||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| ||Period start date||||Period end date||| ||**01**|**January**|**2022**||**31**|**December**|**2022**| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name North East Theatre Organ Association** **Other names charity is known by** ## **Registered charity number (if any) 1169463** **Charity's principal address c/o The Chairman, Mr. J. L. Heslop 25, The Green, Elwick, Hartlepool Postcode TS27 3EF** ## **Names of the charity trustees who manage the charity** |1
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Leister
Heslop|Chairman||| ||David Wright|Honorary Secretary|(Re-elected as Trustee
at AGM 04/07/2022)|| ||Joseph William
Marsh|Honorary Treasurer||| ||David Kirkbride|Ticket Sales Officer||| ||Suzanne Kirkbride|General Sales
Officer|(Re-elected as Trustee
at AGM 04/07/2022)|| ||James Robinson|||| ||Rosilyn Ann Raine|Joint Friends’
Secretary||| ||Barry Raine|Joint Friends’||| |||
Secretary||| ||Michael McLaren|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** 1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CIO Foundation Model Constitution dated 31[st] August 2016 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by Members of the CIO to serve for a 3 year period Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; All Trustees give their time voluntarily and receive no remuneration or other benefits in return for duties carried out on behalf of the charity. The Trustees have considered major risks associated with the day-to-day operations carried out by the NETOA and have produced a number of Risk Assessments and Policies to assist with addressing these and other statutory requirements. Insurance is carried to cover the charity against losses associated with the premises of the New Victoria Centre, Howden le Wear and the Wurlitzer Theatre Organ and other contents; also Public and Employers Liability Insurance. Although there are no paid employees of the charity, the ’Employees Liability’ section of the insurance covers volunteers working on behalf of the charity and visiting professional musicians employed on a one-off contract basis. - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** 2 ## **Section C Objectives and activities** |**Section C**|**Objectives and activities**| |---|---| |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To promote, improve, develop and maintain public education in theatre
pipe organ music, its history and heritage. This is to be achieved by the
preservation of a theatre pipe organ (or organs) and using this / these
organ(s) to educate the public through open days, performances and
other means; training and education of those who wish to learn the skills
of playing and maintaining such organs, etc. Also to further such other
purposes as are exclusively charitable under the laws of England and
Wales, as determined by the Trustees.| ||The Trustees of the NETOA CIO have kept in mind the Charity
Commission’s guidance on public benefit at trustee meetings and when
planning activities, etc. and when carrying out their duties.
The effects of the Covid 19 on the operation of the charity reduced during
the course of 2022 and by the end of the year we were able to operate a
near-normal programme of events although visits by outside
organisations (such as U3As, Womens Institutes, Rotary & Probus Clubs,
works organisations, etc.) who usually visit the New Victoria Centre to
learn about the history and development of the theatre organ were stll
limited in number.
Likewise, our training and practice sessions for Friends of the NETOA
had been curtailed for part of the year, but when allowed, these have
been continued on a limited basis within suitable ‘Covid-safe guidlines’.
Additional information relating to the history and development of the
theatre organ, the NETOA and details about our own organ installation in
particular are now made available to the general public via the NETOA
website in furtherance of the objectives relating to education in theatre
organ matters and we were able to participate in the Heritage Open Days
programme in September - see below).
