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Trustees' Annual Report for the period
From Period start date To [Period end date ]
Day Month Year Day Month Year
01 09 2020 31 08 2021
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Section A Reference and administration details ASSOCIATION DES PARENTS D'ELEVES DU LYCEE **Charity name** INTERNATIONAL DE LONDRES **Other names charity is known by** APLIL **Registered charity number (if any)** 1169641 **Charity's principal address** LYCEE INTERNATIONAL DE LONDRES
54 Forty Lane Wembley **Postcode HA9 9LY**
## **Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any)** 1[Amelie Mallet ] Chair 2[Marie Colombier ] Communication 3[Céline Saint Criq ] Unitrade 4[Cecile Saez ] Treasurer 5[Cristina Diedrich ] Administration 6[Valérie Puech ] Events coordinator Coordination lower 7[Ana Henriquez ] Secondary 8[Audrey Polese ] Coordination Primary 9[Sybille Pignal ] Coordination Higher Secondary 10 Estelle Bouriez Covid 11 12 13 14 15 16 17
- 18 19 20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted on 13 October 2016 Type of governing document (eg. trust deed, constitution) Parents’ association formed by the parents of pupils attending the school How the charity is constituted (no membership fees – automatic enrolment) (eg. trust, association, company) Trustees are elected every second year by electronic vote. Trustee selection methods Trustees are elected by vote by Aplil members. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include Annual General Meeting is held at the beginning of the school year additional information, where (November / December). relevant, about: All Members of the Committee are Trustees and have control over the ● policies and procedures Association and different branches (eg. Fundraising branch, Events adopted for the induction and branch, Unitrade branch...), its property and funds. training of trustees;
The charity is covered by a public liability insurance (Parentkind.org.uk Zurich).
- the charity’s organisational structure and any wider network with which the charity works;
Bank account operates on a dual signatory basis.
- relationship with any related All trustees give their time voluntarily and receive no remuneration or any
- parties; other benefit.
- trustees’ consideration of major risks and the system and procedures to manage them.
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## **Section C Objectives and activities**
The object of the association is to advance the education of pupils in the School in particular by: (1) developing effective relationships between the school Lycée **Summary of the objects of the** International de Londres, parents of pupils who attend the School and **charity set out in its governing** others associated with the School, and **document** (2) engaging in activities, including fundraising working with the School, which shall support the School, its pupils or any charity with objects to support or advance the education of the pupils attending the School and (3) assisting the School with its links with the local and wider community. In planning our activities, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. Each project was thoroughly scrutinised in association with the Head of department in order to benefit the students of our school. If a project benefitted one group/age in particular, then the trustees would strive to accommodate other groups/ages through other projects. **Summary of the main activities** Our main activities, running throughout the school year, are the Friday **undertaken for the public** Bakery, the parent’s night, the kid’s booms, Unitrade and the Fun Day. **benefit in relation to these objects (include within this** Our school being an International School with a French emphasis, the **section the statutory** weekly sale of bakery products on **declaration that trustees have** Fridays gives the French a taste of home and the others a taste of France. **had regard to the guidance** This contributes to the social aspect of the association’s objects. **issued by the Charity** We also strive to support our School through: **Commission on public benefit)** - election and appointment of parent delegates - coordination - primary and secondary - - school events - communication with the board and the administrative department of the school. We have a real concern to consolidate the community of our School. **Additional details of objectives and activities (Optional information)**
A great contribution is made by member volunteers. You **may choose** to include We are grateful for the many hours volunteers have spent thus contributing further statements, where to the smooth running and success of all of the association’s relevant, about: projects and events. ● policy on grantmaking; Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. ● policy programme related investment; ● contribution made by volunteers.
