2023-08-31-accounts - Brecknock Federation Of YFC

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BRECKNOCK FEDERATION OF YFC (CIO)

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 AUGUST 2023

BRECKNOCK FEDERATION OF YFC (CIO)

INDEX TO THE FINANCIAL STATEMENTS for the year ending 31 August 2023

Page Trustees Report Independent Examiners Report Receipts and Payments Account Statement of Assets and Liabilities Note to the Financial Statements 10

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT for the year ending 31 August 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Brecknock Federation of YFC, formed under a Constitution dated 12[th] May 2016, is a registered charity no. 1169501 and its address is Brecknock YFC Office, Hay and Brecon Farmers, Ffrwdgrech Industrial Estate, Brecon, LD3 8LA.

TRUSTEE SELECTION

Trustees are selected at the Annual General Meeting; each club nominate two members to become trustees of the Federation and vote at Executive committee meetings and the AGM. In addition, the County Chairman, County Vice Chairman, Finance & Events Committee Chairman and Vice Chairman, Competitions Committee Chairman and Vice Chairman, Welsh Language Development Chair and Vice Chairman, Youth Forum Chairman and Vice Chairman, Board of Management Chairman, County President and three co-opted members, all elected or confirmed at the AGM are also trustees.

Day to day running of the organisation is carried out by two part time members of staff.

Membership of the clubs associated within the Federation is open to all young people aged between 10 and 28. The trustees oversee the day to day running of the club through the Executive committee; trustees seek the views of the membership, the Federation staff and volunteers in deciding the activities to be run. There are safe guarding and child protection policy in place. Data Barring service check are carried out prior to commencement of employment or trusteeship and checks carried out again in line with statutory requirements.

All trustees give their time voluntarily and receive no remuneration or other benefits as a result of their trusteeship.

TRUSTEES

TRUSTEES
Trustees:	Mr Jonathan Davies
	Mr Thomas Pritchard
	Miss Shan Evans (resigned 29 September 2022
	Miss Sian Healey (resigned 29 September 2022)
	Mr John Price (resigned 29 September 2022)
	Mr Niall Evans (resigned 29 September 2022)
	Mr Ryan Watkins
	Mr Sonny Ryland
	Mr Carwyn Pugh
	Miss Emma Jones
	Miss Emma Rees
	Miss Elin Protheroe
	Mr Robert Healey (resigned May 2023)
	Mrs Sharon Healey (resigned 29 September 2022)
	Mr John Phillips (resigned 29 September 2022)
	Mr Baden Davies (appointed 29 September 2022)
	Miss Caitlin Harley (resigned 29 September 2022)
	Miss Emma Powell (resigned 29 September 2022)
	Miss Bethan Jones
	Miss Ffion Hemmings (resigned 29 September 2022)
	Miss Leanne Davies
	Mr Raiff Devlin (resigned May 2023)
	Mr Peter Hope
	1

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2022

Trustees (continued):

Miss Jayne Owen-Lowe (resigned 29 September 2022) Mr Cerith Davies (resigned 29 September 2022) Mr Deryn Evans Mr Hugh Prothero (resigned 29 September 2022) Mr Jamie Coles (resigned 29 September 2022) Miss Rhian Jones (resigned 29 September 2022) Mr Lewis Davies (resigned 29 September 2022) Mr Gareth Jones (resigned May 2023) Mr Richard Davies (resigned 29 September 2022) Miss Libby Davies Miss Kayleigh Jones (resigned 29 September 2022) Miss Ellie Torrance (resigned 29 September 2022) Miss Sioned Davies Miss Rhiannon Chamberlain (resigned 29 September 2022) Miss Carys Rees (resigned 29 September 2022) Miss Llinos Jones (resigned 29 September 2022) Miss Megan Williams (resigned 29 September 2022) Mr Gethin Havard (appointed 29 September 2022) Mr Paul Thomas (appointed 29 September 2022) Miss Ffion Price (appointed 29 September 2022) Miss Millie Samuel (appointed 29 September 2022) Mr Ieuan Parry (appointed 29 September 2022) Mr Samuel Powell (appointed 29 September 2022) Mr Nick Jones (appointed 29 September 2022) Miss Beatrice Jones (appointed 29 September 2022) Mr Chris Jones (appointed 29 September 2022) Mr Jack Baldwyn (appointed 29 September 2022) Mr Dafydd Havard (appointed 29 September 2022) Miss Isobel Hood (appointed 29 September 2022) Mr Iwan Davies (appointed 29 September 2022) Miss Chloe Hyde (appointed 29 September 2022) Miss Ffion Williams (appointed 29 September 2022) Mrs Samantha Davies (appointed 29 September 2022)

The Trustees are nominated and elected at the Federation’s Annual Meeting.