Further detailed information about the activities and their success is
provided in the ‘Achievements and Performance’ section of the report.| ## **Additional details of objectives and activities (Optional information)** The contribution made by volunteers to the charity’s operation has, as always, continued to be of the greatest importance as the North East Theatre Organ Association continues into its second half-century of You **may choose** to include activity. further statements, where relevant, about: Having been originally founded in 1968, the Association had operated as  policy on grantmaking; a non-charitable not-for-profit organisation until becoming a CIO on 4[th] October 2016 and during that earlier period, the great generosity of many  policy programme related donors and the practical help of almost 200 volunteers made possible a investment; project that led to the great honour of the NETOA being presented with  contribution made by the ‘Queen’s Award for Voluntary Service’ (sometimes called the “MBE volunteers. for Volunteer Groups”) in 2016. We believe that we are the first organisation operating in this particular sector to have been given this award. **TAR** 3 ## Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The high winds of Storm ‘Arwen’ in January 2022 caused significant damage to the slate roof of the New Victoria Centre at Howden le Wear (operated and maintained by the NETOA) and urgent temporary repairs were immediately arranged to make the building weatherproof. A detailed survey was undertaken and it was found that whilst the roof timbers were in excellent condition, many of the remaining undamaged slates were badly weathered and the fixings seriously corroded after over a century of service on the roof. The conclusion was that even if the damaged areas were properly repaired the rest of the roof would be open to damage by future high winds and we would be facing an ongoing battle with odd loose slates and consequent water ingress as there was no under-felting to protect against this. Further, the structure of the roof was such that it was almost impossible to have any insulation fitted into about 60% of the roof area, which was a major concern in the current situation of rapidly rising fuel costs. The trustees decided to investigate the options for addressing the problems identified above and to seek quotations for carrying out the necessary work. It was eventually agreed to replace the old Victorian slates on the whole of the main roof with new slates and at the same time under-felt the slates whilst increasing the spacing between the slates and the timber ceiling below to allow for the installation of Kingspan insulation with a suitable air gap above to meet current Building Regulations. After quotations were received, the trustees agreed to award the contract to Wilkinson Roofing Ltd., who provided the most competitive quote, and we were fortunate that the building trustees had reserve funds available to cater for just such an eventuality as this. Work was commenced in July and completed in late August 2022, leaving the building in a much improved condition. The insulation of the internal loft space is to be carried out by our own volunteer team in the New Year shut-down period 2023. As the re-roofing work required approvals under Building Regulations, the necessary inspections were carried out and certificates issued and submitted to the local authority. Following on from the tonal regulation work carried out by Balfour-Rowley Organ Builders on the pipework of the NETOA Wurlitzer organ in February 2020, Robert Balfour-Rowley (who has now amalgamated his business with Martin Goetze & Dominic Gwynn Ltd.) visited the New Victoria Centre in February 2022 to carry out further work on the organ. Three days were spent on this work, which included re-locating and rearranging the wind trunking to the Viol d’Orchestre tremulant (which had not been working satisfactorily, but is now much improved) setting and adjusting key contacts on the organ console and carrying out fine regulation work to pipework, other tremulants, etc. After running only one live concert and one ‘streamed’ concert in 2020 due to the Covid 19 pandemic we then ran several further online **TAR** 4 Section D Achievements and performance |‘streamed’ concerts in early 2021 before running three concerts with a| |---| |limited audience at the end of that year. For 2022 we were, at last, able| |to run a more extensive programme of events, although we initially| |continued to limit maximum audience numbers to make our audience| |more confident to return to ‘live’ events by having increased seat spacing| |and not using the balcony until later in the year as confidence grew, we| |still carried out regular cleaning of all surfaces. By Christmas audience| |numbers had improved with a ‘sold out’ concert of 130 (reduced from our| |usual maximum of 160).