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2021-08-31-accounts

BRECKNOCK FEDERATION OF YFC (CIO)

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 AUGUST 2021

BRECKNOCK FEDERATION OF YFC (CIO)

INDEX TO THE FINANCIAL STATEMENTS for the year ending 31 August 2021

Page Trustees Report Independent Examiners Report Receipts and Payments Account Statement of Assets and Liabilities Note to the Financial Statements 10

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT for the year ending 31 August 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Brecknock Federation of YFC, formed under a Constitution dated 12[th] May 2016, is a registered charity no. 1169501 and its address is Brecknock YFC Office, Hay and Brecon Farmers, Ffrwdgrech Industrial Estate, Brecon, LD3 8LA.

Trustees are selected at the Annual General Meeting; each club nominate two members to become trustees of the Federation and vote at Executive committee meetings and the AGM. In addition, the County Chairman, County Vice Chairman, Finance & Events Committee Chairman and Vice Chairman, Competitions Committee Chairman and Vice Chairman, Welsh Language Development Chair and Vice Chairman, Youth Forum Chairman and Vice Chairman, Board of Management Chairman, County President and three co-opted members, all elected or confirmed at the AGM are also trustees.

Day to day running of the organisation is carried out by three part time members of staff.

Membership of the clubs associated within the Federation is open to all young people aged between 10 and 26. The trustees oversee the day to day running of the club through the Executive committee; trustees seek the views of the membership, the Federation staff and volunteers in deciding the activities to be run. There is a child protection policy in place. Data Barring service check are carried out prior to commencement of employment or trusteeship and checks carried out again in line with statutory requirements.

All trustees give their time voluntarily and receive no remuneration or other benefits as a result of their trusteeship.

TRUSTEES

TRUSTEES
Trustees: Miss Rebecca Prothero
Miss Carys Jones (resigned 24 September 2020)
Mr Jonathan Davies
Mr Thomas Pritchard
Miss Shan Evans
Miss Sian Healey
Mr Rob Bevan (resigned 24 September 2020)
Mr John Price
Mr Will Bevan (resigned 24 September 2020)
Mr Niall Evans (resigned 24 September 2020)
Mr Ryan Watkins
Mr Sonny Ryland
Mr Carwyn Pugh
Miss Daisy Hardwick
Miss Emma Jones
Mr Ryan Joseph (resigned 24 September 2020)
Miss Angharad Jones (resigned 24 September 2020)
Mr Nick Jones (resigned 24 September 2020)
Mr Lewis Price
Miss Rhianwen Jones
Miss Emma Rees
Miss Elin Havard
Miss Teleri-Haf Thomas (resigned 24 September 2020)
Miss Elin Protheroe
Cllr Roger Williams

1

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2021

Trustees (continued):

Mr Robert Healey Mrs Sharon Healey Mr John Phillips Mr Baden Davies Miss Caitlin Harley Miss Emma Powell Mr Emyr Morgan Miss Bethan Jones Miss Ffion Hemmings Mr Ieuan Parry (appointed 26 September 2020) Miss Leanne Davies Mr Raiff Devlin Miss Sarah Hughes (resigned 24 September 2020) Miss Sophie Jones (resigned 24 September 2020) Mr Peter Hope (appointed 24 September 2020) Miss Jayne Owen-Lowe (appointed 24 September 2020) Mr Cerith Davies (appointed 24 September 2020) Mr Deryn Evans (appointed 24 September 2020) Miss Eleanor Coles (appointed 24 September 2020) Mr Hugh Prothero (appointed 24 September 2020) Mr Jamie Coles (appointed 24 September 2020) Miss Rhian Jones (appointed 24 September 2020) Miss Rhianne Powell (appointed 24 September 2020) Mr Lewis Davies (appointed 24 September 2020) Mr Gareth Jones (appointed 24 September 2020) Mr Richard Davies (appointed 24 September 2020)

The Trustees are nominated and elected at the Federation’s Annual Meeting.

Principal office: YFC Office Hay and Brecon Farmers Ffrwdgrech Industrial Estate Brecon Powys Accountants W J James & Co Chartered Accountants Bishop House 10 Wheat Street Brecon Powys Bankers Barclays Bank PLC 9 The Bulwark Brecon

2

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2021

OBJECTS OF CHARITY

The objects of Brecknock Federation of YFC (CIO) are: -

ACTIVITIES AND ACHIEVEMENTS

During the Covid lockdowns staff were furloughed and a Covid Emergency Group was formed to run the Federation, temporarily, replacing all other committees as recommended by the National Federation of Young Farmers Clubs. This committee has now been disbanded and the Executive committee is reinstated.

