1692 Commercial Street,
86 Commercial Street, Norton-on-Derwent, North Yorkshire, YO17 9ES
## **NORTON HIVE LIBRARY AND COMMUNITY HUB**
**A CHARITABLE INCORPORATED ORGANISATION (CIO) (CHARITY NUMBER 1169524)**
## ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR YEAR ENDING 31[st] DECEMBER 2021
## **Norton Hive Library and Community Hub**
(Charity Number 1169524)
## CONTENTS
LEGAL INFORMATION………………………………………………2 BOARD OF TRUSTEES …………………………………………….3 CHAIR’S REPORT……….…………………………………………….4 TREASURER’S REPORT……………………………………………..6 FORWARD PLAN ……………………………………………………..7 STATEMENT OF FINANCIAL ACTIVITIES ……………….8 BALANCE SHEET ...…………………………………………………9 NOTES TO THE ACCOUNTS ………………………………….10 INDEPENDENT EXAMINER’S REPORT …………………..12
**Norton Hive Library and Community Hub**
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(Charity Number 1169524)
## Legal Information
Registered Charity Number - 1169524
Principal Address and Registered Office - Norton Hive Library and Community Hub 86 Commercial Street Norton-on-Derwent Malton YO17 9ES Bankers - Yorkshire Bank (Virgin Money UK PLC) 46 Coney Street York YO1 9NQ Independent Examiner – Martyn Herring 2 Setton Farm Langton Road YO17 9PU
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## **BOARD OF TRUSTEES**
**----- Start of picture text -----**
CAROL DUNCAN Trustee from 2018 SECRETARY
until May 2020 CHAIRPERSON from
May 2020
SHIRLEY WILDE Trustee from 2018 TRUSTEE
until May 2020 VICE-
CHAIRPERSON from May 2020
CAROL DULSON TRUSTEE from December 2019 until
May 2020 SECRETARY
from May 2020
GILL WANNELL TRUSTEE from 2017
TREASURER from 2017
DAVID PONTON-BROWN Trustee from 2017 CHAIRPERSON
from 2018 VICE-
CHAIRPERSON until May 2020
TRUSTEE from May 2020
FRANCES WAINWRIGHT TRUSTEE from 2018
COLIN DAVIS TRUSTEE from 2018 until May 2020
then from November 2020 until July 2021
DAVID HURLEY TRUSTEE from 14 October 2019
RAY KING TRUSTEE from July 2020
ANTHONY KINGSTON TRUSTEE from September 2020
**----- End of picture text -----**
## **CHAIR’S REPORT**
2021 was yet another stop start year for Norton Hive, although not nearly as bad as 2020. We re-opened Tuesday 5[th] January only to close the following week until Tuesday 13[th] April. Due to the restrictions placed on meeting in
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groups the AGM was postponed from March until June 23[rd] . Unfortunately, the AGM was poorly attended which was probably due to the continued worry over Covid -19.
A revision of Item 16 of the Constitution amended the item to **“ Any person who retires as a charity trustee by rotation or by giving notice to the CIO is eligible for reappointment.”** This was passed by all present.
Our Tuesday Reading Group recommenced in June in our newly refurbished Derwent Room and has carried on throughout the year. Code Club took up their slot on a Monday afternoon and has gone from strength to strength under a group of dedicated volunteers. Adult Learning Services began a series of bookings for beginners in IT in June which carried on through till October. Unfortunately, due to payment problems the trustees took the decision to refuse further bookings. A church group called Ryedale Site has taken up alternate Sundays in the library.
Our Summer Reading Challenge was a great success and thoroughly enjoyed by all participants. We were unable to go into schools to promote the SRC but although the numbers were not as high as in previous years we still managed a very creditable take up.
Our Busy Bees Craft Club was as popular as ever and a rota of volunteers provided tuition in various crafts to the delight of the participants. The Hoglets Theatre Group paid us a visit in August after the trustees received funding and although it was the wettest Friday ever a group of children thoroughly enjoyed the performance. Due to the inclement weather the performance had to be inside which restricted the antics of the performers somewhat and one baby strongly objected to the loud noises!!!
Due to some of our volunteers feeling that they did not wish to return to the library we were left with a shortfall. It was decided to hold coffee mornings on the Thursday and Saturday mornings 13[th] and 15[th] August. Unfortunately no new volunteers came forward although some of our regulars enjoyed a free cup of coffee and cake. Thanks to the volunteers who provided the delicious baking.
