2023-12-31-accounts - North East Theatre Organ Association

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Trustees' Annual Report					for theperiod
	Period start date				Period end date
	01	January	2023		31	December	2023
From				To

Section A Reference and administration details

Charity name North East Theatre Organ Association

Other names charity is known by

Registered charity number (if any) 1169463

Charity's principal address c/o The Chairman, Mr. J. L. Heslop 25, The Green, Elwick, Hartlepool Postcode TS27 3EF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
John Leister Heslop	Chairman
David Wright	HonorarySecretary
Joseph William Marsh	Honorary Treasurer	(Re-elected as Trustee at AGM 04/06/2023)
David Kirkbride	Ticket Sales Officer
Suzanne Kirkbride	General Sales Officer
James Robinson		(Re-elected as Trustee at AGM 04/06/2023)
Rosilyn Ann Raine	Joint Friends’ Secretary
Barry Raine	Joint Friends’
	Secretary
Michael McLaren		(Retired as Trustee at AGM 04/06/2023)

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address





Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CIO Foundation Model Constitution dated 31[st] August 2016 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by Members of the CIO to serve for a 3 year period Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

All Trustees give their time voluntarily and receive no remuneration or other benefits in return for duties carried out on behalf of the charity.

The Trustees have considered major risks associated with the day-to-day operations carried out by the NETOA and have produced a number of Risk Assessments and Policies to assist with addressing these and other statutory requirements. Insurance is carried to cover the charity against losses associated with the premises of the New Victoria Centre, Howden le Wear and the Wurlitzer Theatre Organ and other contents; also Public and Employers Liability Insurance. Although there are no paid employees of the charity, the ’Employees Liability’ section of the insurance covers volunteers working on behalf of the charity and visiting professional musicians employed on a one-off contract basis.

trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To promote, improve, develop and maintain public education in theatre pipe organ music, its history and heritage. This is to be achieved by the preservation of a theatre pipe organ (or organs) and using this / these organ(s) to educate the public through open days, performances and other means; training and education of those who wish to learn the skills of playing and maintaining such organs, etc. Also to further such other purposes as are exclusively charitable under the laws of England and Wales, as determined by the Trustees.
	The Trustees of the NETOA CIO have kept in mind the Charity Commission’s guidance on public benefit at trustee meetings and when planning activities, etc. and when carrying out their duties. The after-effects of the Covid 19 pandemic on the operation of the charity were further reduced during 2023, but whilst we were able to operate a near-normal programme of events, audience numbers were still below pre-covid levels and visits by outside organisations (such as U3As, Womens Institutes, Rotary & Probus Clubs, works organisations, etc.) who typically visit the New Victoria Centre to learn about the history and development of the theatre organ were still few and far between. Practice sessions for Friends of the NETOA and Friends Concerts were resumed but numbers attending were limited with some former regulars still uncertain about being in places of public assembly. Additional information relating to the history and development of the theatre organ, the NETOA and details about our own organ installation in particular are now made available to the general public via the NETOA website in furtherance of the objectives relating to education in theatre organ matters and we were able to fully participate in the Heritage Open Days programme in September - see below). Further detailed information about the activities and their success is provided in the ‘Achievements and Performance’ section of the report.

Section C

Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To promote, improve, develop and maintain public education in theatre
pipe organ music, its history and heritage. This is to be achieved by the
preservation of a theatre pipe organ (or organs) and using this / these
organ(s) to educate the public through open days, performances and
other means; training and education of those who wish to learn the skills
of playing and maintaining such organs, etc. Also to further such other
purposes as are exclusively charitable under the laws of England and
Wales, as determined by the Trustees.

The Trustees of the NETOA CIO have kept in mind the Charity
Commission’s guidance on public benefit at trustee meetings and when
planning activities, etc. and when carrying out their duties.
The after-effects of the Covid 19 pandemic on the operation of the charity
were further reduced during 2023, but whilst we were able to operate a
near-normal programme of events, audience numbers were still below
pre-covid levels and visits by outside organisations (such as U3As,
Womens Institutes, Rotary & Probus Clubs, works organisations, etc.)
who typically visit the New Victoria Centre to learn about the history and
development of the theatre organ were still few and far between.
Practice sessions for Friends of the NETOA and Friends Concerts were
resumed but numbers attending were limited with some former regulars
still uncertain about being in places of public assembly.
Additional information relating to the history and development of the
theatre organ, the NETOA and details about our own organ installation in
particular are now made available to the general public via the NETOA
website in furtherance of the objectives relating to education in theatre
organ matters and we were able to fully participate in the Heritage Open
Days programme in September - see below).
Further detailed information about the activities and their success is
provided in the ‘Achievements and Performance’ section of the report.