Powys County Council have agreed to a service level agreement with the Federation again this year through a £10,000 grant primarily for mental health and Well-being.

The Federation has had a positive year financially despite the majority of events being cancelled and postponed due to the COVID-19 pandemic.

Unfortunately, due to the pandemic we were only able to run two rounds of the Prince’s Countryside Funding this year, providing a further 28 bursaries of up to £250 each, these bursaries are to provide financial help with training that will improve the employability of members.

Carwyn Pugh from Trecastle YFC was elected as County Chairman, with Emma Rees from Llandefalle YFC as Vice Chairman. Rebecca Prothero was the retiring County Chairman. Roger Williams was reelected as County President, with Gethin Havard as Deputy President.

Due to the COVID-19 pandemic we were unable to hold our annual events including the Drama Festival, annual competitions day “Rally” and Chairman’s Ball.

The Board of Management re-elected Shan Evans as Chairman, and the committee members remain the same.

Due to the COVID pandemic County Catering have been unable to cater at events however, we were fortunate to be given the opportunity to cater at the Welsh Tug of War Champions day.

3

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2021

The membership are to be congratulated on their response to the pandemic, many clubs were instrumental in helping set up local food networks, delivery of prescriptions and so on. In addition a huge amount of work was done to keep communities and individuals engaged. Competitions, farm walks, weekly quizzes and other challenges were all held virtually with hundreds of people taking part weekly; all of these were designed to help all ages cope with the feelings of isolation they may be experiencing.

PUBLIC BENEFIT

In planning the Charities activities for the 2020/21 year we kept in mind the Charity Commission’s guidance on public benefit at our regular Trustees’ meetings (executive committee). As with many other charities the face-to-face activities were greatly limited due to the COVID-19 lockdown and other related restrictions to our activities as directed by the Welsh Government.

The Trustees’ through their online meetings identified social isolation and the potential related menta health of our members and their families as a key issue that the Federation should make efforts to address, and provide support during the lockdown periods to the members, their families and the vulnerable members of the community.

The man activities undertaken during the year were as follows:

RESERVES POLICY

The main financial risk to the charity is the loss of the long term funding from the County Council and reduced income from grants and donations. The Trustees’ has a reserves policy to maintain funds at a level to cover over 12 months of operational costs, as a minimum, in the event of a loss of income and to meet any unforeseen expenditure that may occur.

Funding awarded for specific purposes are maintained in the accounts as restricted reserves for use of the purpose of the grant, gift or funding.

4

BRECKNOCK FEDERATION OF YFC (CIO)

TRUSTEES’ REPORT (continued) for the year ending 31 August 2021

Statement of Trustees’ Responsibilities

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

…………………………………… Dated:…………………………………….

Mr Carwyn Pugh

5

BRECKNOCK FEDERATION OF YFC (CIO)

Independent Examiner’s Report to the Trustees of Brecknock Federation of YFC (CIO)

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2021 which are set out on pages 7 to 15.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

…………………………………… J M Roderick Bsc, ACA W J James & Co Chartered Accountant 10 Wheat Street Brecon

Date: ……………………………….

6

BRECKNOCK FEDERATION OF YFC (CIO) RECEIPTS AND PAYMENTS ACCOUNT for the year ending 31 August 2021

Total Total
Unrestricted Restricted funds funds
Note funds funds 2021 2020
£ £ £ £
INCOMING RECEIPTS
Drama festival 180 - 180 11,994
Club levies 17,804 - 17,804 16,682
Federation events 1 5,500 - 5,500 10,852
Donations and collections 791 - 791 710
200 Club donation 3,375 - 3,375 2,965
Raffles - - - 264
Grants 2 10,620 4,832 15,452 59,088
Club supplies 3 87 - 87 501
Advertising and sponsorship 4 - - - 1,315
Catering 726 - 726 1,860
Printing 35 - 35 266
Vice Presidents Programme - - - 370
Shearing record 108 - 108 9,799
Members contribution to training 80 - 80 572
Interest received 941 - 941 745
Brecknock Beacon 152 - 152 825
COVID19 Job Retention Scheme 8,615 - 8,615 4,177
Transfer from Brecknock Federation
Of Young Farmers Clubs – COIF account - - - 1,898
______ ______ _ ______
TOTAL INCOMING RECEIPTS
 49,014 4,832 53,846 124,883

