Company No: 09258001 Charity No.. 1169586 HIGHFIELD HALL COMMUNITY CLUB UNAUDrfED REPORT AND FINANCIAL STATEMENTS For the year ended 31st October 2023 HIGHFIELD HALL COMMUNrrY CLUB CONTENTS Legal and administrativ• Infornia￿On Dlroctor5' and Tru5tses' report Independent examlners. report statemgnl of financlal activities 10 Balance sh99t 11 Notes to thg flnan¢lal statomgnts 12-20 HIGHFIELD HALL COMMUNif( CLUB LEGAL AND ADMINISTRATIVE INFORMATION Regisl8red Charity Name HIGHFIELD HALL COMMUNI￿ CLUB Company number 092581K11 Chartty number 1169586 Trustees and dlrectors: Mrs. Roblna Iqbal Ms. Sabla Akhtar Ms. Jennrfgr Ann Stewart Ms. Andrea Louise Robarts Registerèd Offlce 127-130 Hlghfield Road Birmingharn. England. B28 OHS Bankers Unty Trnst Bank PIC 9 BrEndloy Placo Bimilngham B1 2HB Independent Examiners MNSK Limited 206 Robln Hood Lano, Hall Grnen. Birmingham West Midlands 828 OLG HIGHFIELD HALL COMMUNrrY CLUB Dlrectors. and Trustees, report For the year ended 31# Octobgr 2023 ANNUAL REPORT OF THE TRUSTEES for the orlod endln 31st October 2023 The trustees presenttheir annual report together with the finan￿81 ststements for the period ending 31st October 2023. The trustees who are aLso director5 of Highfield Hall Community Club IHHCC) Ltd for the purpose of Company law and who served duriThJ the period and up to the dale of this report are Set out ¢)n page 1. structure, governance, and rnanagemprrt.. HHCC was initiated when a group of residents and I￿1 peop￿Wanted to keep Highfield Hall Communlty Centr8 from closure by Birmingham Clty Council as part of their asset disposal scheme. The group came together and formed a charitable company Highfield Hall Community Club (1Dth October 2014 R8gistralion No= 09258001 } and pul in an Expression of Intsrest when the building came up for asset transfer by BCC. There was a panel interview. and we were successful in obtaining the centre for the purpose ol il being kept as a community facility for the benefft of the local and wider community. It has been a lengthy proce55. but we obtained our full lease for 25 years from BCC in August 2D17. The Company was also registered as a chanty on 26￿, October 2016 with the charity No: 1169586. Organisation stru¢turo: The overall control of HHCC lies with th• Board of Directors who have th8 power and legal duty lo oversee and decide on all matters conceming HHCC, subject to the Memrandum ofArt￿leS and agreed policies and procedures. The chairperson is responsible for the management of the Board Of Director8 and the ch￿¢f Ex￿ul1Ve Officer ICEOI for the daY-l￿daY management of HHCC. Both the Chairperson and CEO report directty to the Board of Dirgclors. Th8 objoct of the charlty15- To further Dr benefit the reshdenls of Hall Green aThl the neighbouthood, wlthout dlslinction of sex. sexual ￿lantation. race or of political. religious, or other opinions by associating together said residents and Ihg local authorities, voluntary and other organRations In a common effort to advance educallon and to provSde faclliUe8 In the Snterests of social welfare for recreation and leisure tlm8 occupation wth the objective ol improving th8 condlbons of life for the res￿ents. In furtherance of these obj8cts but not otherwise, the trustees shall hav& power lo establish or secure the eslablishmenl of a ￿mMUnty centro and to maintain or manage or co-OP8rale wth any slalutory aLrthortty in the maintenance and management of such a centre for aCt￿ltieS prOrr￿ad by the charlty in furtherance of the above objecvs infimiity or disabilty, poverty, or 50clal and economic clrcumstsnces wllh a view to imprD￿n9 the condthns of lrfe of such persons. Religious Harniony: The promotion