2020-09-07-accounts

Trustees’ Annual Report for the period

From 10[th] October 2019 Period start date To 9[th] October 2020 Period end date

Charity name: Zenith Youth Theatre Company

Charity registration number: 1169585

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the CIO are:- To educate young people in the dramatic/musical arts and theatre studies, and to further the development of public appreciation and taste in the said arts. To provide practical experiences in all aspects of theatre production to young people. To engage with young people who otherwise might not see musical theatre as a means of enhancing life chances and opportunity.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Cast members are tasked to study their characters and are given guidance on how these characters are portrayed to the public. They are asked to practice their dances, songs and lines outside of the rehearsal process. Where appropriate, cast members are encouraged to reflect on how the characters and the shows values may not ‘fit’ within a modern society. In Pinocchio the cast were asked to tailor their performances to a new, younger audience. Zenith cast members performed one musical in this year, Pinocchio. The second show, Chicago, was postponed due to the pandemic. To keep the cast engaged during the Spring lockdown we continued rehearsals online, along with a programme of quizzes and other games for the members, volunteers, ex- members and supporters. We also produced a 2 hour long online performance entitled A Night In of Variety. Zenith shows are promoted through website, social media, word of mouth and leaflet drops across all socio economic groups in and around Bath. In addition we produce a quarterly newsletter which is available via email and through our website
Statement confirming whether the trustees have had regard to the guidance	Para 1.18	With reference to the statutory guidance on public benefit, the Trustees continue to promote a ‘No Audition Policy’ to become a member of Zenith Youth Theatre Company. In

issued by the Charity Commission on public benefit		addition, due regard is given to ticket pricing and the continuation of offering tickets at concessionary rates. This year in particular we were aware of potential financial difficulties of members and their families and set aside monies to help them with their membership fees.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Our Roper Legacy Fund supported three members with the costs of auditioning for dance college and payment of fees due to financial difficulties brought about by the pandemic.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The valued contribution made by volunteers is welcomed and appreciated, especially during show weeks and is essential to the operation of Zenith Youth Theatre.
Other
Achievements and Performance
	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The company rehearses Friday evenings at St Mark’s Community Centre, Bath. During the lockdown we rehearsed online. In October 2019 we won the Rose Bowl Award for the best youth production for Westside story. Zenith cast members performed one musical in this year, Pinocchio at the Kingswood Theatre, in Bath. It was well received, with an increased effort to get a younger audience. The second show, Chicago, was postponed due to the pandemic. To keep the cast engaged during the Spring lockdown we continued rehearsals online, along with a programme of quizzes and other games for the members, volunteers, ex- members and supporters. We also produced a 2 hour long online performance entitled A Night In of Variety.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Company has undertaken a review of its committee and volunteer structure to ensure that we remain effective and responsive that meets the needs and challenges of a successful youth musical theatre group.
Performance of fundraising activities against objectives set	Para 1.41	Due to the pandemic, fundraising was limited, but expenditure was also low. We managed to raise money through our Night In Of Variety online show which has gone towards our Project Pop Up.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Due to the pandemic our income and expenditure was much lower than normal. However, we still ended the year with a surplus.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity policy is to ensure that we hold enough reserves to cover any outstanding costs due to cancelation of a show through unforeseencircumstance.
Amount of reserves held	Para 1.22	£32272(excludingfunds alreadyallocated).
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our principal sources are through ticket sales, which have obviously been limited this year and may continue to be limited for the near future. We continue to apply for grants for our Project Pop Up which will enable us to continue our shows in an outdoor setting and a socially distancedway.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Our investment policy is continuously monitored with the focus on balance of risk versus income.
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Incorporated Organisation (Foundation)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Five Appointed Trustees Six Elected Trustees