RESOURCES EXPENDED
Drama festival - - - 3,947
Club levies - 12,415 12,415 13,917
Federation events 5 1,592 702 2,294 9,685
Catering 248 - 248 1,488
Donations 165 100 265 134
Donations from shearing record - - - 6,000
Shearing record - - - 5,476
Brecknock Beacon 750 - 750 630
Wages 8,386 11,671 20,057 27,345
Pension 370 369 739 1,070
Training - 2,500 2,500 4,421
Repairs and renewals - 200 200 -
Printing, postage and stationery 120 1,323 1,443 2,308
Telephone 59 530 589 480
Office equipment - - - 591
Website - 202 202 217
______ ______ ______ _____
Balances carried forward 11,690 30,012 41,702 77,709

7

BRECKNOCK FEDERATION OF YFC (CIO)

RECEIPTS AND PAYMENTS ACCOUNT (Continued) for the year ending 31 August 2021

Unrestricted
Restricted
Note
funds
funds
£
£
Balances brought forward
11,690
30,012
Accountancy
1,799
-
Professional fees
-
-
Bank Charges
24
-
_
_
Balances carried forward
13,513 30,012

NET MOVEMENTS IN YEAR
35,501
(25,180)
BEFORE TRANSFERS
Transfers
12
(16,818)
16,818
__
_
NET MOVEMENT IN YEAR
AFTER TRANSFERS
18,683
(8,362)
Balances brought forward at
1 September 2020
232,964
74,892
_
_
Balances carried forward at
31 August 2021
251,647
66,530
_
____		 Total
funds
2021
£
41,702
1,799
-
24
_
_
43,525

10,321
-
__
10,321
307,856
_
318,177
_____		 Total
funds
2020
£
77,709
1,330
189
22
_
79,250
45,633
-
__
45,633
262,223
_
307,856
_____

8

BRECKNOCK FEDERATION OF YFC (CIO)

STATEMENT OF ASSETS AND LIABILITIES as at 31 August 2021

Notes
BANK BALANCES
Barclays Community Account
Barclays Youth Forum Account
Barclyas Savings Account
CAF Account
COIF Account
Redwood Bank
Petty Cash
Hampshire Trust Bank
Hampshire Trust Bank
Monmouthshire Building Society
TOTAL BANK BALANCES
OTHER ASSETS
Debtors
8
LIABILITIES
Creditors
9
Signed on behalf of the Trustees		 2021
£
43,673
4,197
1,003
76,246
1,904
70,999
55
100
50,000
70,000
_
318,177
_
796
_
1,202
_		 2020
£
154,301
4,266
1,003
76,102
1,903
70,202
79
-
-
-
_
307,856
_
2,440
_
915
_

…………………………………… Dated:……………………………………. Mr Carwyn Pugh

9

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 August 2021

1. FEDERATION EVENTS

Unrestricted
Restricted
funds
funds
£
£
Admission and event receipts
160
-
Chairman’s Event
5,125
-
Wales YFC
174
-
Competition revenue
41
-
__
_
5,500
-

___		 Total
funds
2021
£
160
5,125
174
41
__
5,500
____		 Total
funds
2020
£
3,270
5,286
169
2,127
__
10,852
____

2. GRANTS

Unrestricted
Restricted
funds
funds
£
£
Welsh Language
-
1,072
Prince’s Countryside Fund
-
-
Powys County Council
10,000
-
Powys lottery
-
-
Postcode Lottery
-
-
Powys Pavo
-
-
Audrey Tyler Trust
-
-
WCVA Grant
-
-
CFIW Hedging Grant
-
-
CFIW Sports Grant
-
-
ICF Small grants scheme
-
1,000
PaVO Mental Health
-
2,760
Barclays Covid-19 Scheme
620
-
__
_
10,620
4,832

___		 Total
funds
2021
£
1,072
-
10,000
-
-
-
-
-
-
-
1,000
2,760
620
__
15,452
____		 Total
funds
2020
£
1,430
8,333
10,000
25
12,000
300
5,000
19,500
1,000
1,500
-
-
-
__
59,088
____

10

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2021

3.
CLUB SUPPLIES
Unrestricted
Restricted
funds
funds
£
£
Club / County tops
15
-
DBS Checks
72
-
Minute books
-
-
Membership Cards
-
-
_

87
-

_
4.
ADVERTISING AND SPONSORSHIP
Unrestricted
Restricted
funds
funds
£
£
Sponsorships
-
-
_

-
-
__
___
Total
funds
2021
£
15
72
-
-
_
87

Total
funds
2021
£
-
__
-
_____		 Total
funds
2020
£
130
162
43
166
_
501
___

Total
funds
2020
£
1,315
_
1,315
___

11

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2021

5. FEDERATION EVENT EXPENSES

Unrestricted
Restricted
funds
funds
£
£
Competition expenses
781
18
Event expenses
10
312
Prize money
20
-
Trips
-
-
Venue hire
-
-
Engraving
454
-
DBS Checks
-
60
Sundry
108
3
Travel
-
-
Vera Jones Bursary
-
-
Club & county tops
-
-
Subscriptions
-
173
Rural Youth Trust Expenses
16
17
Wales YFC Calendar Expenses
14
80
PPE
64
39
Competition Expenses
125
-
__