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Section D Achievements and performance
**Summary of the main April 2021 – June 2021 – Friday Bakery achievements of the charity** Every Friday at pickup time, parents and staff get a chance to purchase **during the year** bread, croissants and other French bakery specialties. It is a weekly social event everyone looks forward to in the school. This year, it stopped until April 23[rd] , because no parent could enter the School until this date, even APLIL trustees. Therefore, we could not manage to organize Bakery (we could not put tables on the pavement and receive the provider’s delivery) from September 2020 until late April 2021. For 8 Friday Bakery events, we generated £ 1,297 and it cost £ 1,089. **September 2020 – March 2021 Parent’s coffee** Once a month (usually on Fridays), all parents are invited to meet in the School for coffee and pastries. This allows us to exchange and create links within our community and with the School in a friendly environment. This year, no parent was allowed in the School. Therefore, we organized informative zoom conferences instead, but still with specialists asked to talk about a topic. For example, we hosted a specialist to talk about positive education. These events do not generate cost nor raise money. **September 2020 – June 2021 – Unitrade** All parents have opportunities to purchase, throughout the year, secondhand uniform, from items donated to APLIL. We usually sell our items on the School car park or in the School during Parents’ Coffee or during the newcomers reception day. This year, none of these events took place so we decided to organize a sale via internet: the parents could ask by mail if the needed item was available. If so, they paid directly into the APLIL account and we organized delivery at the school gate or through students. This generated £ 1,835 for the year. **December 2020 – Lilluminations** The end of calendar year is a festively busy time at school and APLIL provided for most events and expenditures. Two Wishing trees (one for the main Secondary Hall and one for Primary) are installed and then decorated by the children for Primary and by APLIL Board members for Secondary. The School Webliothèque is also decorated with lights by APLIL Members (as well as part of the entrance). An end of calendar year event, called “Lilluminations”, providing hot chocolate and crêpes, lighting of school facade and managing a book stall is usually organized by trustees and volunteers. Obviously, this year, we only organized the two Wishing trees and the lighting. These events cost £ 410. **2021 – Parents’ night** In March, usually, a themed party is organised for parents in the school gymnasium which is totally decorated for the occasion by volunteering parents. The parents pay an entrance fee to cover the costs of the evening including catered food, decorations and dinner drinks. However, this year, we could not organize any Parents’ Night because of the coronavirus pandemic, and because no parent was allowed into the School grounds. However, some parents decided to donate their advanced payment for the cancelled March 2020 Parents’ Night of £ 1,865 during this year.
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**2021 – Kids boom** A dancing party was organised in 2019/2020 after class for children in 4ème and 3ème from Lycée International de Londres and CFBL, in the school gymnasium. We usually also sponsor self-organized dancing parties by school students for a year group. However, due to covid restrictions, we did not organize nor sponsor any dancing party this school year. **June 2021 - Annual School Fun Day** Organization of a festive day for students and parents at school with food stalls, games and shows. Unfortunately, due to Covid restrictions, we only could organize a festive couple of hours by separated bubbles for Primary kids only, during school time on the 29[th] of June 2021. This event generated £ 388 and cost £ 501. **January 2021 – April 2021 APLIL events organized specially to raise money for FSF** Due to the Covid pandemic, more and more families in our community faced increasing financial difficulties. As part of our mission to link and support our school parents’ community, we decided to organize many events. We created 2 zoom cooking events in February (Asian for the Chinese New Year) and in April 2021 that raised altogether £ 1.102,68 but also cost £240 for the chef. We also organized an APLIL Run Challenge (dedicated to motivate our Community and school students to have an outside activity during the lockdown) that generated £ 1.420. Some parents also decided to donate their advance payment for the cancelled 2020 Parents’ Night to FSF totalling £ 630. All our profit was completely donated to FSF, so altogether, we granted FSF £ 2,913 this year for these events. All the activities listed above generated in total, over the 12 months financial year, £ 8,538. The total direct costs of running those activities were £ 8,538. These are mainly the cost of goods for the bakery and for the other events organised. APLIL decided to donate £ 2,913 financed through the special events mentioned above to FSF. APLIL granted the Lycée International de Londres £ 1,300. The donation to the School 2 years ago of £ 6,000 has not been spent yet by the School because of the Covid pandemic. APLIL has reminded the school that the agreed investment is expected to be spent for the wellbeing of the children. APLIL granted the FSF (French Scholarship Foundation) 10% of the surplus for the year (before School grant,) as in previous years. This amounts to £ 289. In addition, APLIL has decided to grant a further £1,300 for this year. In total for 2020/2021, APLIL has granted FSF £ 4,502. It is due to the very special period of COVID and to help with the great difficulties that the community has been facing.
