## **Trustees' Annual Report for the period** Period start date Period end date 6th April 2020 5[th] April 2021 **From** **To** ## Section A Reference and administration details **Charity name** Thetford & District Dementia Support Group **Other names charity is known by** TADDS **Registered charity number (if any)** 1169626 **Charity's principal address** c/o 44 Earls Street Thetford Norfolk **Postcode IP24 2AD** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Joanne Mountjoy-
Dixon|Chair|2016-current|| ||Yvonne Warren|Treasurer|2016-current|| ||Mark Robinson||2019-current|| ||Doris Goulding||2016-current|| ||Joyce Avilla||2019-current|| ||Billie Lawler||2018-current|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**| |---|---|---| |**Type of adviser**|**Name**
**Address**|| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** - Type of governing document (eg. trust deed, constitution) - How the charity is constituted (eg. trust, association, company) Constitution C.I.O Appointed by trustee committee Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Charity has of policies and procedures in place to govern volunteers and to safe guard group users and volunteers. The Charity also has a mission statement The Charity works with other local groups and church groups within the community to encompass all people who may be living with a dementia The pandemic has focussed the Charity’s attention on major risks to service and service users and has put in place online contact and recovery procedures to support our work going forward. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The Objectives of the CIO are: _To preserve and protect good health and support the needs of those_ **Summary of the objects of the** _living with a dementia as well as those that care for them (spouse, family_ **charity set out in its** _and extended family in particular but not exclusively) but also friends or_ **governing document** _neighbours where someone has no other relations. We achieve this by: Providing specialist advice, support and information One to one and peer support. (continued below..)_ **TAR** March **2012** 2 _Disseminating information and advice to people with a dementia, their families and other (extended) carers in order to improve their understanding and to enhance coping strategies; Raising awareness of dementia and provide information, education or training about dementia with a view to helping the wider community understand dementia and to reduce the stigma._ ======================================================= The Charity has always held weekly group meetings as well as monthly Carers only group meetings to allow for peer support, advocacy and information dissemination. But had to adapt this for 2020 through to 2021 when the group closed for a significant period of time. We moved all our contact services online to maintain communication to people who were especially vulnerable. **Summary of the main activities undertaken for the** information dissemination. But had to adapt this for 2020 through to 2021 **public benefit in relation to** when the group closed for a significant period of time. We moved all our **these objects (include within** contact services online to maintain communication to people who were **this section the statutory** especially vulnerable. **declaration that trustees have had regard to the guidance** We provided a weekly online coffee club, where people could zoom in to **issued by the Charity** chat to each other, as well as providing a number of volunteer telephone **Commission on public** befrienders to people who were not technically minded. **benefit)** We also delivered Christmas Hampers to each of our group attendees as they had been unable to get together with everyone else to enjoy the festive season. We will seek to restore weekly group activities and regular speakers when we re-open. We have actively promoted the group within the community and have Social Media presence with Facebook and Twitter accounts. We actively promote the group to the Statutory Services including Health and Social Care and provided zoom meetings, quizzes and coffee mornings throughout the pandemic year until we are authorised to meet up in person again ## **Additional details of objectives and activities (Optional information)** I feel that it needs to be mentioned that in early 2020 the global pandemic hit the UK and we were required quite early on in the year (March) to abandon group meetings for the health and wellbeing of group attendees, volunteers and trustees. We quickly moved our support system on line and endeavoured whereever possible to get all our group members onto Facebook or Zoom so that we could continue to provide online activities, as well as support and companionship. You **may choose** to include further statements, where relevant, about: I would like to commend our volunteers at this time for continuing to • policy on grantmaking; provide support to all our members in what has been a very difficult and lonely time for them by means of telephone calls, Video calls, shopping • policy programme related and prescription getting, and generally being a listening ear and keeping investment; a gentle eye on everyone. - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p The Charity continues to be very successful. **Summary of the main achievements of the charity** Attendance although affected by the pandemic and accrued huge **during the year** physical loss of group members has still managed to rise out of the ashes and gain new members from people recently diagnosed. Although activities were moved online or to telephone, the need was still there for support and to help Carers as well as people living with a dementia cope with the loneliness and isolation that shielding brought. Dementia does not go away and carers suffer from burn out even more so when they have no support services going in to help them, so our services became a lifeline to people to access conversation, familiar faces and support services. It is our intention to return to group meetings in a safe and timely manner as soon as we are able. **TAR** March **2012** 5 ## **Section E Financial review** The