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2023

Principal office:	YFC Office
	Hay and Brecon Farmers
	Ffrwdgrech Industrial Estate
	Brecon
	Powys
Accountants	W J James & Co
	Chartered Accountants
	Bishop House
	10 Wheat Street
	Brecon
	Powys
Bankers	Barclays Bank PLC
	9 The Bulwark
	Brecon

OBJECTS OF CHARITY

The objects of Brecknock Federation of YFC (CIO) are: -

a) To advance the education and personal development of young members of the public at large in agriculture, rural life and affairs, international understanding, home crafts, the environment, and related subjects.
b) In the interests of the social welfare of such members, to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities, which will improve their spiritual and mental capacities, health, and well-being, raise awareness, self-reliance and individual responsibility so that they may develop as individuals into full citizens.
c) To promote its activities through the mediums of English and welsh and to ensure those activities enhance the members' understanding and knowledge of Welsh rural life, welsh culture and the welsh language, along with providing an understanding of other cultures.

ACTIVITIES AND ACHIEVEMENTS

Brecknock Federation hosts a wide range of activities designed to improve members knowledge of agriculture, rural affairs and life skills. We hold training and competitions across all of these themes, examples include public speaking, lamb trimming and hedging. The majority of our competitions are open to the general public as spectators including a weeklong drama festival, eisteddfod, public speaking day and many more.

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2023

Our focus on rural affairs has included several farm visits and a trip to the Royal Highland Show. Clubs have hosted discussions such as the future of agriculture and environmental impact, mental health in rural settings. Training sessions for members to access have included food hygiene, business VAT, safeguarding and training for being a committee member.

Both the Federation and its constituent clubs make a significant contribution to our local communities; many clubs being integral parts of their local agricultural shows, putting on community events such as christmas tractor runs and many other social events. We support organisations such as the Breconshire Agricultural Society, and were privileged to be part of the event to welcome the King and Queen to Brecon hosted by this organisation.

PUBLIC BENEFIT

In planning the Charities activities for the 2022/23 year we kept in mind the Charity Commission’s guidance on public benefit at our regular trustees’ meetings (executive committee).

RESERVES POLICY

The main financial risks to the charity are the loss of the long-term funding from the County Council and losing our rent-free office facilities. There is also a risk from reduced income from grants and other donations. The trustees’ have a reserve policy to maintain funds at a level to cover over 12 months of operational costs, as a minimum, in the event of a loss of income and to meet any unforeseen expenditure that may occur.

Funding awarded for specific purposes are maintained in the accounts as restricted reserves for use for the purpose of the grant / gift / funding.

Currently the Federation does not hold any specific reserves in its accounts in respect of areas such as repairs and renewals etc.

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2023

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP 2019;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

…………………………………… Dated:…………………………………….

Miss Leanne Davies

BRECKNOCK FEDERATION OF YFC (CIO)

INDEPENDENT EXAMINERS REPORT to the Trustees of Brecknock Federation of YFC (CIO)

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2022 which are set out on pages 7 to 16

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

…………………………………… J M Roderick Bsc, ACA W J James & Co Chartered Accountant 10 Wheat Street Brecon

Date: ……………………………….

BRECKNOCK FEDERATION OF YFC (CIO) RECEIPTS AND PAYMENTS ACCOUNT for the year ending 31 August 2023

				Total	Total
		Unrestricted	Restricted	funds	funds
	Note	funds	funds	2023	2022
		£	£	£	£
INCOMING RECEIPTS
Drama festival		18,219	-	18,219	-
Club levies		8,564	-	8,564	3,294
Rally	1	18,236	-	18,236	14,857
Federation events	2	29,840	-	29,840	29,320
Donations and collections		5,962	-	5,962	5,663
200 Club donation		5,650	-	5,650	-
Raffles		97	-	97	176
Grants	3	16,135	4,331	20,466	29,206
Club supplies	4	591	-	591	514
Advertising and sponsorship	5	1,015	-	1,015	1,210
Catering		1,079	-	1,079	839
Printing		163	-	163	153
Members contribution to training		225	-	225	-
Interest received		3,586	-	3,586	1,684
Brecknock Beacon		150	-	150	880
COVID19 Job Retention Scheme		-	-	-	187
		______	______	_	______
TOTAL INCOMING RECEIPTS		109,512	4,331	113,843	87,983
RESOURCES EXPENDED
Drama festival		9,243	2,043	11,286	-
Club levies		15,567	-	15,567	3,717
Rally	6	13,211	-	13,211	5,842
Federation events	7	30,396	3,662	34,058	36,033
Catering		1,045	-	1,045	400
Donations		3,466	-	3,466	1,935
Brecknock Beacon		885	-	885	1,170
Wages		37,499	-	37,499	32,078
Pension		1,841	-	1,841	1,278
Training		2,166	-	2,166	3,164
Repairs and renewals		120	63	183	444
Printing, postage and stationery		1,511	407	1,918	1,971
Telephone		841	-	841	577
Website		-	232	232	193
Accountancy		1,263	-	1,263	1,272
Bank Charges		-	-	-	25
		_	______	_	______
Balances carried forward		119,054	6,407	125,461	90,099

