2021-12-31-accounts - North East Theatre Organ Association

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Trustees' Annual Report for the period

Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
Trust	ees Annual Report				for theperiod
	Period start date				Period end date
	01	January	2021		31	December	2021
From				To

Section A Reference and administration details

Charity name North East Theatre Organ Association

Other names charity is known by

Registered charity number (if any) 1169463

Charity's principal address c/o The Chairman, Mr. J. L. Heslop 26, The Green, Elwick, Hartlepool Postcode TS27 3EF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
John Leister Heslop	Chairman	(Re-elected as Trustee at AGM 20/06/2021)
David Wright	HonorarySecretary
Joseph William Marsh	Honorary Treasurer
David Kirkbride	Ticket Sales Officer	(Re-elected as Trustee at AGM 20/06/2021)
Suzanne Kirkbride	General Sales Officer
James Robinson
Rosilyn Ann Raine	Joint Friends’ Secretary	(Re-elected as Trustee at AGM 20/06/2021)
Barry Raine	Joint Friends’	(Re-elected as Trustee
	Secretary	at AGM 20/06/2021)
Michael McLaren

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address





Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CIO Foundation Model Constitution dated 31[st] August 2016 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by Members of the CIO to serve for a 3 year period Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

All Trustees give their time voluntarily and receive no remuneration or other benefits in return for duties carried out on behalf of the charity.

The Trustees have considered major risks associated with the day-to-day operations carried out by the NETOA and have produced a number of Risk Assessments and Policies to assist with addressing these and other statutory requirements. Insurance is carried to cover the charity against losses associated with the premises of the New Victoria Centre, Howden le Wear and the Wurlitzer Theatre Organ and other contents; also Public and Employers Liability Insurance. Although there are no paid employees of the charity, the ’Employees Liability’ section of the insurance covers volunteers working on behalf of the charity and visiting professional musicians employed on a one-off contract basis.

trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To promote, improve, develop and maintain public education in theatre pipe organ music, its history and heritage. This is to be achieved by the preservation of a theatre pipe organ (or organs) and using this / these organ(s) to educate the public through open days, performances and other means; training and education of those who wish to learn the skills of playing and maintaining such organs, etc. Also to further such other purposes as are exclusively charitable under the laws of England and Wales, as determined by the Trustees.
	The Trustees of the NETOA CIO have kept in mind the Charity Commission’s guidance on public benefit at trustee meetings and when planning activities, etc. and when carrying out their duties. The spread of the Covid 19 pandemic around the World and the United Kingdom during 2020 has continued to have major effecta on the way all charities, etc., have been able to operate throughout 2021 and this has resulted in the cancellation of our usual programme of visits by outside organisations (such as U3As, Womens Institutes, Rotary & Probus Clubs, works organisations, etc.) who usually visit the New Victoria Centre to learn about the history and development of the theatre organ. Likewise, our training and practice sessions for Friends of the NETOA have been curtailed, but when allowed, these have been continued on a limited basis within suitable ‘Covid-safe guidlines’. Additional information relating to the history and development of the theatre organ, the NETOA and details about our own organ installation in particular are now made available to the general public via the NETOA website in furtherance of the objectives relating to education in theatre organ matters. Further detailed information about the activities and their success is provided in the ‘Achievements and Performance’ section of the report.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To promote, improve, develop and maintain public education in theatre
pipe organ music, its history and heritage. This is to be achieved by the
preservation of a theatre pipe organ (or organs) and using this / these
organ(s) to educate the public through open days, performances and
other means; training and education of those who wish to learn the skills
of playing and maintaining such organs, etc. Also to further such other
purposes as are exclusively charitable under the laws of England and
Wales, as determined by the Trustees.

The Trustees of the NETOA CIO have kept in mind the Charity
Commission’s guidance on public benefit at trustee meetings and when
planning activities, etc. and when carrying out their duties.
The spread of the Covid 19 pandemic around the World and the United
Kingdom during 2020 has continued to have major effecta on the way all
charities, etc., have been able to operate throughout 2021 and this has
resulted in the cancellation of our usual programme of visits by outside
organisations (such as U3As, Womens Institutes, Rotary & Probus Clubs,
works organisations, etc.) who usually visit the New Victoria Centre to
learn about the history and development of the theatre organ.
Likewise, our training and practice sessions for Friends of the NETOA
have been curtailed, but when allowed, these have been continued on a
limited basis within suitable ‘Covid-safe guidlines’.
Additional information relating to the history and development of the
theatre organ, the NETOA and details about our own organ installation in
particular are now made available to the general public via the NETOA
website in furtherance of the objectives relating to education in theatre
organ matters.
Further detailed information about the activities and their success is
provided in the ‘Achievements and Performance’ section of the report.

