## **Tavistock Festival CIO**
**Charity No. 1169664**
**Trustees’ Report and Unaudited Accounts**
**31 July 2021**
## **Tavistock Festival CIO**
## **Year ended 31 July 2021**
## **Contents**
||**Page**|
|---|---|
|Legal and administrative details|3|
|Trustees’ Report|4/5|
|Statement of Trustees’ Responsibilities|5|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Accounts|9-10|
|Detailed Profit and Loss Account|11|
2
## **Tavistock Festival CIO**
## **Legal and Administrative Details**
## **Year ended 31 July 2021**
The Tavistock Festival CIO is a registered charity (no. 1169664). It was established under its constitution adopted on 13 October 2016.
The principal address of the charity is 7 Carmel Gardens, Tavistock, PL19 8RG.
Main agents:
## **Independent examiner**
Helen Alcock Dennathorne Accountancy Services Dennathorne Down Road Tavistock PL19 9AG
## **Bankers**
Barclays Bank PLC
3
## **Tavistock Festival CIO**
**Trustees’ Annual Report**
## **Year ended 31 July 2021**
The Trustees present their report with the unaudited financial statements of the charity for the year ended 31 July 2021.
## **Trustees**
The following served during the year: Mrs Helena Ancil Ms Rebecca Garland Mr Christopher Kirwin Dr Sean Sweeney
The charity’s activities are governed by the constitution established on 13 October 2016 and is constituted as a Charitable Incorporated Organisation with voting members other than its charity trustees. Trustees are elected by the members and one third of the charity trustees shall retire from office at each annual general meeting.
## **Objectives and activities**
The objects of the CIO are to advance the education of the public in the arts, including, but not restricted to, music, singing, drama, mime, dance, painting, photography and sculpture and in matters of historical, scientific and general interest by the provision of festivals and similar events in the vicinity of Tavistock.
## **Review of progress and achievement**
Notwithstanding the cancellation of events in 2020 and 2021 our significant sponsors have allowed funds to be carried forward to 2022 and other deposits have also been carried forward. The Festival Committee is now well established and is working assiduously to strengthen the business. We look forward to 2022 in the hope that much of the planned 2020 programme can be presented. In the meantime, Friends of the Festival are planning a short series of lunchtime concerts to raise income.
4
## **Tavistock Festival CIO**
## **Trustees’ Annual Report (continued)**
## **Year ended 31 July 2021**
## **Reserves policy**
The Trustees' policy is that any surplus accrued from donations, sponsorship, Friends' events and membership and from the Festival is used to make more money available to promote the following year's Festival.
Approved by the trustees on 30/03/2022 and signed on their behalf by:
## _**Ms R Garland**_
_**Dr S Sweeney**_ Chairman Treasurer
## **Statement of Trustees’ Responsibilities**
## **Year ended 31 July 2021**
The trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs and of the surplus or deficit of the charity for that period. In preparing those financial statements, the trustees are required to:-
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets and liabilities of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
5
## **Tavistock Festival CIO**
## **Independent Examiner’s Report to the Trustees of Tavistock Festival CIO**
## **Year ended 31 July 2021**
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (the 2011 Act) does not apply.
