## **Trustees’ annual report (including Directors’ report) for the period** **From:** 31[st] March 2020 **Period start date** **To:** 31[st] March 2021 **Period end date** **Charity name:** Timebank South West **Charity registration number:** 1169627 ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|i) the relief of poverty, sickness, and distress for the
particular, but not exclusive, benefit of the community of
Plymouth, Devon and Cornwall;
ii) to develop the capacity and skills of the members of
socially and economically disadvantaged communities for
the benefit of the public in such a way that they are better
able to identify, and help meet, their needs
and to participate more fully in society;
iii) promote social inclusion for public benefit by
preventing people from becoming socially excluded from
society, or parts of society, as a result of one of more of
the following factors: unemployment; financial hardship;
youth or old age; ill health (physical or mental); substance
abuse or dependency including alcohol and drugs;
discrimination on the grounds of
sex, race, disability, ethnic origin, religion, belief, creed,
sexual orientation or gender reassignment; poor
educational or skills attainment; relationship and family
breakdown; poor housing (that is housing that does not
meet basic habitable standards; crime (either as a victim
of crime or as an offender rehabilitating into society).| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|We increase people’s sense of well-being and reduce
loneliness and social isolation by bringing people and
communities together to make friendships. We
encourage people to actively take part in their community
by exchanging their skills and time with others.
We recognise, value and celebrate every informal
volunteering action, no matter how big or small.
Participants share their skills and learn new skills from
others.
We run eight neighbourhood timebanks in Plymouth and
work in partnership with service providers to support
people to get active in their community.| |||We run weekly socials in each neighbourhood and
organise skill swaps to ensure the safety of all those who
take part.
We monitor and evaluate everything we do.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All new Trustees have an induction, and are given a copy
of our Constitution, Charity Commission’s ‘The Essential
Trustee Guide’ and have an agreed set of principles and
code of conduct based on the Nolan Principles and
Timebanking.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Whilst 2020 – 2021 has been a difficult year due to
Covid-19 we have continued to operate.
We have increased the number of individuals and groups
joining.
We have maintained the number of volunteer skills hours
exchanged.
We supported eight neighbourhood Timebanks in
Plymouth.
We are named as an integral partner of Plymouth City
Council’s Wellbeing Hub Strategy.
We have continued hosting weekly socials – on zoom
during lockdown and outdoors and face to face when it
was safe to do so. This contact helped beneficiaries to
combat feelings of social isolation and loneliness.| |---|---|---| Awarded continuation funding from Plymouth City Council. Timebank South West is inclusive and remains free for all beneficiaries to join and take part. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|Met our budgetary aims and maintained our
Unrestricted funds at the previous level.| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|A small Reserve is maintained to cover staff
redundancies and potential closure contingency.| |Amount of reserves held|Para 1.22|£3662| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|None at this time.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Para 1.47 The charity’s principal sources of funds (including any fundraising) Para 1.46 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Other ## **Structure, governance and management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document: for
example,trust deed,
memorandum and articles of
association etc|Para 1.25|Constitution| |How is the charity constituted?
for example limited company,
unincorporated association, CIO|Para 1.25|Charitable Incorporated Organisation
Foundation’ model| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Only voting members are its charity trustees.
Apart from the first charity trustees, every trustee
must be appointed for a term of three years by a
resolution passed at a properly convened meeting
of the charity trustees.