Additional details of objectives and activities (Optional information)

The contribution made by volunteers to the charity’s operation has, as always, continued to be of the greatest importance as the North East Theatre Organ Association continues into its second half-century of You may choose to include activity. further statements, where relevant, about:

Having been originally founded in 1968, the Association had operated as a non-charitable not-for-profit organisation until becoming a CIO on 4[th] October 2016 and during that earlier period, the great generosity of many donors and the practical help of almost 200 volunteers made possible a project that led to the great honour of the NETOA being presented with the ‘Queen’s Award for Voluntary Service’ (sometimes called the “MBE for Volunteer Groups”) in 2016. We believe that we are the first organisation operating in this particular sector to have been given this award.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Our regular live concert series featuring the Wurlitzer organ was reduced to only one concert in 2020 due to the Covid 19 pandemic but we did finish the year by streaming a live Christmas concert with organist Howard Beaumont on Sunday 20[th] December, which, in the absence of a live audience, was very well received and had well over 1,000 views. As Covid restrictions continued into 2021 we ran several further online concerts by other organists which also brought a good response from all around the World! Whilst we did not charge for viewing the online concerts, we did receive some donations and it did succeed in maintaining interest in our venue until we were able to re-open. Government ‘Covid’ grants received during this period helped with the cost of running the building, etc.

In preparation for reopening, improvements had been made to the New Victoria Centre, including the installation of extra safety notices, sanitiser dispensers, updating of ventilation systems, etc., and by September we felt that there was sufficient public confidence to start live concerts again when Phil Kelsall MBE from the Tower Ballroom at Blackpool played our (and his!) first concert for 18 months to an enthusiastic audience. To make our audience more confident to return we increased seat spacing and carried out regular cleaning of all surfaces. Our doors were open again for the National Heritage Open Days Weekend in September and around 75 visitors came to see the Wurlitzer. Organ chamber tours were conducted by video link to avoid close contact with groups of people in confined spaces and once again the Gavioli fairground organ was playing outside in the car park to entertain visitors. Two further concerts were held later in 2021 with increasing audience numbers as confidence gradually seemed to be returning amongst our audience members in attending events once more, culminating in a wellsubscribed Christmas concert. A Remembrance Sunday commemoration event was held at the New Victoria Centre in November 2021 for the first time following the closure of the Bridge Street Methodist Church (the last working church in the village), where a service had normally been held prior to the 11.00am gathering at the village cenotaph. This had been arranged jointly by the Howden le Wear History Society and the NETOA and whilst not a religious service, remembered those from village who had been killed and injured in the service of their country in a fitting manner. It is hoped that this will become an annual event. The ownership of the New Victoria Centre at Howden-le-Wear and the adjoining land is currently held in the names of individual Trustees on behalf of the North East Theatre Organ Association. This arrangement dates back to pre-charity (CIO) times when, as a non-incorporated organisation, the NETOA could not own property directly in its own right.

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Section D Achievements and performance Most of the original Trustees of the properties (it is owned in 3 separate sections) are no longer alive and the remaining Trustees (Mr. J.L. Heslop and Mr. J.W. Marsh) had held a meeting to discuss the best way to secure the future of both the properties and the NETOA. Having taken advice from the Charity Commission and our solicitors, they had concluded that the title to the properties should be transferred into the name of the North East Theatre Organ Association CIO (which is now able to own property under its current constitution). The CIO Trustees have agreed to accept the transfer of ownership and Hewitts solicitors (who hold the deeds) have been instructed to draw up the necessary legal documentation for the transfer. Trustee Matters:

Four Trustees were due to retire by rota and were duly re-elected at the 2021 AGM (see above).

Section E Financial review

The charity’s aim is to have a working reserve of approximately two years Brief statement of the turnover available in the main bank account for day-to-day operational charity’s policy on reserves purposes (which has now generally been achieved). Additional (restricted) reserve funds are maintained for: a) ‘Organ Maintenance, Repairs & Renovations’ and b) ‘Building Maintenance & Repair’. Details of any funds materially N/A in deficit Further financial review details (Optional information)

The CIO’s principal source of funding is from running of concerts and
You may choose to include other events featuring the Wurlitzer theatre pipe organ at the New
additional information, where Victoria Centre, Howden le Wear, for which admission is charged.
relevant about:  the charity’s principal Other funds are raised from an Annual Fair and events organised by the
sources of funds (including Friends of the NETOA; donations from visiting organisations; participation
any fundraising); in the annual National Heritage Open Days weekend and general
how expenditure has donations (including from those using the organ for private practice). supported the key objectives Due to Covid 19, we have been unable to hold most of these events in of the charity; 2021.