of religious harmny foT thé benefft of the public by.. {al. Educating.. the public in different relig￿US bdief5 indudlng an awareness of th8ir distinctwe features and their common ground to promote good relations b8tsve8n p8rsons of drfferent faiths. Ib}- Promoting.. knowledge and mutual understanding and respect ofthe beliets and practices of different religious faiths. Icl. Liaising with various religious organizabons churches, mosques. synagoguos and temples to identify g8ps in understsnéing of other belEfs and organllng mèet and gregt inft)rmalion sessions lo creat? a mutual r8sp8cl and understanding. Idl. Working direcuy with law enforcement agendes to identify existing Issues surrounding racially molivatod crlme and how to prevent through education and awar8ness with a focus on Immlgration related hate crime and religious conflict. HIGHFIELD HALL COMMUNtrY CLUB Dlrectors. and Trustees. report (Contlnuedl for the year ended 31¥t October 2023 lel. Promoting religious hamiony through engaging different faith groups to dlscuss issues which affect day to day lives irrespective of religious belth. Arranging focus groups and workshops lo share ideas and promote interfaith relations. Social Inclusion: To promote sooal indusion for the public tMefit by preventing people from becDming socially exduded, relievlng the needs ofthose people who are soctally exduded and assisting them lo integrate into socrety. For the purpose of this clause'soualty excluded. means being exduded from society, or parts of society, as a r8sult of on8 01 mora of the folbwing f8Ctors- unempk)ymenL" flnanci81 hardship- youth or old ag8,. ill health Iphyslcal or mentall.. Substan￿ abuse or dependency including alcohol and drugs., discrimination on the grounds of sex: race. disability. ethnic or(gin, religion, bellef, creed, sexual orienlallon or gend8r re-8ssKJnment', poor educational or skills attainmènt,. r81alionship and family breakdown- poor housing (that is housing that does not meet basic habitable slandards,. crime (either as a vicllm of crime or as an offend8r rehabilitating into society).. The major responsibility of the charity is lo ensure Ihat the community ￿ntre is fiJn¢tional and fit for purpos8 as outlined abov8 and for. Being a safe place for people of ageSlba¢kgroundslcultu￿S to meet for sociaVrecreats)nal and educational purpose. Promoting Community cohesion and dialogue Building capacity and supporting other organisation WorkSng wllh other kncal groups to tacklè Issues In the C￿MMUnIty ané be part of the Neighbouthood Partnership. Signposb'nglhelping wth informationladwce. Maklng the centre Sustainab￿ through hiring out facilities. Perfomiance: HHCC Board of Trustees, staff and volunteers hav8 shown dedication In the face of challenging times for the charity as we struggled to steer the organisation to a stronger fool holding post Covid and thè racent economic climate giving rise lo the o)st of liwng. We have been 8clively engaging wrth the covnmunity, Ma￿eting and promoting our centre and our work. We have sèen a steady increase in activitses and bookings thch has b88n a very posltlve slgn. W8 had an amazing summer with the centre being utillsed by tsvo youth groups njnning Summer camps for local chlldren. aboLrt 100 indNlduaLs took part in the six-week programme supporting kjcal school children, parents and careAs and thildren minor learning disabili11oS. The centre has been workrng with Iwal Drganisations to prornole heaKh and wellbeing as a partnership so that we can work collaboralivety lo tsckle health issu&s in our localrty. We are a150 one of the hubs that is offering advice and access to grants to supwjrt vulnerable households