BRECKNOCK FEDERATION OF YFC (CIO)

RECEIPTS AND PAYMENTS ACCOUNT (Continued) for the year ending 31 August 2023

Unrestricted Restricted Note funds funds £ £ Balances brought forward 119,054 6,407 _ __ Balances carried forward 119,054 6,407 NET MOVEMENTS IN YEAR (9,542) (2,076) BEFORE TRANSFERS Transfers 14 (106) 106 _ NET MOVEMENT IN YEAR AFTER TRANSFERS (9,648) (1,970) Balances brought forward at 1 September 2022 260,482 55,579 _ _ Balances carried forward at 31 August 2023 250,834 53,609 _ ____	Total funds 2023 £ 125,461 _ 125,461 (11,618) - __ (11,618) 316,061 _ 304,443 _____	Total funds 2022 £ 90,099 __ 90,099 (2,116) - _ (2,116) 318,177 _ 316,061 ____

BRECKNOCK FEDERATION OF YFC (CIO)

STATEMENT OF ASSETS AND LIABILITIES as at 31 August 2023

Notes BANK BALANCES Barclays Community Account Barclays Youth Forum Account Barclays Savings Account CAF Account COIF Account Redwood Bank Hampshire Trust Bank Hampshire Trust Bank Monmouthshire Building Society Petty Cash TOTAL BANK BALANCES OTHER ASSETS Debtors 10 LIABILITIES Creditors 11 Signed on behalf of the Trustees	2023 £ 18,445 3,484 - 76,398 - 63,147 - 71,843 71,096 30 _ 304,443 _ 554 _ 2,377 _	2022 £ 20,325 3,871 1,003 76,323 1,910 71,640 101 70,605 70,253 30 _ 316,061 _ 5,494 _ 1,847 _

…………………………………… Dated:……………………………………. Miss Leanne Davies

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2023

1. RALLY

RALLY
Unrestricted Restricted funds funds £ £ Rally income 11,606 - Tenders 4,200 - Rally sponsorship 2,430 - __ _ 18,236 - FEDERATION EVENTS Unrestricted Restricted funds funds £ £ Admission and event receipts 22,615 - Chairman’s Event 5,844 - Wales YFC 411 - Competition revenue 970 - 29,840 - ___	Total funds 2023 £ 11,606 4,200 2,430 __ 18,236 _ Total funds 2023 £ 22,615 5,844 411 970 *29,840* ___	Total funds 2022 £ 13,577 - 1,280 __ 14,857 ____
		Total funds 2022 £ 16,405 4,585 6,708 1,622 __ 29,320 ____

2. FEDERATION EVENTS

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2023

3. GRANTS Unrestricted Restricted funds funds £ £ Welsh Language - 581 Powys County Council 12,500 - Welsh Government Covid Recovery Grant 3,635 - Awards for all - - NFYFC Funding - - Powys summer of fun - - Wales YFC summer of fun - - CFIW Rural affairs - - Rural Youth Trust - 1,500 Powys County Council Mental Health - 2,000 Welsh Water Fund - 250 __ _ 16,135 4,331 ___	Total funds 2023 £ 581 12,500 3,635 - - - - - 1,500 2,000 250 __ 20,466 ____	Total funds 2022 £ 1,716 17,500 2,500 1,000 750 3,240 1,000 1,500 - - - __ 29,206 ____

4. CLUB SUPPLIES

Unrestricted Restricted funds funds £ £ Club / County tops 386 - DBS Checks 205 - Membership Cards - - _ 591 - __ _____	Total funds 2023 £ 386 205 - _ 591 ___	Total funds 2022 £ 339 168 7 _ 514 ___

