Registered Company No. 08667954 Registered Charity No: 1169603 ## **THE COACH HOUSE THEATRE (MALVERN) LIMITED** ## **(a company limited by guarantee)** **Directors’ Report and Financial Statements For the year ended 31 August 2025** **Registered Office:** Grange Road Malvern Worcestershire WR14 3HA **Bank:** NatWest Bank **Company Secretary:** Christopher John Bassett ## **THE COACH HOUSE THEATRE (MALVERN) LIMITED** ## **31 AUGUST 2025** ## **CONTENTS** ||Page| |---|---| |Directors’ Report|1 - 2| |Independent Examiner’s Report to the members|3| |Statement of Financial Activities|4| |Balance Sheet|5| |Notes to the Financial Statements|6 – 7| ## **THE COACH HOUSE THEATRE (MALVERN) LIMITED** ## **REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 AUGUST 2025** The trustees, who are also directors of the charitable company for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31[st] August 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with Financial Reporting Standards. (FRS102) The company was incorporated as a private company limited by guarantee under the Companies Act 2006 on 29 August 2013 and began trading on 1 September 2013. In May 2017, The Coach House Theatre (Malvern) Ltd was recognised as a charity for tax purposes, taking effect from 28[th] January 2015. It was entered on the Register of Charities on 11 October 2016. ## **OBJECTIVES AND ACTIVITIES** The company continues in its main role as provider of an excellent small performing arts facility for the local community. While the principal focus is on the presentation of theatrical productions by its resident company and other amateur and professional groups - music, dance, comedy, and film shows are also accommodated. In order to safeguard the financial stability of the company, the theatre is operated exclusively on a hire basis. A major responsibility of the company is the maintenance and development of the theatre buildings, a significant part of which is Grade II listed. In this, the company is assisted by the Friends of the Coach House Theatre. Expenditure on the upkeep of the building is therefore continually required, which this year has included repairs and restoration of a Malvern stone wall and the refurbishment and expansion of the outside courtyard. The company has no employees. The directors, members of the resident company, ‘Friends’ of the Coach House Theatre and other volunteers provide the essential personnel to operate and maintain the theatre. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Board meets at least four times a year. ## **Trustees** The trustees for the year and since the year end are: Janet Greig Christopher John Bassett Company Secretary Andrew Douglas Howie Treasurer John Francis Denham Andrew Carl Whittle Kelly Ann Jones Jennifer Margaret Wicks Matthew James Brockington ## **Trustees’ Responsibilities** Company law requires the directors to prepare financial statements for each financial year, which must give a true and fair view of the state of the company’s affairs and of the results of the company for those periods. In preparing the statements, the directors are required to: - select suitable accounting policies and then apply them consistently - make judgements and estimates that are reasonable and prudent - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping adequate records that are sufficient to show and explain the company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. - 1 - ## **Trustee Induction and Training** Each new trustee receives guidance on their role and responsibilities. The Board acknowledges the need to review and replace Trustees and is actively engaged in recruiting with an emphasis on attracting people with professional theatre skills and those with experience of managing charitable organisations. The directors do not receive remuneration from the Company. ## **Public Benefit** The trustees confirm that they have complied with the duty in Section 17 (5) of the 2011 Charities Act to have due regard to guidance on public benefit, when reviewing the charity’s objectives and planning future activities. ## **ACHIEVENTS, PERFORMANCE AND FINANCIAL REVIEW** Theatre activities are now mainly concentrated on hosting touring productions from small theatre companies and the hire of the facilities for local groups. In its eleventh year of operation, the Company