during the Current fuel and food crisls. We have supported aboul 800 families to access the H￿Sehold Support Grant over th8 Past y88r and offering them adwce, signposting, volunt88ring, or som8 paid Work around th8 oentre. Th8 Centr8 is seeing few more groups reknming or sta￿.ng up and this És great as we want to sèe th8 centre being ulilis8é fulty and helping our revenu8 Costs We a￿ continuing to work wrth differgnt communities and offer the centre for their S￿1. recreational, and educational activities. The centre needs some repair work so w8 ar8 pursuing avenues to see how we can accommodate these so that we are functioning salety and are ffl for purpose. Running a centre this size and capacty will always have repairs either in the centre or outside in the huts and Ihe gre&n ar88. We us8 local people lo help maintain the groijnds and also groups help when they can with some clearing up. Major Work in improving the lollels wlll tske ￿a¢8 in December 2023 for which w8 hav6 had funding from the Lotteries to cover the cnst HIGHFIELD HALL COMMUNITY CLU8 Dlrectors, aTrd Trustees, report {Contlnued) for the year ènded 31st October 2023 Financlal revlew- The principal fvnding for the organisation were by way of grant income. incoma from lèttings and other aclivilies. These funds have been Lrtllised in accordance with fund8r grant agr88ments and is r8strict8d funding. The charity has total incoming re50u￿05 of E64.897. Total resources 8xp8nd8d for the period wèr £66,933. The charity can thèrefore report a net de(xease in funds of £2,035 for the perfod 1st Nov@mb8r 2022 10 31gt October 2023. We have managed to slay afioal wtlh funding from Tudor Trust who have been an essential support for this Charity. It was our final year for the &year funding and we are pleased to announc8 they will be supporting us for another three years as wè regain our income streams lo be able lo be Se￿.SUffICIe￿t. We are continuing to b8 a leading Hub in Hall Green Consb'luency for rolling out the Household Support Fund Rounds 3 and 4 which will run up until 2024 (grants offèrad thr￿gh DWP and administered by BCC ID help thos8 on b8n8ffts. families, and k)w inGomes to access £200 to help wlth fcK)d and fuel coslsl. As 8 hub we were paKI for the service we provided which has hèlped wlh our income again this y8ar. Creatve English Class95 thr¢Jugh Faff(h Action approached us again to run Sessions in the community enabling us lo generate Income for core costs. W8 wore awardgd 1 Ok by the Lotteries lo renovate and upgrad6 our to1￿1 areas which will tske place in December 2023. To summarise. we have been 8¢tively seeking funding as well as managing projects, delivering S8rvicÉs lo kéèp this ch8ri1y Nnning and able lo me81 our Costs. This past year has seen us nearty b￿akIng even which is very hopeful after struggling since Covid. We have been through soma very dIff￿1t times. lik8 most businesses and charitie5, we have kept going Whi￿ facing many challe￿8$. I have greatfailh in our team and the support of our local community for th8 coming year ané continue to deliver our services with dedication and a smil8. Inygstmants poll¢y: The Iruslees are empowered by Ihe Memorandum and Arbcl8s of Association lo invest the charity funds as they see rrt. The investment policy requires that sU￿lUS funds, not required for working capital purposes, should be invested lo provide maximum return at minimum risk lo the organisalK)n. All funds thot ar8 surplus from time lo time are inveslad on a short, or medium term, fixed interest basis. To minimise thè risk lo fijnds. investments are depos(ted with many banklng Inslltutions who are regulated by th8 Financlal Serwces Authorily