| |We were fully open again for the National Heritage Open Days Weekend| |in September and nearly 150 visitors came to see the Wurlitzer with| |organ chamber tours conducted ‘in person’ once again after two years| |when close contact with groups of people was not advised, however,| |whilst the official government advice was to ‘go ahead with the event’, we| |decided that it would not be appropriate to have the Gavioli fairground| |organ playing ‘jolly’ music outside in the car park during the period of| |mourning for Her Late Majesty Queen Elizabeth II.| |Two special events had been held connected with Her Majesty in 2022 in| |conjunction with the village History Society: in May two days of| |celebration of Her Majesty’s Platinum Jubilee (an Exhibition and a| |celebratory concert with recollections of events in Howden le Wear during| |the 70 year reign from residents) and in October an evening recalling the| |Jubilee events in the village and remembering Her Majesty. In November| |the village Remembrance Sunday commemoration event was held at the| |New Victoria Centre once again and was very well supported.| |As noted in last years Annual Report, the ownership of the New Victoria| |Centre at Howden-le-Wear and the adjoining land was then held in the| |names of individual Trustees on behalf of the North East Theatre Organ| |Association. This arrangement dates back to pre-charity (CIO) times| |when, as a non-incorporated organisation, the NETOA could not legally| |own property directly in its own right. Most of the original Trustees of the| |properties (it is owned in 3 separate sections) are no longer alive and the| |remaining Trustees (Mr. J.L. Heslop and Mr. J.W. Marsh) had held a| |meeting to discuss the best way to secure the future of both the| |properties and the NETOA. Having taken advice from the Charity| |Commission and our solicitors, they had concluded that the title to the| |properties should be transferred into the name of the North East Theatre| |Organ Association CIO (which isnow
able to own property under its| |current constitution). The CIO Trustees had formally agreed to accept| |the transfer of ownership and Hewitts solicitors (who hold the deeds)| |were instructed to draw up the necessary legal documentation for the| |transfer.| |It took Hewitts quite a long time to track down all necessary legal| |documents relating to deceased trustees, etc. and in October 2022 the| |deeds completing the transfer of the properties were signed by the two| |Trustees of the existing properties and by two Trustees of the NETOA| |CIO on behalf of the CIO. This means that the ownership has now been| |officially transfered to the North East Theatre Organ Association CIO and| |the documents are currently with the Land Registry (who, it seems, have| |a significant backlog of work) for processing.| Following the transfer of ownership of property a nominal valuation for this plus other assets, fixtures and fittings, etc., has now been included in the form of a Balance Sheet in the Annual Accounts as recommended by the Charity Commission. The accounts are prepared on a ‘Receipts and **TAR** 5 Section D Achievements and performance Payments’ basis: please see notes in the actual accounts for more information. **Trustee Matters:** Two Trustees were due to retire by rota and were duly re-elected at the 2022 AGM (see above). ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The charity’s aim is to have a working reserve of approximately two years turnover available in the main bank account for day-to-day operational purposes (which has now generally been achieved). Additional (restricted) reserve funds are maintained for: a) ‘Organ Maintenance, Repairs & Renovations’ and b) ‘Building Maintenance & Repair’. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** The CIO’s principal source of funding is from running of concerts and other events featuring the Wurlitzer theatre pipe organ at the New Victoria Centre, Howden le Wear, for which admission is charged. You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Other funds are raised from an Annual Fair and events organised by the Friends of the NETOA; donations from visiting organisations; participation in the annual National Heritage Open Days weekend and general donations (including from those using the organ for private practice). - how expenditure has supported the key objectives of the charity; - of the charity; Expenditure in the year has supported key objectives by continuing to - investment policy and maintain the New Victoria Centre (the principal