successfully provided a theatre facility, with income of £35,573 (2024- £21,083). Expenditure for the current year totalled £35,362 (2024 - £20,694) resulting in a surplus of £211 (2024 – surplus £389). On 31[st] August 2025, there were net assets of £131,744 (2024 - £131,533) and cash at bank of £42,520 (2024£38,862). There have been a number of live performances during 2024/25. It is hoped that operations will continue to grow in the forthcoming financial year allowing the theatre to once again contribute culturally to the local area. ## Steps taken to ensure **good financial governance** include: - regular meetings of the Board to review the sustainability of income sources and business plans - preparation and monitoring of budgeted expenditure - being guided by the Charities Commission Internal Financial Controls Checklist (CC8) ## **Risk Management** Risks are assessed and risk management strategies are implemented by the trustees where necessary. ## **Reserves Policy** Reserves are held to mitigate against uncertainty, ensure there are sufficient reserves to cover any financial shortfalls, to react to unexpected situations and to protect our activities if expected income, is not received. The trustees regularly consider their Reserves Policy. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies ## In so far as the trustees are aware: - there is no relevant information of which the charitable company’s examiner is unaware: and - the trustees have taken all steps to make themselves aware of any relevant information and to establish that the examiner is aware of that information. - 2 - **INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF THE COACH HOUSE THEATRE (MALVERN) LTD** ## **On the Financial Statements for the year ended 31 August 2025 set out on pages 4-7** ## **Respective responsibilities of trustees and examiner** The charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 and an independent examination is appropriate, though not required. It is my responsibility to: - examine the accounts under Section 145 of the 2011 Act - follow the procedures laid down in the general directions given by the Charity Commissioners (under Section 145(5)(b)) of the 2011 Act and - state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with S 386 & 387 of the Companies Act - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities, have not been met or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed ______________________________ Name C G Fletcher ACMA; CGMA; MAAT; BA Econ. (Hons.) Date 28[th] April 2026 - 3 - The Coach House Theatre (Malvern) Ltd. Statement of Financial Activities for the year ended 31st August 2025 ||Unrestricted
Funds
£|Designated
funds
£|Restricted
funds
£|2024/25
2023/24
Total
Funds
Total
Funds
£
£| |---|---|---|---|---| |Income from:
Donations and Subscriptions
Grants
Charitable activities
Fundraising activities|Note 7
479
9,298
16,835
2,961|Note 7
0|Note 3
6,000|6,479
0
9,298
7,000
16,835
12,528
2,961
1,555| |Sale of Equipment|0|||0
0| |Expenditure on:
Raising funds
Charitable activities
NET INCOME
TOTAL FUNDS brought forward
Transferred Funds
TOTAL FUNDS carried forward||0
2,813
2,813
-2,813
16,962
0
14,149|6,000
13,848
13,848
-7,848
85,461
77,613|35,573
21,083
713
553
34,649
20,141
35,362
20,694
211
389
131,533
131,144
0
131,744
131,533| ||29,573|||| ||713
17,988|||| ||18,701|||| ||10,872
29,110|||| ||39,982|||| Notes: 1. All income and expenditure has arisen from continuing activities 2. Designated funds released for repair and maintenance to the building - 4 - The Coach House Theatre (Malvern) Ltd. Balance Sheet as at 31st August 2025 |Note|2024/25
2023/24
£
£| |---|---| |FIXED ASSETS
Tangible fixed assets
2
CURRENT ASSETS
Debtors and deposits
4
Cash at Bank
Total current assets
CURRENT LIABILITIES
Creditors: amounts falling due within one year
Accruals
5
Net Current Assets
Total assets less current liabilities
Creditors: amounts falling due after more than one year
TOTAL NET ASSETS
THE FUNDS OF THE CHARITY
Unrestricted Fund
7
Designated Fund
7
Restricted Fund
3|88,479
92,719
1,734
829
42,520
38,862
44,254
39,691
989
877
989
877
43,265
38,814
131,744
131,533
0
0
131,744
131,533
39,982
29,110
14,149
16,962
77,613
85,461
131,744