## It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements
- a. To keep accounting records in accordance with section 130 of the 2011 Act; and
- b. To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
Have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _**H F Alcock**_
Dennathorne Accountancy Services Dennathorne Down Road Tavistock PL19 9AG
30/03/2022
6
## **Tavistock Festival CIO**
## **Statement of Financial Activities (including Income & Expenditure Account)**
## **Year ended 31 July 2021**
|Notes
**Income from:**
Donations
3
Charitable activities
4
**Expenditure on:**
Charitable activities
5
**Net income/(deficit)**
**Reconciliation of funds**
Funds brought forward
**Total funds carried forward**|**2021**
2020
**£**
£
**150**
382
**325**
1,607|
|---|---|
||**475**
1,989|
||**51**
2,074|
||**51**
2,074|
||**424**
(85)
**130**
215|
||**554**
130|
7
## **Tavistock Festival CIO**
## **Balance Sheet**
## **Year ended 31 July 2021**
|**Notes**
**Current assets**
Stock
Debtors
7
Cash at bank and in hand
**Loans**
**8**
**Deferred income**
**9**
**Net Current Assets**
**Total Net Assets**
**The Funds of the Charity**
**Unrestricted funds**
Balance brought forward
Net income/(deficit) for the period
**Total Charity Funds**|**£**
**178**
**691**
**55**|**2021**
**£**
**554**|£
178
366
6|2020
£
130|
|---|---|---|---|---|
||**924**||550||
||**(170)**
**(200)**||(120)
(300)||
||**130**
**424**||215
(85)||
|||**554**||130|
||||||
|||**554**||130|
Approved by the trustees on 30/03/2022 and signed on their behalf by:
## _**Dr S Sweeney Ms R Garland**_ Chairman Treasurer
8
## **Tavistock Festival CIO**
## **Notes to the Accounts**
## **Year ended 31 July 2022**
1. Accounting policies
The following principal accounting policies have been applied:
- a. Accounting bases
The financial statements have been prepared under the historical cost convention and are in accordance with the Charities SORP (FRS201) and FRS 102 including Section 1A.
- b. Income
All income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is deferred when it is received in advance of the period to which it relates or where there are terms or conditions which must be met.
- c. Expenditure
Expenditure is included in the Statement of Financial Activities on the accruals basis. All expenditure is directly attributable to specific activities and has been included in the appropriate cost categories.
- d. Fixed assets and depreciation
Assets acquired for the charity’s use are capitalised and included in the balance sheet at cost, or if donated, at the value at the date of acquisition.
Depreciation of fixed assets is calculated to write off their cost or valuation less any residual value over their estimated useful lives using the following rates:-
Buildings and improvements 10% straight line basis Fixtures, fittings and equipment 25% reducing balance basis
## 2. Trustees’ remuneration and expenses
Trustees did not receive any remuneration or expenses for their services as Trustees during the year.
3. Donations
|during the year.
onations||
|---|---|
|Donations and fundraising
haritable activities income
Events
Merchandise sales
Sponsorship|**2021**
2020
**£**
£
**150**
382
**150**
382
**2021**
2020
**£**
£
**325**
97
**-**
20
**-**1,490|
||**325**1,607|
4. Charitable activities income
9
## **Tavistock Festival CIO**
## **Notes to the Accounts**
## **Year ended 31 July 2021**
5. Charitable activities expenses
|Events costs
Support costs
Advertising
6. Charitable activities expenses include
Accountancy – Independent Examination
7. Debtors
Trade debtors
Other debtors
8. Loans
Loan from trustee
9. Debtors
Deferred income transferred from TM&AF Ltd
Released in the year
Income deferred in the year|**2021**
2020
**£**
£
**-**
543
**51**
296
**-**1,235|
|---|---|
||**51**2,704|
||**2021**
2020
**£**
£
**-**
100
**-**
100
**2021**
2020
**£**
£
**691**
366
**-**
-
**691**
366
**2021**
2020
**£**
£
**170**
120|
||**170**
120|
||**2021**
2020
**£**
£
**300**
480
**(100)**(180)
**-**
-|
||**200**
300|
10
## **Tavistock Festival CIO**
## **Detailed Profit and Loss Account**
## **Year ended 31 July 2021**
|**Income from:**
**Donations and fundraising**
**Charitable activities**
Events
Merchandise sales
Sponsorship
**Total**
**Expenditure on:**
**Charitable activities**
Musicians and artists
Venues
Licences
Merchandise
**Support costs**
Sundry and office expenses
Bank charges
Accountancy
Insurance
Donations
**Advertising**
Advertising
**Total**
**Net (deficit)/income**|**2021**
2020
**£**
£
**150**
382|
|---|---|
||**325**
97
**-**
20
**-**1,607|
||**-**6,316|
||**475**1,989|
||**-**
325
**-**
178
**-**
40
**-**
-|
||**-**
543|
||**51**
176
**-**
20
**-**
100
**-**
-
**-**
-|
||**51**
296|
||**-**1,235|
||**51**2,704|
||**424**
(85)|
11