Charity is in a strong financial position and has adequate reserves in **Brief statement of the** the bank to fund the charities ongoing activities. The Charity continues to **charity’s policy on reserves** be fortunate to receive donations from time to time and the Charity does submit bids allowing for specific activities as resources arise. **Details of any funds materially in deficit** none ## **Further financial review details (Optional information)** The Charity’s principle source of funding is still from public donation or You **may choose** to include when permitted from local fundraising activities or grants. additional information, where relevant about: Through donations we have been able to secure the payments necessary for the rent of the church room and for taking members of our group out on activities as soon as permitted - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Joanne Mountjoy-Dixon **Position (eg Secretary, Chair,** Chair **etc) Date** 31st December 2021 **TAR** March **2012** 6 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesldirectorsl members of Thefford and District Dementia Support Group On accounts for the year ended 5th April 2021 Charity no.: 1169626 Company no.: Set out on pages Iremefflber io include the page nLJmbers o13dknilion81 sheetsi I report to the charity trustees on my examination of the accounts of the Company for the year ended os Otr Responsibilities and basis of report As the charity's trustees of the Company (who are also the directors of the company for the purposes of company law}, you are responsible for the prèparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act.). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 1.the 2011 Act.). In carying out my examination, I have followed the Directions given by the Charity Commission (under sertion 14515llb} of the 2011 Act. Independent examiner's statement (The company's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of linsert name of applicable listed bodyl]. Delete I l if not applicable. I have completed my examination. l ¢onfim) that no material matters have come to my attention (other than that disclosed below ") which gives me cause to believe that.. ' accounting records were not kept in accordance with section 386 of the Companies Act 2006.. or the accounts do not accord with such records,. or the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination., or •the accounts have not been prepared in accordance wrth the Charities SORP {FRS1021. IER October 2018 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Dats: Name: Relevant professional qualification(s) or body lif any): Association of Accounting Technician's Address: Mays A¢¢ounting Ltd Ask House, 2 Northgate Avenue Bury St Edmunds, Suffolk IP32 6BB Section B Disclosure Only complete if the examiner needs to highlight material mattets of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detalls of any items that the examiner wishes to disclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND ANO WAL£5 Thetlord and Di5trlct Dem•ntla Support Group Recei ts and ments accounts CC16a For the period from OW412020 5th Apnl 2021 Section A Receipts and payments un￿strICted fund# Restricted fund8 to thè noareBt£ Endowment tun to tho noaro8t £ Total funds Last year tothe th8ar8St tothg noarest£ tho ne•rest£ A1 Recei Fnday Club Fund RaisirKJ Grants. bethending Donabons Breckiand Lotto Raffie Icnen Fund Grant Chnsbnas H8mpeT 210 210 S.769 5.6$4 5,854 77 10,410 93 737 500 soo tota ss income AR) 6,801 6,801 17,609 8$8t an See 1obl• . nve¥tm¥n 6,801 A3 Pa ments Ref￿hm￿litheD ex￿￿8?8 Kitchen stsbonw & postsge Ph￿e Insurar¢e Cwk Websiie & promoknonal 184 2.216 35.000 192 To 157 1,260 114 10 146 146 74 74 A¢tiyilies S Enlertainmefjl c￿su1t8￿Y & Adrninistr*on Accounts & Audili Computer Expenses 3.576 2.325 1,055 154 1.275 1,275 Repaits & Maintwn Rent DBS CheJ(¥ AdveFt151ng Business Card$ Mileage Legal & professional Sundry 102 102 720 14 451 451 177 51,804 Sub totsl 3.206 A4 Assèt and Investment Sub total 51,804 Net of receipts/(payments) A5 Transfer¥ bgtwèon fund8 A6 Cash funds last yèar •nd Cash fvnds this year end 3,595 3,595 34,195 18,493 22.088 9.74 23.344 34,196 CCXX R1 a￿OUnts Issi 3110112022 Section B Ststement of assets and liabilities at the end of the period Unrestrictèd Restricted funds to ngargst£ Endowment funds De(Jil¥ to noorfrsi £ B1 Cash funds Cash Al Bank 21,319 769 88 Petty Cash Pttounl Total cash funds 22,088 1,256 rti$ii Unrestricted funds Restricted funds Endowmgnt fund¥ Details to r*aTrst£ to ngarest £ to nearest e Fund to whlch 86S•t bolon urrontvaluo Detall$ Co8tloptlona B3 Investment 48¥gts Fund tovihi¢h 88$01 bplo DetaSls Cost loptlon•ll Current valuo B4 Assets retained for the Charity's own use Fynd to whlch ount du• onal Wl*n due Detail BS Llabilities Sgned by Of tru$tee8 on behawof all the trustees Date ol roval s￿nature Print Name CCXX R2 accounts ISSI 3110112022 Thetford and District Dementia Su Period ended 5th A ri12021 Income and Ex endlture Account Income Friday Club Fund Raising Grants Received Donations Brecklond Lotto Raffle Christmas hamper Total 209.77 360.36 0.00 5653.83 77.00 Unrestricted Restricted 209.77 360.36 5653.83 77.tK) 5CX).CX) 681K).96 68(Kl.96 Expenses Refreshments & kitchen expenses Kitchen Postage Stationery Phone top up Insurance Cook Website & Promotional Hall Hire Activities & Entertainment Consultancy & administration Accounts and auditing Computer and software expenses Training Repair5 & maintenance Rent D8S Check5 Advertising Legal and professional Business cards Mileage Sundries 183.90 183.90 io.Th) 145.60 io.c 145.60 74.25 66. 609.22 74.25 66.00 609.22 1275.00 209.01 0.00 102.48 1275.C(I 209.01 102.48 0.00 450.85 450.85 80.00 3206.31 3206.31 Retained Surplus for year 3594.65 3594.65 ReseNes Blf Bank Account Cash Account Petty Cash Account 18997.47 752.33 17828.73 664.76 1168.74 87.57 Reserves c/f 23344.45 22088.14 1256.31 Represented By= Bank Current Account Cash Account 22487.87 856.58 21319.13 769.01 1168.74 87.57 23344.45 22088.14 1256.31 Prepared by.. Approved By= K A Everett MAAT A Director at Mays Accounting Ltd Chair Treasurer Date.. ..3J.. . . .. ..... Date:.....