and are members of the Financial Services Comp8nsation Schem&. The Charity's investment policy will be reviewed on an annual basis. HIGHFIELD HALL COMMUNrrY CLUB Dlrectors. and Trustees, report (Continued) for the year endgd 31" October 2023 Res8rves Policy The Irustees have reviewed the tharity's need for reseNes and developed a reserves policy in line with the guidance issu8d by the Charity Commission. The tNstees prè5entty re￿nISe the need lo maintsin unrestllcted funds, which have not b88n designated for specrfic use, al a level of one year of operating costs. The trustees consider that reserves al this18vel will ensure that in the event of a significant drop in funding or delay in receipt of lunding. they will be able to continue the Charity's cu￿ent activities whilst additional funds ar8 sought. The followlng were ¢ustodlan trustees durfng the period under revlew: Mr8. Robina Iqbal Ms. Sabia Akhtsr Mrs. Jennifer Ann Stewart Ms. Andrea Louise Roberts Anyone wishlng further details of the charity should cnntact Mr5. Robina Iqbal 1robina@highfieldhall.org.ukl Finan¢es The results are shown on Paggs 10 and 11. HIGHFIELD HALL COMMUNITY CLUB Dlrectors, and Trustg8$' reFKIrt Icontlnuod) for the year ended 31ST October 2023 ANNUAL REPORT OF THE TR STEES The trustees are rw4uired to prepare financial statements for each financial year whith gNe a true and fair view of the state of affairs of the charlty, and of its surplus or deficit for that ye8r. In preparing these fina￿la1 statgments. the tnjstees are required to.. sel8cl Suttab￿ ac¢￿jnI1ng polI￿e$ and appty these consistently make reasonable and prudentjudgments and estimates p￿pare the financial ststements on a going con￿rn basis unless in their vlew the charity wlll be unable to contlnu8 in business. They are also responsib18 for. keeping proper accounting records safeguarding the charity's assets taking reasonable steps for the prevention and detection of fraud. In the opinion Df the trustees, all the foregoing requirements have been r2rried out. By order of the trustees Mrs. Roblna Iqbal Custodian Trustee Dale: a4. i. X2LI-. frIIGHFIELD HALL COMMUNTfY CLUB Indopèndent examlner¥' rwrt for lh• yg•r endgd 31rt October 2023 Ind• nd examln8 ' steès of 'HI hffel Hall Cctrmmunl Clu I rap¢xt t) th& tru8teas Dn my exan￿nsIb)n of ol Hlghflald Hall Coromunlty Club for the year énded 3111012023, wNch are 881 •JJtOTh PHQ8s 10 to 11. ReBponslbllMèa •rtd ba81¥ of rnport A¥ Ihfj charfty trl￿ta&s d theTn￿l {and dr80th fvr pvw6 oleompaEW law}you aro mpon81bl& for the pr8p4rabon of the aG¢tsunE8 lft accordance wPth rnqulrgmenls ol thg compo￿#￿ Act 2￿01￿• 2006 Aol'l, HavlTrJ 8allsffed myseff th81 the &cwunts of the ¢ompany qr& not requIr￿ trs b8 gudllgd undw part lfj of Lh8 2006 Act ar8 01￿1￿10 lor Indopgndgnl examlngllL¥E, I retot h rospKI ol my oxamlnauon olyour comp8nl8 aocouftls carrfed out u￿er￿aCtIOn 146 01 Ch4r(bg8 h&2011 I'the 2011 AL*I. In carrykw out my èyAnlnBUon I have folbwgd All appllcabb Dlra¢dony gfven by Iho Charfty ConynL491on up.dgT sectlon 14616llbl ol lh8 2011 Indopandont •xamlneV6 8talam•nt I hav6 cumWatad my oxamlnallon. l Conff￿ th&1 no matodal Matters trAvo coma lo my attorthn In ¢OMe¢*loft *4th • >xamlnaflon gNlrg mo Grfusa to bdleve thot h arty not6rf91 Te8￿￿ aa¢wnNng r¥LaJrd8 havè nol t*èn k8Ptln ruwl of ch8rfty kn 40)rdance wkh 88Ctlon 386 of tho Componlos Aot 20CQ' or Ihe a￿￿JnI0 dES not aw)rd th Iho8a ro￿rt8. or the arO￿nIS not cffiiJy Trth artourte￿ r8qulrnmwts 396 oflh8 2008 AGt other any ffèqulrgrnenl that the 4¢eaunl8 ffye a fvlr¥hW wNth18 no14 matter Eon8klerod parl of Indopgnd4nl gKwnlnatroll; s)r the have not wepar8d In gCL*vdarKe vAth mafhoda end ￿n￿jpl0S