operating base for the objectives including any NETOA) and its Wurlitzer theatre pipe organ in good overall condition ethical investment policy and working order, thereby providing the basis for meeting the adopted. educational and heritage objectives. ## **Section F Other optional information** **TAR** 6 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** Joseph W. Marsh **Full name(s)** John L. Heslop **Position (eg Secretary, Chair,** Chairman Honorary Treasurer **etc) Date** 04.06.2023 **Date** **TAR** 7 NORTH EAST THEATRE ORGAN ASSOCIATION Re81stered Chthty Number 1169463 BALANCE SHEET AND RECEIFfs AND PAyMETr￿s ACCOUNTS FOR THE YEAR ENDED 318t DECEMBER I)22 REPORT OF THE INDEPENDENT EXAMINER TO THE MEMBERS OF THE NORTH EAST THEATRE ORGAN ASSOCIATION I have e¥amined the fi'nancial statements on page5 2 to 6 wtth reference to bank statemeftts and vourhets for receipts and poyments. In my opinion the F￿an(la1 statements give a true and lair vlew of the ￿lpts and payments of the North East Theatre Organ Association for the year ended 31st D￿ember 2022. MRS I HA￿ON INd¢pendenl Exainimcr 12th April 2023 Newcastle upon Tyne NORTH EAST THEATRE ORGAN ASSOCIATION BALANCE SHE￿ AT 318t DECEMBER 2022 FIXED ASSErs Land & Buddthg$ Wurlitzer Theatre Pipe Organ Fixtures & Fittings I￿,( CURRETrif ASSETS Bank & Building Society deposits unrestricted Bank & Buildthg Sjciety depO￿ts - Tr$tr￿led 61,511 53,459 60,277 20,561 114,970 334,970 80,838 £ 334.970 £ 80*38 REPRESENTED BY: AccumulJted Funds brought forward 47,565 Total net surplus on all Funds for the year 34,132 33,273 Faxed Assets transferred to the A551XLataon Accurnu]ated Fundg rarried forward £ 3M.970 £ 80138 J L HESLOP Chw"rnwK J W NL4RSH FCA MCMI Honorary Trea5urrr 12th April 2(123 NORTH EAST THEATRE ORGAN ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st DECEMBER UNRESTRICTED FUNDS Noie Recaptsfrom ordiKAry Activits¢s CotKert income Fnends, sui¥scripts"ons Donations Sales office takin8S Friends, & other events Ralfies CiÉt Aid Bank and Building interest Covid-19 enforced shutdown support grants 2J88 476 3,652 335 378 1,013 677 744 16,335 5,589 23,359 Pnymrnts ox ordlnory Activitiu Cort£ert expenses Buildins ex￿n5£S Organ tunin% and maintenan PrJnlin& pos1tt￿, telephone and advertiSinS Website ihar8es Covid-19 protection equipment 4,787 6,375 575 1023 1929 6,740 IZ556 SNrpths on ordlmiry 4thvllle9 10,803 Balance brought forward 60,277 29,2TZ Income from other actLVttie$ 27,134 Payments for other activit 16,¥371 Balance carrled forward £ 61,511 £ 6U,277 NORTH EAST THEATRE ORGAN ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2ffr2 REsrncfED FUNDS BUILDINC ORGAN Receipts Balance brought forward lo,￿2 10,559 20,561 18,288 Transfer from Unrestricted Fund5 Sponsor a pl￿ appeal Transfer fvom Trust Ceneral donation 277 16.4tyJ 16,YX) 31W) 27.501 27,lQ) 54,610 21065 PwneNts Tonal work New colour piinter New computer 11,151} 11,1511 1537) 196T) Balance carried forward L 27.501 £ 25,958 £ 53,459 £ 20,561 NORTH EAST THEATRE ORGAN ASSOCIATION NOTES ON THE ACCOUNfs FOR THE YEAR ENDED 318t DECEMBER 21Y22 l Fixed Assets All Fixed Assets were transferred ￿ the A5yKiats"on from a FA)dy that held these assets on tTh￿t. The values attributed to these assets ￿p￿Sents the estimated value that the AsscKiation would expeyl to receive at the Balance Sheet date il these assets were sold on the owi market. It 15 our policy to review the* values at each ye4)r end and revise the figures as necessary. This policy removes the need for an annual depreciation ihar%e. The Land & Buildings compnse the New Victorla Centre plus attached Car Park. The Wurlitzer Theatre PiFe Organ is the original instrument from the New Victoria Theatre. Bradford complete with all additions and upgrades. The Flxtures & Fith'ngs comprise the Brenkert F7 Master Brenograph with attachments, the sound and lightLn% equipment, the seatin% and the kitchen equipment. 2 Concert income TILket sales Relre5hmeftts and progTammes 5,486 1122 266 £ 6, £ 1388 3 Donations Use ol New Victoria Centre Organ private pra¢tice General donation5 1,582 1070 1597 £ 5,807 £ 3,652 4 Concert expenses Organists, fees and exFen5es Pnnting Refreshment5 Performing Right and Licen￿ fees Programme distribukn.on 17 824 673 160 179 414 £ 4.787 £ 1929 NORTH EAST THEATRE ORGAN ASSOCIATION NOTES ON THE AccouTrirs FOR THE YEAR ENDED 3181 DECEMBER 21Y22 5 Buddmg expenses ElectrKity and gas Insurance Water rates Repairs and mointenan 1558 1,4 157 1168 122 1979 £ 6,375 £ 6,740 6 lrtcome from other activit Bequest. l Dec'd 27,134 £ 27,134 7 Poyments for other acts'vities Transfer to BuEldinK Fund Donations to unrela￿d causes CCTV equlpment Replaietnent of refrlgerator & freezer 3,5(X) 1661 776 £ 2XI £ 6,937