1,592
702

__		 Total
funds
2021
£
799
322
20
-
-
454
60
111
-
-
-
173
33
94
103
125
__
2,294
____		 Total
funds
2020
£
1,944
2,799
-
2,420
1,154
398
90
56
578
100
110
36
-
-
-
-
__
9,685
____

12

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2021

6. RESTRICTED FUNDS

Balance Balance
brought carried
forward forward
as at as at
1 September 3 1 August
2020 Receipts Payments Transfers
2021
£ £ £ £
£
Vera Jones Bursary fund 1,800 - - -
1,800
Trust Fund 34,789 - - -
34,789
Powys Association of 7 - - -
7
Voluntary Organisations
Sports fund
Welsh Drama Fund 6,615 - - -
6,615
Welsh Language grant 4,325 1,072 - -
5,397
Princes Countryside Fund 4,292 - (4,346) 54
-
Community Foundation in
3,105		 - - -
3,105
Wales
Audrey Tyler trust 1,886 - - -
1,886
CFIW Hedging grant 831 - - -
831
CFIW Sports grant 196 - - -
196
Postcode Lottery 8,953 - - -
8,953
WCVA Grant 8,093 - (24,857) 16,764
-
Pavo Mental Health Grant - 2,760 - -
2,760
ICF Small Grants Scheme - 1,000 (809) -
191
______ ______ _ _ ______
74,892 4,832 (30,012) 16,818
66,530
______ ______ _ _ ______

The Vera Jones Bursary Fund is for Community projects. Clubs apply to the fund, and a panel selects the best project and that club receive £100.

The Trust Fund is held for training and development work relating to the Federation’s objectives and for the purpose of funding any substantial purchases of the Federation in carrying out its objects. Both presently and at any time in the future, in order to continue and extend the work of the Federation.

The Powys Association of Voluntary Organisations Sports Fund grant was received to help fund sporting events.

The Welsh Drama Fund includes money generated from the Welsh drama and language project and included £5,000 received from Powys County Council specifically for the development of the Welsh language and culture work in the County.

13

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS (Continued) for the year ended 31 August 2021

6. RESTRICTED FUNDS (continued…)

The Welsh Language grant has been received to promote the use of the Welsh language.

The fund brought forward from the Princes Countryside Fund is to provide bursaries and workshops to improve the employability of members.

The balance brought forward on The Community Foundation Grant includes a sum of £1,500 received for sporting activities. Each Club were allocated £100 to spend on a sporting activity and the remaining for County equipment and venue hire for sports day. The grant was due to expire on the 17th October 2020 but due to the COVID-19 pandemic we have been given an extension.

The Community Foundation Grant for a sum of £1,000 was received for Hedging competitions, training, and materials costs. Again, the grant was due to expire on the 17th October 2020 but due to the COVID-19 pandemic we have been given an extension.

Audrey Tyler grant was received to support Drama Festival Week.

Funds of £2,760 were received from Powys PAVO Voluntary Sector Support for a mental health. This was to help and support those within our communities with loneliness and mental health.

Postcode Local Trust for a sum of £12,000 was received to help with cost for events

We were fortunate to receive funding through the Welsh Government Third Sector Resilience Fund during the previous accounting year. This was to ensure we were able to keep operating through the pandemic. This took the form of funding to the sum of £26,000 - £19,500 was a pure grant with the remaining £6,500 being a loan, which has since been repaid.

Community Foundation in Wales was received to support mental health in rural community, through training programmes, county staff attendance at club meetings and visual aids to support mental health.

14

BRECKNOCK FEDERATION OF YFC (CIO)

NOTES TO THE FINANCIAL STATEMENTS

7. FIXED ASSETS

Fixed assets are written off in the year of purchase.

8. DEBTORS

As at 31 August 2021, there are debtors totalling £796 due to Brecknock Federation of YFC (CIO).

9. CREDITORS

As at 31 August 2021, there are creditors of £1,202 due by Brecknock Federation of YFC (CIO).

10. TRUSTEES

No Trustee received any remuneration (2021: £Nil), or reimbursement of expenses (2021:£Nil) during the year ended 31 August 2021.

11. RELATED PARTIES

There are no related party transactions to disclose in relation to the year ended 31 August 2021.

12. TRANSFERS

Transfers have been made from general reserves to cover the deficits on the following restricted funds – Princes Countryside Fund and WCVA Grant.

15