In selecting individuals for appointment as charity
trustees, the charity trustees must have regard to
the skills, knowledge and experience needed for
the effective administration of the CIO.| **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and administrative details** |Charity name|Timebank South West| |---|---| |Other name the charity uses|| |Registered charity number|1169627| |Charity’s principal address|Four Greens Community Trust
15 Whitleigh Green
Whitleigh
Plymouth
PL54DD| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body)**
**entitled to**
**appoint trustee**
**(if any)**| |---|---|---|---|---| ||Jo Bowden|Chair||| ||Justine Cheffers|Company
Secretary||| ||Alan Butler|Treasurer||| ||Ember Wolffire|||| ||Jo Bussell|||| ||Carole Hickling|||| ||Tom Cox||From 27/10/2020|| ||Rheinallt Wyn Huws||27/10/2020 – 17/01/2022|| ||Gill Millar|Vice Chair|Upto 20/05/20|| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**| |---|---|---| |**Type of adviser Name**
**Address**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (optional information)**||| |Liza Packer||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details REPORT AND ACCOUNTS for the year ended 31ST MARCH. 2021 for TIMEBANK SOtFTH WEST A CHARtfABLE INCORPORATED ORGANISATION INJEI TO THE FItWKIPl %lAIII*NTS the >e* 31sl kladL 2tQ1 TrMrfiANK SOUTH WEST ty*JJist 3J21 RewJrMyJ Jan LYI C• U4W T(￿C 15 WhiLknth $4S4 Paw2 31ST IA•JiW XZI O¥e" 26thW 2W11 Section B Statement of assets and liabilities at the end of the period Pèstnc Tuiwj 2s1•i/zi CMAIIITY COMMlSSlOt4 Recei ts and ments accounts epen 0lJU4Q020 To 31103,?021 Section A Receipts and payments Unrestrictcd fvnds Re%iriclpd funds EiidowiY)ent Total funds A1 Recei Sub totallGross for A2 Asset and tt)ve%iment 5Jles Sub total A3Pa m&Y*. 735 Sub lolal Sub toial 735 P4etof re¢￿￿¢s1[￿aVrnÉ￿ts1 A5 Transfcrs between fvnds A6 Cash funds last year end ash funds ihls vearend 2E.?Lg 31S1 I1￿1. aY21 717 Pop ¢>¥d I PAVTIEMTS". anes Tax .070 T.881 Tlat 1,859 378 412 240 $2 36.biJ 874 874 1.$31 REPORT OF THE ExfERNAL EXAAIINER TO THE TRUSTEES C nME AMK Nl ON THE ACCOUNTS FOR TME YEAR ENOED 31ST lJlARCH. 2021 Il*l•# and th• •xt•m•l •xami th¥1ty'3 trustees are fe¥vAtJ* for Ihe pry¥tpx ol Ihe ￿Unts Th h•ntys trustees conspJer thai an Is n¢1 fwuKed fy Ihs yw unoler secfK*i 144 ol the Chanthes Aa 2011 Ilhe Chanbes AGII ￿ thai an iThJ¢pettrJent examinat￿ k8 11 ts my respjnsknlity to.. EX3rn￿ &counts urthf $￿tr)n 145 Ot me Cr4nth¢5 Aa To folltvw the ryocedures I*￿ In me 9erwal dirth)ns 9Nen ty th• Chlrty Cofnmss•)n luThJer sttts)rt 14515x01 of ine Cnafth¢% Aci. My examina￿N was ¢¥r*¢ ¢xil In x¢or¢ance wirh the 9eneTJI threCW￿ qNen ty Ihe Charty Ccmmmtsi. An eXaminat￿n IW)e$ a review of ihe ¥coun r￿rdS kept ty the chty a cOmpwi￿ ol Ihe kwesenred those T￿r￿S Ir atso irthde5 consideration olaFry unusu* rtems or tJ*C¥)sures ￿ r¢ and seekiry expèanatbJns frcffj Ihe tru5tt•s. su¢h m•uv$. Th¢ orc¢¢d¢Mes u¢k3wl*ten do nol W0v￿e all th? It4t wnuld be requweo In auort * Conse￿ndY cFimn 15 given as lo ￿t¢￿tr me ¥CCCKJn￿ k)feseni • true and f¥ and the rep￿ is I1)￿tert to thost m•tW8 oul In me $t**rwi b8b)* #n In Wrtn my examinatKffj. no matter has come to my attenlicrfi. ¥¥hth 9ives Me rtswrwie cause to tstrhÈve that In •iy m•terK41 fesFrtt. a¢a)untmg r￿)r￿S ¥wt ket in xcorrjance vllh seclK>n ol tr* Clwrt*s Aci r th¢ not wth thÈ a¢￿unI￿ rEcords. I have no ccYKems •nd have cfft aeross ￿ other m*ters in C£￿nects0n wrth ihe examinafvx to *thiGh attentsJn t¢ dr•m In tc> a woFer uThJ•r5tandw oltr* acoxlnrs S4ned' . V#*ery O*e" 26th JU￿. 2￿21 P4¢3