of tha St&temenl of Racomrn￿dgd Pracltc& fotsc prr4ett atso invol￿ otrerrnedo lechnkiues wt.ich were 5h)wrase at the launch. thÉ w811 hanging Is display8d al HH. SC Chlldr•n Famllos.. Supp)rt.'Cf famir￿*7￿flth pwr815and￿i￿tr¢￿kIrenIkn1lIeS d￿Tr4 theyear tO9radualy bring back into soclal intefacuan after Co¥ d 19. To ctmbal wla1v￿. depr￿￿. L8¢k otconfklence to 6a88 loss of loved on8s Ibeffi8.IdSng swwc81. Also swportsng vulw?ii￿G￿Idw ly(ww we51 to wth otrEr childrgn in gGtivittgs and gEt resplefrorn caring. Blmiln hamc Councll. LO¢￿ Innovauon Fund- Bus- Rest￿1￿￿ funds ￿lated to the maintenan* offv ¢ommunity bug. The provides Iranswrt and 15 elso bsed forwubwps I ￿..ea￿￿ a￿￿ties/ nfomialion tharing and b6n8nts local group$ d the wdar communty. Itakn serves as a stalb)￿ unitto and events. N6ar Nei hbourn.. R8slrLted tuThJlrYJ ￿th ￿ c0Th￿J￿￿ about th8 neods of the aros, SUPfN)rt fvr Intermti(￿9I WorTED'S Day evenL Falth AGllon-CMattve E Ilth Classts. FaHh A￿l￿teamS up *lth bxal centres to 0ftercreat￿e Eryllsh Clas8eg. ks one of th￿rtrUSted hubs and they regul*y HHIO partnerwlh th8rn io rcll th8tsè cb&sas atV8rtous kxalons. PiH usos trainod lutots to délverthesc C￿sses. 18 HIGHFIELD HALLCOMMUNrrY CLUB MOTES TO THE FINANCIAL STATEMENTS for the year ended 31 October 2023 Reconciliation of mov•ments in funds 2022- compaTalive8 1Nov Incomlng 2021 rosources Outgolng resources 31 Oct 2022 Trnnsf•rs Unrestricted funds 69,202 71.822 156.7761 84,248 R•strfctod fvnds Ac¢orrJ- Lets GrowTogether Asda grant Soothing stttches Wise women BVSC chlldren and famllles Clothworkgrs LIF-BUS Near newJhLxJur5 766 2,800 {2,5131 {1.5001 {6.8401 11.1791 12.1721 12171 I1,8￿> 1,053 10,0(KTr 3,160 1,421 2,169 217 7,404 864 5,804 864 11.420 16,900 {16.2211 12,099 Total funds 80,622 172.9971 96,347 Analysls of not assets between funds 2023 Unrestrkted fvnds R95trfcted funds Total funds Fund balan¢•$ at 31 Oct 2023 aro represented by: Current assets Current li8bilities 70,389 23,922 94.312 Tot81 nat assets 70.389 23.922 94.312 7a. Analysis of nèt assets funds 2022 - comparatives Unrestriet•d funds R•strlct•d fvnds Total fund5 Fund balancès at 31 Oct 2022 arn represented by: Current assets Curr&nl llabil￿188 80,Q01 1554} 16.900 96.901 1554} Totsl nel assets 79N47 16.900 96.347 19 HIGHFIELD HALL COMMUNITh CLUB NOTES TO THE FINANCIAL STATEMENTS tor the year ended 31 October 2023 Controlling party Thg tharitable company is uThJer the control of the Board of Trustees. Company status The Company is limited by guarantee and does not have any share capital. Every member of the company undertakes lo ¢x>ntribute to the assets of thè company in the event of its beings wound up while he is a member or within one year after ceasing to b8 a member, for paym8nls of the debis and liabiliti8s of lh8 company contracted beftire he ceased to be a rn8mber. and the costs, charges expenses of windlng up. and for the adjustment of the rights of the contributions among themselves such amount as may b8 required, nol 8xc8&ding £1. 10. Rolatad party transactlons There h8ve been empk>yee wages paKI to Robina Iqbal's (frusleel partner, Mazhar Iqbal, tolalling £26,169 with Employer National Insurance of £2,725. Th&ra ara no oulslanding balances or provisions for doublful debts relating to this as al 3111 October 2023. In addilK)n, there have been no amounts written off from such balances during the year. There is a 'conflict of inleresl. ￿l1¢Y in place to prevent any deusions being influenced by thè retationship. Aconflict regi8ter is maintained and updated annually. Should any decisions arise related lo trmjth parties, they are asked to leave the room so that they do not participate. 20