Additional details of objectives and activities (Optional information)

The contribution made by volunteers to the charity’s operation has, as always, continued to be of the greatest importance as the North East Theatre Organ Association continues into its second half-century of You may choose to include activity. further statements, where relevant, about: Having been originally founded in 1968, the Association had operated as  policy on grantmaking; a non-charitable not-for-profit organisation until becoming a CIO on 4[th] October 2016 and during that earlier period, the great generosity of many  policy programme related donors and the practical help of almost 200 volunteers made possible a investment; project that led to the great honour of the NETOA being presented with  contribution made by the ‘Queen’s Award for Voluntary Service’ (sometimes called the “MBE volunteers. for Volunteer Groups”) in 2016. We believe that we were the first organisation operating in this particular sector to have been given this award.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Following on to the renewal of the slate roof of the main building of the New Victoria Centre in 2022, a major ‘tidy-up’ of the loft space was undertaken by the NETOA volunteer team during the ‘shut-down’ period in January and Febuary 2023, this involved installing new passage boards to give easier access for future maintenance of house lights, etc., and completing installation of the thick blanket of loft insulation to meet current Building Regulations and help keep our heating costs down. The fitting of additional insulation in the Tea Room loft was also undertaken to bring this up to current standards.

A further phase of lighting upgrading was undertaken by replacing the 12 fluorescent lighting fittings in the Tea Room with new LED fittings, giving both better illumination and lower power consumption. A programme of replacing older (poor performing) emergency lights was also undertaken.

The A.G.M. of ‘Members’ of the NETOA CIO was held on 4[th] June 2023. Painting of all exterior woodwork was carried out at the New Victoria Centre in June. This was much needed and all old paint was completely stripped back, doors and window frames thoroughly prepared re-painted in new dark red colour. A new building name sign was also made and fitted. The NETOA Website had been designed and hosted by ‘Autus’ web services. Autus were taken over by the company ‘Creative Marketing’ during 2023 resulting in annual operating costs for our website more than doubling. Alternative options are being explored. Fuel prices remaim a concern and the Gas contract for the New Victoria Centre came up for renewal in July 2023: initial quotes showed an almost 10 times increase in the unit price (per kWh), however by the time the renewal was due we managed to secure a better rate from British Gas Lite at about 10p/kWh, although this was still about 4 times the previous cost.

Concert audience numbers for 2023 were slowly improving and made more seats available (up to a capacity of 140, although still reduced from our usual maximum of 160) by having increased seat spacing. Attendance was variable, but the Christmas concert was once again ‘sold out’.

We were fully open again for the National Heritage Open Days Weekend in September and nearly 150 visitors came to see the Wurlitzer with organ chamber tours being conducted ‘in person’ and visitors were able to enjoy the return of the Gavioli fairground organ playing outside in the car park, this having been ‘rested’ the previous year during the period of mourning for Her Late Majesty Queen Elizabeth II.

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Section D Achievements and performance

Trustee Matters: Three Trustees were due to retire by rota and two were duly re-elected at the 2023 AGM (see above).

Section E Financial review

The charity’s aim is to have a working reserve of approximately two years Brief statement of the turnover available in the main bank account for day-to-day operational charity’s policy on reserves purposes (which has now generally been achieved). Additional (restricted) reserve funds are maintained for: a) ‘Organ Maintenance, Repairs & Renovations’ and b) ‘Building Maintenance & Repair’. Two new savings accounts were opened with Building Societies for ‘reserve funds’ (one giving easy access and one ‘notice’ account - both paying significantly better interest than our high street bank had been offering. Details of any funds materially N/A in deficit

Further financial review details (Optional information)

The CIO’s principal source of funding is from running of concerts and
You may choose to include other events featuring the Wurlitzer theatre pipe organ at the New
additional information, where Victoria Centre, Howden le Wear, for which admission is charged.
relevant about:  the charity’s principal Other funds are raised from events organised by the Friends of the
sources of funds (including NETOA; donations from visiting organisations; participation in the annual
any fundraising); National Heritage Open Days weekend and general donations (including
how expenditure has from those using the organ for private practice). A special ‘Raise The supported the key objectives Roof’ event in June raised £750 towards the cost of the recent roof repair of the charity; work.
investment policy and objectives including any Expenditure in the year has supported key objectives by continuing to ethical investment policy maintain the New Victoria Centre (the principal operating base for the adopted. NETOA) and its Wurlitzer theatre pipe organ in good overall condition and working order, thereby providing the basis for meeting the educational and heritage objectives.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Joseph W. Marsh Full name(s) John L. Heslop Position (eg Secretary, Chair, Chairman Honorary Treasurer etc) Date 01.07.2024

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NORTH EAST THEATRE ORGAN ASSOCIATION Regl8tered Charlty Number 1169163 BALANCE SHEET AND RECEIEryS AND PAymEs ACCOUNTS FOR THE YEAR ENDED 318t DECEMBER 21YII

REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF THE NORTH EAST THEATRE ORGAN ASSOCIATION I have examined the financial ststements on pages 2 to 6 with reference to bank statements and Vouche for wipts ond payrnents. In my opinion the financial statements a true and falr vlew of the rÉYelpts nd p8yments ol the North East Theatre Orgon A$50ciation for the year ended 31st Decemtw 2023. MRS I HAThON INdLndeN1 Eloittir 26th April 21)24 Newc¢1511e upon Tyne

NORTH EAST THEATRE ORGAN ASSOCIATION BALANCE SHEEf AT 3ts1 DELEMBER 21)23 Note FIXED ASSFrg Land & Buildings Wurlitzer Theatre Pipe Organ Fixture5 & fittings Ix),(xx) 19),( 20,(MXI CURRE ASS8 Bank & BuilduiK Society deposJt5 UtrIld Bank & Buildin8 Society deposits - restricted 61517 54,882 61,511 53,459 337,393 334.970 £ 337J99 £ 3J4,970 REPRESENTED BY: A<cumulaled Funds broughi forward 334,970 80,838 Total net surplus on all Funds for the year 2,429 34,132 Fixed A$5ets tronsferred to the ACloon AccumulaW Funds carried forward £ 337J99 £ 334.970 J L HESIL)F Cltttrrifton J W MARSH FCA MCMI Honorury Tretsstsrer 26th Aprd 2024

NORTH EAST THEATRE ORGAN ASSOCIATION RELEIIryS AND PAYMENTS ACCOUNT FOR THE YEAII ENDED 31$t DECEMBER 21)13 UNRESTRIcfED FUNDS 3)23 Relptsfvo ordinory Athvltl Concert income Friends, SubriPtionS Donations Soles olllce takings Friends, & other events Raffles Gift Aid Bank and 8uiiding S(Kiety Interest 8,158 621 476 231 378 1,013 677 744 464 17,136 15,589 Prym¢nts on ordl#&ry Actlvltle Concert eXpse$ BuildinK expen5eg Or%an tunin% and maintenanle Prlntr'n& postage, telephone and advethsln Website charges 4,787 0,375 575 1023 7,8T7 720 Siirphm offlw oidlM4ry a¢tlvltleJ Balance brought forward 61,511 Income from other activilles Payments for other octivitles 12501 Balancecarried forw&rd £ 62,517 £ 61511

NORTH EAST THEATRE ORGAN ASSOCiATION RECEIFtS AND PAYMENTS ALCOUNT FOR THE YEAR ENDED XJ8¢ DECFMBER WJ23 RESTRICTED FUNDS PUILDING IXOAN PUND FUND 2023 R¢¢elpts Bal&nce brought forward 27,] 25,958 53859 20,561 Sponsor a Pl apFeal Transfer from Trust General donation PuildinR &Kiety terest Transfer from Unrestricted Fund$ 565 565 429 329 758 i) 27,981) 26,Iin 54,882 54,610 Tonal work 11,1511 Bal•e(arrIed forward £ 27,980 £ 20ll £ 54,882 £ 53,459

NORTH EAST THEATRE ORGAN ASSOCIATION NOTES ON THE AccouNrs FOR THE YEAR FNDED 318t DECEMBER 20ZI l Flxed Assets The values atlribuled to these Isseis represents Ihe eStsrnad value thai the A5socl4iion would expecl lo e1Ve t the Balance Sht dale if these assets were sold on the open market. It is our policy to review these values at each year erhd and revtse the figures as necessary. This policy removes the need lor an annual deprtyiation chargft. The IAnd & BuIldin comprise the New Vlctoria cen plus att&hed Car Park. The Wurliltsr Thealre pl Organ is Ihe orlglnal inslrument from the New Victoria Theatre, Bradlord complete with ill additions and upgrades. The F5xtures & Fittin comprise the BTenkert F7 Master Brenograph with attachments, the sound and li%ht)n% equipment, the seotinR and the kitchen equipment. 2 Concert income Tlckel sales Ref¥eshments and programmes 7,578 3 Don4tion5 Use OE New ViLtorid Centre Organ private praltke General donations 210 1,555 1,6 1,5f 1597 4 Concert expenses Or%anists' and expense9 Printing RelshIeI$ Perforn)in% Ri%ht and Licence fee5 Programrne distribution 3,320 824 673 396 414 £ 5,6

NORTH EAST THEATRE ORGAN ASSOCIATION NOTE5 ON THE ACCOUNrs FOR THE YEAR ENDED M$t DECEMBER 2022 5 Butldin%expenses Electriclty and gas Insurance Water rale5 Repalr$ and maintenance Z558 1,492 157 1168 212 1825 6 Income fvom other activittej 7 Payments For other artiVie5 Dontttiotis to unlated c&use5