131,533| For the year ending 31st August 2025, the company was entitled to exemption from audit under Section 477 of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies. The financial statements were approved by the Board of Directors on dd/mm/yyy Signed on behalf of the Board by Company Secretary - 5 - ## **THE COACH HOUSE THEATRE (MALVERN) LTD Notes to the Accounts for the year ended 31 August 2025** ## **1. Accounting Policies** ## **Basis of preparation** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS102), the Financial Reporting Standard 102 and the Companies Act 2006. They have been prepared under the historical cost convention ## **Company limited by guarantee** The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribute to the assets of the company in the event of a winding up; such an amount as may be required not exceeding £1. ## **Restricted capital reserves** Legacy and other donations were given to the company subject to the restriction that they are used for capital purposes only. They have been included as capital restricted reserves. ## **Tangible assets depreciation policy** All assets costing more than £500 are capitalised. Fixtures, fittings and equipment are depreciated over 10 years at 10% on a straight-line basis. ## **2. Tangible Fixed Assets** ||||Coach
House||Buildings
Extension||Furniture
&
Fittings||Lighting
+ Sound||Total| |---|---|---|---|---|---|---|---|---|---|---|---| ||||£||£||£||£||£| ||Cost at 1st Sept. 2024
Additions||40,000
0||42,093
0||7,054
0||35,354
0||| ||||||||||||124,501| ||||||||||||0| ||Cost at 31st Aug. 2025||40,000||42,093||7,054||35,354||124,501| ||Depreciation at 1st Sept. 2024
Charge for the year||0||0||6,037
705||25,745
3,535||| ||||||||||||31,782| ||||||||||||4,240| ||Depreciation at 31st Aug. 2025||0||0||6,742||29,280||36,022| ||||40,000||42,093||1,017||9,609||| ||||||||||||| ||Net book value as at 31st Aug. 2024||||||||||92,719| ||||40,000||42,093||312||6,074||| ||Net book value as at 31stAug. 2025||||||||||88,479| The costs of the freehold and the building extension were financed from a legacy and donations received. ## **3. Restricted capital reserves** |Restricted capital reserves
Legacy to fund purchase of freehold
Legacy and donations to fund buildings development
Donations from members for building improvements|**24/25**
**23/24**
**£**
**£**
40,000
40,000
24,967
32,815
12,646
12,646
77,613
85,461| |---|---| These were used for the specific purpose of buying freehold and extending buildings, as laid down by the donors. - 6 - |**4.**
**Debtors**
Grant income
Hire Charge
Refreshments
Prepaid Insurance
**5.**
**Creditors**
Repairs, renewals, consumables & cleaning
Telephone / IT
Postage & Stationery & Admin
Heat, Light & Water
Refreshments
Business Development
6.
**Net income**is arrived at after charging:
Depreciation|**4.**
**Debtors**
Grant income
Hire Charge
Refreshments
Prepaid Insurance
**5.**
**Creditors**
Repairs, renewals, consumables & cleaning
Telephone / IT
Postage & Stationery & Admin
Heat, Light & Water
Refreshments
Business Development
6.
**Net income**is arrived at after charging:
Depreciation|50
0
480
124
570
100
634
606
1,734
829
0
294
200
190
28
572
364
159
0
57
0
989
877
**2024/25**
**2023/24**| |---|---|---| ||Depreciation|4,240
4,240| - 7 - ## The Coach House Theatre (Malvern) Ltd. ## 7. Notes to the Financial Statements for the year ended 31st August 2025 |Income from:
Theatre Hire / Theatre Productions
Grants
Donations received
Friends' Subscriptions|Designated
Fund
Restricted
funds
Unrestricted
Fund
Designated
Fund
Restricted
funds
Unrestricted
Fund
£
£
£
£
£
£
16,835
12,528
9,298
7,000
6,000
479
0
0
0
2024/25
2023/24| |---|---| |Sale of Equipment|0
0| |Sale of refreshments
Covid Support
Total Income
Expenditure on:
Maintenance of buildings and grounds
Repairs, renewals, consumables & cleaning
Consumable Equipment
Telephone / IT
Postage & Stationery & Admin|2,961
1,555
0
0
6,000
29,573
0
0
21,083
2,813
13,848
1,483
0
2,510
1,361
2,359
0
0
10
39
988
528| |IT Accessories|0
0| |Heat, Light & Water
Refreshments
Insurance
Publicity
Business Development / Theatre Productions
Bank Charges
Theatre Licence
Depreciation
Total Expenditure
Net Income
Total Fund brought forward
Fund Transfer
Total Fund carried forward|5,417
4,727
713
553
816
697
0
0
3,374
4,757
119
84
180
201
4,240
4,240
2,813
13,848
18,701
0
0
20,694
-2,813
-7,848
10,872
0
389
16,962
85,461
29,110
16,962
85,461
28,721
14,149
77,613
39,982
16,962
85,461
29,110| - 8 -