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Induction Includes a general questionnaire compiled from the Essential Trustee Guidance (CC3) Relevant regular updates from the CC are circulated to all Trustees
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The day to day activities of the charity are managed by a Management Committee of volunteers, of which five members of the Committee are Trustees.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Zenith Youth Theatre Company
Other name the charity uses
Registered charity number	1169585
Charity’s principal address	St Marks Community Centre Widcombe Bath BA2 4PA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Michelle Tucker	Chair
	Delia Lee	Vice Chair
	Carol Jones	Treasurer
	Joanna Griffin	Secretary
	Chris Jones
	Joel White
	Patricia McSherry
	Roy Page
	Scott Rogers

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Michelle Tucker Position (eg Secretary, Chair, etc) Chair of Trustees Date 4/12/20

1169585 Recei ts and ments accounts CC16a Forthe pwlod I1￿(￿￿19 Section A Receipts and payments Unr6sMct•d fvnds Rostrlctod Endowmvnt Total fun La¥tyear A1 R•¢¢lpts Twsf8ff8d funos 9.1BI 22.719 ,167 9,131 Mem1￿shI) and r*trMt8&S fundryisms, gants & dtmliL •74 l213 Cosojmè & Iwe Bank Interpsl AR) •74 19 A3Pa 17 1310 17Jfj• 1.21• 13S8 1S 15 476 Sub tot 2&352 3Y,701 37.T04 14et of r￿01pt￿PJYMentsJ A5 Transfers btheen f￿￿1$ A6 Cash last ywend Cash fvnds this year8ftd 11,281 25. 56.195 11,28

Section B Statemont of assets a17d liabilities at the end of tlie period CalegorSe$ Detsl B1 Cmh Dptails DeEai15 Details B5 Liabililies

Independent examiner's report to the trustees of Zenilh Youlh Theatre Company I on the receipts and Pa￿nents account of the Charity for th? ￿ar ended g October 2020, which are set oul on pag8s 1 and Respective responsibilities of trustees and examiner The charity's Iruslees ar8 r88ponsitle for th8 pr8paralin of th8 arLounts. The thanty's tnJs1888 rA)n8Kler that an audit is not required for this year under secbon 144121 of Ihe CharilE5 Act 2011 (the 2011 Acii and thai an independent e¥arDinaiion is needed. It 15 my r8sponsibilty lo.. examine the actcxjnts under Section 145 of the 2011 Ad lo follow the wct8¢ures la￿ ¢own ￿ Ihe general DwectI￿$ gi￿ by th8 commissKJn un<ler sectKJn 145lSllbl of the 2011 Act lo stat8 %th8th8r partiajlar matters have ￿me to my attaTrtb)n Basis of independent examiner's report My examination wa$ carried in accordancè wth tho general Direci¥yis givan by tha Charrty Commission. An axamlnalion ncludes a review of the a¢￿vn11nQ ffjwrds kept by the tharity aThJ a comparison ol the accounts presented ￿th those records.11 a150 indudes consideration of any unusual rt8ms or discl)5ure5 in th8 accounts. and seeking explanations from you 85 tru51ees conc8rning any such matters. Th8 procedur88 und8rtaken <Jo not provKJ9 all the ev1ence that would b8 required in an audit and cons8qU8nlly no opinion 15 given as to whether the xcounls pr8S8nt a'tru& and fair vi8w' and th8 report15 lirnit8d to those m8tters $81 out in the next statement. Indep8kenl examSn8r's ststement In connecllon ￿th my examination, no matter has c¢yne to my att￿.. 111 ttlch gives me reawnable Cause to b81ie¥e Ihat In any malerfal resM the wulrements.. lo keep aC￿￿ntIng records In xcordarK8 wlh Section 130 01 lh8 2011 Act 10 prepare accounts %vhieh aecord wilh the aetoJntiThJ reeord5 and eompty with aetryjnikng rèqulr8rn8nts of th8 2011 Aei have not been mel or 121 to which. In my opin1￿, attentK)n shouK1 be drawn in (dertoen8N68 pmper uTh*ffstsnOirKJ of the arxounls to be read)8d Matthew P¢yter FCA Indepe￿￿nI Examlner Hain8s Watts Enterprise House TSmbr&ll Street TrOwbr￿Se WiK5hire BA14 8PL 3 November 2020