
Year ended 31 July 2022
| Notes Income from: Donations 3 Charitable activities 4 Expenditure on: Charitable activities 5 Net income/(deficit) Reconciliation of funds Funds brought forward Total funds carried forward |
2022 2021 £ £ 2,233 150 3,528 325 |
|---|---|
| 5,761 475 |
|
| 5,621 51 |
|
| 5,621 51 |
|
| 140 424 554 130 |
|
| 694 554 |
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Tavistock Festival CIO
Balance Sheet
Year ended 31 July 2022
| Notes Current assets Stock Debtors 7 Cash at bank and in hand Accruals Loans 8 Deferred income 9 Net Current Assets Total Net Assets The Funds of the Charity Unrestricted funds Balance brought forward Net income/(deficit) for the period Total Charity Funds |
£ 178 691 75 |
2022 £ 694 |
£ 178 691 55 |
2021 £ 554 |
|---|---|---|---|---|
| 944 | 924 | |||
| (150) - (100) |
- (170) (200) |
|||
| 554 140 |
130 424 |
|||
| 694 | 554 | |||
| 694 | 554 |
Approved by the trustees on --/--/2023 and signed on their behalf by:
| Dr S Sweeney | Ms R Garland |
|---|---|
| Chairman | Treasurer |
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Tavistock Festival CIO
Notes to the Accounts
Year ended 31 July 2022
- Accounting policies
The following principal accounting policies have been applied:
- a. Accounting bases
The financial statements have been prepared under the historical cost convention and are in accordance with the Charities SORP (FRS201) and FRS 102 including Section 1A.
- b. Income
All income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is deferred when it is received in advance of the period to which it relates or where there are terms or conditions which must be met.
- c. Expenditure
Expenditure is included in the Statement of Financial Activities on the accruals basis. All expenditure is directly attributable to specific activities and has been included in the appropriate cost categories.
- d. Fixed assets and depreciation
Assets acquired for the charity’s use are capitalised and included in the balance sheet at cost, or if donated, at the value at the date of acquisition.
Depreciation of fixed assets is calculated to write off their cost or valuation less any residual value over their estimated useful lives using the following rates:-
Buildings and improvements 10% straight line basis Fixtures, fittings and equipment 25% reducing balance basis
2. Trustees’ remuneration and expenses
Trustees did not receive any remuneration or expenses for their services as Trustees during the year.
- Donations
| Donations and fundraising haritable activities income Events Merchandise sales Sponsorship |
2022 2021 £ £ 2,233 150 2,233 150 2022 2021 £ £ 3,528 325 - - - - 3,528 325 |
|---|---|
- Charitable activities income
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Tavistock Festival CIO
Notes to the Accounts
Year ended 31 July 2022
- Charitable activities expenses
| Events costs Support costs Advertising 6. Charitable activities expenses include Accountancy – Independent Examination 7. Debtors Trade debtors Other debtors 8. Loans Loan from trustee 9. Debtors Deferred income transferred from TM&AF Ltd Released in the year Income deferred in the year |
2022 2021 £ £ 4,415 - 686 51 520 - 5,621 51 2022 2021 £ £ 150 - 150 - 2022 2021 £ £ 691 691 - - 691 691 2022 2021 £ £ - 170 - 170 2022 2021 £ £ 200 300 (100)(100) - - 100 200 |
|---|---|
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Tavistock Festival CIO
Detailed Profit and Loss Account
Year ended 31 July 2022
| Income from: Donations and fundraising Charitable activities Events Merchandise sales Sponsorship Total Expenditure on: Charitable activities Musicians and artists Venues Licences Merchandise Support costs Sundry and office expenses Bank charges Accountancy Insurance Donations Advertising Advertising Total Net income |
2022 2021 £ £ 2,233 150 |
|---|---|
| 3,528 325 - - - - |
|
| 3,528 - |
|
| 5,761 475 |
|
| 3,151 - 1,083 - 181 - - - |
|
| 4,415 - |
|
| 180 51 35 - 150 - 321 - - - |
|
| 686 51 |
|
| 520 - |
|
| 5,621 51 |
|
| 140 424 |
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