The end of August saw a display erected in the library from Ryedale Carers. This took the form of two patchwork quilts fashioned by Ryedale Carers volunteers. Each volunteer had sewn a picture of what the pandemic had meant to them. A truly remarkable artwork which was greatly admired by all the library users for the two weeks they were on display.
Knit and Natter and the Spinning group returned at the end of September which made us feel as if things may just be getting back to some kind of normality. Storytime also became ‘live’ again and was welcomed by Mums and toddlers who had missed the personal contact provided by our Storytime volunteers.
After interviews a new Library Supervisor was appointed, and Beccy Roberts has become a valued member providing support and back up as required. Facebook has become a main advertising outlet along with the Handy Mag and our Website.
The Santa Fun Run and Christmas Lights switch on was cancelled due to adverse weather conditions but we carried on with our Craft Fair. Although takings were down on previous years the Fair was reasonably well attended and thanks go to Gill Wannell and all the other volunteers who worked so hard to make the day a success.
Harminis Music Session funded by Ryedale Council commenced a 14 week run
on 16[th] December and has proved to be extremely popular and well supported.
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December saw the resignation of Shirley Wilde from the Home Library Service. Shirley has spent many years in charge of this Service and will be very much missed for her superb organisation and dedication. The Trustees gave Shirley a vote of thanks and NYCC and the HLIS volunteers gave Shirley a voucher and flowers in recognition of her work. Shirley continues as a trustee and vice-chair till the AGM in March. Sue Pacey a former librarian at Norton has taken over from Shirley and I’m sure will prove to be an able replacement.
We closed the year with a Christmas Party to thank the volunteers for their continued support and hard work. Food was provided by Yangs Chinese and David Ponton-Brown organized us into teams for his Christmas Quiz. The evening was voted to be a success and enjoyed by all who took part. The Chair proposed a vote of thanks to all the volunteers.
We move on to 2022 with a positive attitude, new volunteers and a determination to keep Norton Hive Community Library and Hub performing and providing the support it has become known for.
**Carol Duncan Chair of Trustees January 2022**
## TREASURER’S REPORT
Funds required to keep the library afloat is extremely difficult during a pandemic when we are unable to hold events, so we are doubly grateful to all our supporters who have helped us to pay our bills and to continue with much needed improvements to the structure and fabric of the building.
This year we have finished the cupboards in the meeting room (renamed the Derwent Room) which has been a massive help to the volunteers who run the children’s activities group on Saturday mornings (Busy Bee’s Club, or BBCs!) as they no longer have to go outside to the shed to get their supplies for the crafts they are leading.
We have also purchased a new administrative computer to help with Zoom meetings and a noticeboard for the front of the library to give better access to the public to know what is going on.
CCTV was also installed to try and curb the vandalism and litter dropping in the grounds – sometimes extremely unpleasant for some of us to have to clean up – not to mention hazardous as broken bottles are a regular happening.
Unfortunately we had a loss in the gardens this year as one of the rowan trees had developed canker and had to be removed, the second one treated so we hope to hold on to it a little longer. Grants were received to cover these costs and to purchase more planters to have a couple more trees in the new year.
We remain very grateful to the groups who support us with grants – without them we would be very much worse off.
Again we made a small loss this year, not a happy result for a treasurer, but under the circumstances I am glad that it was no worse and look forward to a happier and more economically sound future year (despite the gloom about the rise in energy costs) with lots more activities for all to enjoy and a much more positive bank balance!