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At the year-end we held £ 9,034 of unrestricted reserves (none from this year and £9,034 from previous years).
For the coming years, we aim to hold at least £4,000 at the end of the financial year and no more than £8,000.
The reserves are held in order to meet any unforeseen expenditure that may occur as well as being able to set up activities in the following year before funds can be raised.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
At the year-end we held we held £ 9034 unrestricted reserves (none from this year and £9,034 from previous years).
For the coming years, we aim to hold at least £4,000 at the end of the financial year and no more than £8,000.
The reserves are held in order to meet any unforeseen expenditure that may occur as well as being able to set up activities in the following year before funds can be raised.
**Details of any funds materially**
**in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
● the charity’s principal sources of funds (including any fundraising);
● how expenditure has supported the key objectives of the charity;
● investment policy and objectives including any ethical investment policy adopted.
Funds were mainly raised through Unitrade, donations (from the 2020 Parents’ night entrance fees, the events organized to grant FSF and the Friday bakery sales.
The funds that are not used to run the activities are granted to the School for the purchase of equipment and the financing of projects benefitting the students (see above detail).
There was a consultation with the school staff and head teacher on the best use of the funds granted. The full grant was allocated to the School by August 2021.
We aim to keep the cost of the activities to parents affordable and for the surplus generated to be spent during the school year within the limit of our reserves policy stated above.
We try to keep running costs down by relying on volunteers wherever and whenever possible.
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**Section F Other optional information**
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**||||||||
|---|---|---|---|---|---|---|---|
|||||||||
|**Full name(s)**||Amelie Mallet|||Cécile SAEZ|||
|||||||||
|**Position**|**(eg**|||Chair|||Treasurer|
|**Secretary, Chair,**||||||||
|**etc)**||||||||
|||||||||
|**Date**||||11/01/2022||||
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|**To**
Period end date
31/8/2021
**For the period**
**from**
Period start date
1/9/2020
**Charity Name**
**No (if any)**
**APLIL**
**116 96 41**
**Receipts and payments accounts**|**CC16a**|
|---|---|
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Bakery 1 297 - - 1 297 4 203
School fair / Fun day 388 - - 388 -
Unitrade 1 835 - - 1 835 2 445
Lilumination - - - - 380
APLIL actions to grant FSF 3 153 - - 3 153 125
Galettes - - - - 444
Donation 1 865 - - 1 865 210
Sub total (Gross income for
- - 8 538 7 807
AR) [ 8 538 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 8 538 - - 8 538 7 807
A3 Payments
Bakery 1 089 - - 1 089 2 851
Parents'Night - - - - 2 446
School fair / Fun day 501 - - 501 -
Unitrade - - - - -
Lilumination 410 - - 410 84
Galette - - - 324
APLIL actions to grant FSF 240 - 240 146
Special grant to FSF through dedicated
actions 2 913 - - 2 913 -
Grant to FSF 1 589 - - 1 589 138
Grant to Lycée International de Londres 1 300 - 1 300
Other 496 - - 496 581
Sub total 8 538 - - 8 538 6 570
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 8 538 - - 8 538 6 570
Net of receipts/(payments) - - - - 1 237
A5 Transfers between funds - - - - -
A6 Cash funds last year end 9 034 - - 9 034 7 797
Cash funds this year end 9 034 - - 9 034 9 034
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**|Previous years
**_Total cash funds_**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**9 034**
**9 034**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|---|
|||||**-**|
CCXX R1 accounts (SS)
17/01/2022
1
|Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B2 Other monetary assets**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
**Details**
(agree balances with receipts and payments
account(s))|OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Amelie MALLET
Cecile SAEZ
Print Name|OK|
|---|---|---|---|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
17/01/2022
2