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2023

5. ADVERTISING AND SPONSORSHIP Unrestricted Restricted funds funds £ £ Sponsorships 1,015 - __ 1,015 - 6. RALLY EXPENSES Unrestricted Restricted funds £ £ Rally event expenses 13,211 - __ 13,211 -	Total funds 2023 £ 1,015 __ 1,015 _ Total funds 2023 £ 13,211 *13,211* ___	Total funds 2022 £ 1,210 _ 1,210 ___
		Total funds 2022 £ 5,842 _ 5,842 ___

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2023

7. FEDERATION EVENT EXPENSES

Unrestricted Restricted funds funds £ £ Competition expenses 2,130 646 Event expenses 9,933 94 Trips 13,785 - Engraving 666 - DBS Checks 278 - Sundry 62 - Travel 1,134 45 Vera Jones Bursery - 250 Club & county tops 1,433 197 Subscriptions 96 - Wales YFC Expenses 492 - Wales YFC Eisteddfod - - Summer of fun grant expenses - 2,430 Queens Jubilee Plaques & Trees - - Fines - - Youth Forum Expenses 387 - Membership cards - - __ 30,396 3,662 __	Total funds 2023 £ 2,776 10,027 13,785 666 278 62 1,179 250 1,630 96 492 - 2,430 - - 387 - __ 34,058 ____	Total funds 2022 £ 4,150 8,900 11,434 170 232 261 498 - 296 385 - 7,156 810 794 40 653 254 __ 36,033 ____

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2023

8. RESTRICTED FUNDS

	Balance				Balance
	brought				carried
	forward				forward
	as at				as at
1 September				3	1 August
	2022	Receipts	Payments	Transfers	2023
	£	£	£	£	£
Vera Jones Bursary fund	1,800	-	(250)	-	1,550
Trust Fund	34,789	-	-	-	34,789
Welsh Drama Fund	6,615	-	(157)	-	6,458
Welsh Language grant	6,529	581	(1,235)	-	5,875
Audrey Tyler trust	1,886	-	(1,886)	-	-
Pavo Mental Health Grant	1,272	-	-	-	1,272
Awards for all –
Queens Jubilee	258		(93)	-	165
Powys Summer of Fun	2,430	-	(2,430)	-	-
Rural Youth Trust	-	1,500	-	-	1,500
Powys County Council –
Mental Health	-	2,000	-	-	2,000
Welsh Water Fund	-	250	(356)	106	-
	______	______	_	_	______
	55,579	4,331	(6,407)	106	53,609
	______	______	_	_	______

The Vera Jones Bursary Fund is for Community projects. Clubs apply to the fund, and a panel selects the best project and that club receive £100.

The Trust Fund is held for training and development work relating to the Federation’s objectives and for the purpose of funding any substantial purchases of the Federation in carrying out its objects. Both presently and at any time in the future, in order to continue and extend the work of the Federation.

The Welsh Drama Fund includes money generated from the Welsh drama and language project and included £5,000 received from Powys County Council specifically for the development of the Welsh language and culture work in the County.

The Welsh Language grant has been received to promote the use of the Welsh language.

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2023

8. RESTRICTED FUNDS (continued…)

Audrey Tyler grant was received to support Drama Festival Week.

The balance brought forward on The Community Foundation Grant is £831 the purpose of these funds is to support hedging competitions, training, and materials costs. Again, the grant was due to expire on the 17th October 2020 but due to the COVID-19 pandemic we have been given an extension.

Wales YFC Summer of Fun Grant was received to support costs to distribute the funds from the Powys Summer of Fun Grant.

Rural Youth Trust for a sum of £1,500 was received. Funds to support Team Building and training session for club and county officials, Mental Health, and First Aid Training.

Welsh Water for a sum of £250, physical activities.

PAVO Male Mental Health for a sum of £2,000. Funds to support open session for male members within the community.

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2023

9. FIXED ASSETS

Fixed assets are written off in the year of purchase.

10. DEBTORS

As at 31 August 2023, there are debtors totalling £554 due to Brecknock Federation of YFC (CIO).

11. CREDITORS

As at 31 August 2023, there are creditors of £2,377 due by Brecknock Federation of YFC (CIO).

12. TRUSTEES

No Trustee received any remuneration (2022: £Nil), or reimbursement of expenses (2022:£Nil) during the year ended 31 August 2023.

13. RELATED PARTIES

There are no related party transactions to disclose in relation to the year ended 31 August 2023.

14. TRANSFERS

Transfers have been made from general reserves to cover the deficits on the following restricted funds – Welsh Water fund.