Gill Wannell Treasurer
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INCOME AND EXPENSES FOR THE YEAR ENDED 31 ST DECEMEBER 2021 **INCOMING RESOURCES: Notes Unrestricted Restricted Total**
**2020**
|**Funds**
£
Grants
6
Ofce Rents
Room Hire
Events (net)
Library Receipts
Donations
Gift Aid Donations
Gift Aid Received (Building)
Gift Aid Recoverable
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED:**
Charitable activities:
Projects
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Heat, light, water
Repairs and Maintenance
Health and Safety
Insurance
Cleaning
Legal
Ofce equipment, fxtures etc
General
Gardens
IT
Travel
Governance costs
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**TOTAL RESOURCES EXPENDED**
**NET INCOMING RESOURCES**
**FUNDS BROUGHT FORWARD**
**TRANSFER BETWEEN FUNDS**
**FUNDS CARRIED FORWARD**|**Funds**
£
£
5,168
6,900
1,050
963
394
353
331
-
82
10,073
,5,168
6,907
3,258
2,559
117
438
1,425
252
2,331
406
52
241
-
_
11,040
6,907
(967)
(1,739)
12,907
4,611
(475)
475
11,465
3,347|£
13,247
5,100
2,614
394
512
461
1,212
-
564
303
15,241
24,407
11,183
3,342
2,703
561
368
1,672
117
1,142
663
125
179
122
-
22,177
(2,706)
2,230
17,518
15,288
_
-
14,812
17,518|£
13,247
5,100
2,614
394
512
461
1,212
-
564
303
15,241
24,407
11,183
3,342
2,703
561
368
1,672
117
1,142
663
125
179
122
-
22,177
(2,706)
2,230
17,518
15,288
_
-
14,812
17,518|
|---|---|---|---|
||||11,183
3,342
2,703
561
368
1,672
117
1,142
663
125
179
122
-
22,177|
||||2,230
15,288
-
17,518|
8 BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2021
|**Notes**||**31 December**
**31**||
|---|---|---|---|
|||**2021**
**December**||
|||**2020**||
|||£|£|
||**TANGIBLE FIXED ASSETS**|-|-|
||**CURRENT ASSETS**|||
||Debtors and Prepayments|412|303|
||Bank Deposit|2,000|2,000|
||Bank current and petty cash|14,961|15,539|
|||17,373|17,842|
||**LESS CURRENT LIABILITIES**|||
||Creditors and Accruals|(2,561)|(324)|
||**NET CURRENT ASSETS**|14,812|17,518|
||**NET ASSETS**|14,812|17,518|
||**REPRESENTED BY**|||
||Unrestricted funds|11,465|12,907|
|8|Restricted funds|3,347|4,611|
|||14,812|17,518|
These financial statements were approved by the Trustees on and signed on their behalf by:
These financial statement were examined and approved by the independent examiner on
Date: Signature:
**NORTON COMMUNITY LIBRARY AND HUB** (registered Charity Number 1169524) **Notes to the accounts for the year 1 January to 31 December 2021**
## 1) **Constitution**
Norton Community Library and Hub is a Charitable Incorporated Organisation which was registered with the Charity Commission on 6 October 2016
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## 2) **Basis of preparation**
The accounts have been prepared on the basis of historic costs in accordance with Accounting and Reporting by Charities – Statement of Recommended Practice – and applicable accounting standards. The Charity has taken advantage of the exemption in Financial Reporting Standard No.1 from the requirement to produce a cash flow statement on the grounds that it is a small charity.
## 3) **Accounting Policies**
## **Restricted Funds**
Restricted Funds are subject to specific conditions by donors as to how they may be used.
## **Unrestricted Funds**
Unrestricted Funds are funds that can be used in accordance with the objects of the charity at the discretion of the Trustees.
## **Governance Costs**
Governance costs consist of the reimbursement of Trustees’ expenses incurred in carrying out their statutory responsibilities.
## 4) **Lease**
The Charity has entered into a lease with the North Yorkshire County Council for the occupation of the Library and Hub. The lease is for ten years commencing 1 April 2017 at a peppercorn rent, if charged.
## 5) **Service Agreement**
The Charity has entered into a Service Agreement with the North Yorkshire County Council for the operation of the Library and Hub, which includes setting out the obligations of both the Council and the Charity. The Agreement is for five years commencing 1 April 2017.
## 6) **Grants**
|Restricted grants received during the year:
Ryedale District Council – Cupboards and Computer
Malton & Norton Rotary – Cupboards and Community Fund
NYCC – Stronger Communities – Computer and PPE
Wilfred Jackson Trust – Noticeboard and gardens
Malton and Norton Lions - Cupboards
Norton Hive – Community gardens (Transfer between funds)
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7)**Projects**
Expenditure during the year:
£
Code club
Community fund
Community gardens
Computer
Cupboards|£
568
1,000
1,000
2,000
__600
5,168
__475
5,643
430
470
704
943
1,680|
|---|---|
||IT|9|
|---|---|---|
||Meeting room|220|
||Noticeboard|1,639|
||Pop-Up|270|
||PPE|154|
||Sing!|_388|
|||6,907|
|8)|**Restricted Funds**||
||As at 1 January 2021|4,611|
||Received during the year (Note 6)|5,643|
|||10,254|
||Expenditure during year (Note 7)|6,907|
||As at 31 December 2021|3,347|
||Restricted funds carried forward consist of:||
||Code club|377|
||Community fund|1620|
||Community gardens|132|
||Computer|-|
||Cupboards|-|
||IT|237|
||Meeting room|-|
||Noticeboard|-|
||Pop-Up|701|
||PPE|141|
||Sing!|_139|
|||3,347|
## 9) **Governance costs**
The Trustees received no payment for their services.
No fee was charged for the Independent Examination.
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