 investment policy and objectives including any Expenditure in the year has supported key objectives by continuing to ethical investment policy maintain the New Victoria Centre (the principal operating base for the adopted. NETOA) and its Wurlitzer theatre pipe organ in good overall condition and working order, thereby providing the basis for meeting the educational and heritage objectives.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Joseph W. Marsh Full name(s) John L. Heslop Chairman Honorary Treasurer etc) 04.07.2022

Position (eg Secretary, Chair, etc) Date

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NORTH EAST THEATRE ORGAN ASSOCIATION Regi61ered Ch•rlty Number 1169 RECEIFTS AND PAYME5 ACcOUs FOR THE YEAR ENDED 31st DECEMBER 2021

REPORT OF THE DEPENDENT EXAMINER TO THE MEMBERS OF THE NORTH EAST THEATRE ORGAN ASSOCIATION I have examLr*d the finaticial statements on page5 2 to 5 with (erenCe to bank statements arhd vouchers for receipts and payments. In my opinion the flnandal statements 've a trye and lair view of the receipts and payments of the North East Theatre Organ Association lor the year ended 31st DttemiEr 2ff21. MRS I HATTON lyulepertdint Exomin¢r 8th April 2022 Newcastle upon Tyne

NORTH EAST THEATRE ORGAN ASSOCIATION RECEIFfs AND PAYMENTS Accoupir FOR THE YEAR ENDED 31st DECEPdBER ani UNRESTRICTED FUNDS Note Recelptsfrom ordlnAry fjctl¥ltles Concert mcome Friends, 5ub*ripts"ons Donations Sales olflce takings Prize Draw Gift Aid Bank interest Covid-19 enforced shutdown support grants 1,278 676 646 3,652 335 145 566 728 12 I4,2 16.335 19,406 P4ypn¢nts ON tsrdlnAry actlvlties Concert èxpenses Buildin% expenses OrRan tunin% ld maiiitenanLe Printin postage, telephone and advertislftg Website iharges Covid-19 protKtion equipment 1929 6.740 430 249 1,513 435 642 69) 11556 9,535 sMrpli on ordirt4ry dctlwllle$ lo3 9,871 Balance brought forward 29,2TI 30,456 Income from other a¢tlvltle$ 27,134 Payments for other activitles { 6,9371 111,0501 Balance carried fonATard £ 60,277 £ 29,277 J L HESLOP ChoinNQn J W MARSH FCA MCM[ Honoraiy Trea5Hrer 8th Aprtl 2022

NORTH EAST THEATRE ORGAN ASSOCIATION RECEIFfs AND PA¥METrs ACCOUF FOR THE YEAR ENDED 31st DECEMBER W21 RESTIUCTED FUNDS BUILDING ORGAN FUND Re¢elpts Balance brought forward 8,¢XKJ 10,282 18,188 Transfer from Unrestricted FLmds Spon50r a pipe appeal Sale of organ ports 10,( 277 l(Xl I1, 10,559 21065 21004 P4yvwits Toftal work New colour prfnter New computer 13,5161 153n 1967) 1537) 1967) Balance Carr forward £ I0,< £ 10,559 £ 20,561 £ 18,188 J L HESLOP Choirmart J W MARSH FCA MCMI H(Morory Trcosurer 8th Apnl 2022

NORTH EAST THEATRE ORGAN ASSOCIATION NOTES ON THE ACCOUNrs FOR THE YEAR ENDED 31st DECEMBER 2021 2(120 I Conrt income Ticket sales Refyeshments and programme3 1122 266 1,2 £ 2.388 £ 1,278 2 Donations Use of New ViLtoria Cents Organ private practice Ceneral donations 1,014 £ 3,652 £ 1,699 3 Concert expen5e5 Or%anL5ts' fee5 and exFenses Printtn Refreshments Perforrnin8 .ht and Llcen¢e fees Programme d25tribution 15%) 179 187 246 4 Building expenses El¢Ytricity and gas Insurance Water Tales Repairs and mainlenance 2,117 1.107 122 2,979 1,279 £ 6,740 £ 4,7(

NORTH EAST THEATRE ORGAN ASSOCIATION NOTES ON THE AcCOUPs FOR THE YEAR ENDED 31st DECEMBER 2021 5 Income from other activitie5 BVeSt. J Lee D'd 27,134 £ 27,134 6 Payments for other activities Transfer to Organ Fund Trdnsfer to Building Fund Donations to unrelated £auses ccrv equipment Replacement of refrIratOr & feZer I,OX) 1661 776 £ 6,937 £ 11,050