2020-12-31-accounts - North East Theatre Organ Association

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Trustees' Annual Report for the period

Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
Trust	ees Annual Report				for theperiod
	Period start date				Period end date
	01	January	2020		31	December	2020
From				To

Section A Reference and administration details

Charity name North East Theatre Organ Association

Other names charity is known by

Registered charity number (if any) 1169463

Charity's principal address c/o The Chairman, Mr. J. L. Heslop 26, The Green, Elwick, Hartlepool Postcode TS27 3EF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
John Leister Heslop	Chairman
David Wright	HonorarySecretary
Joseph William Marsh	Honorary Treasurer	(Re-elected as Trustee at AGM 27/07/2020)
David Kirkbride	Ticket Sales Officer
Suzanne Kirkbride	General Sales Officer
James Robinson		27/07/2020 to 31/12/2020
Ian William Bowman		01/01/2020 to 27/07/2020
Rosilyn Ann Raine	Joint Friends’
	Secretary
Barry Raine	Joint Friends’ Secretary
Michael McLaren		27/07/2020 to 31/12/2020

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address





Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CIO Foundation Model Constitution dated 31[st] August 2016 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by Members of the CIO to serve for a 3 year period Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

All Trustees give their time voluntarily and receive no remuneration or other benefits in return for duties carried out on behalf of the charity.

The Trustees have considered major risks associated with the day-to-day operations carried out by the NETOA and have produced a number of Risk Assessments and Policies to assist with addressing these and other statutory requirements. Insurance is carried to cover the charity against losses associated with the premises of the New Victoria Centre, Howden le Wear and the Wurlitzer Theatre Organ and other contents; also Public and Employers Liability Insurance. Although there are no paid employees of the charity, the ’Employees Liability’ section of the insurance covers volunteers working on behalf of the charity and visiting professional musicians employed on a one-off contract basis.

trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To promote, improve, develop and maintain public education in theatre pipe organ music, its history and heritage. This is to be achieved by the preservation of a theatre pipe organ (or organs) and using this / these organ(s) to educate the public through open days, performances and other means; training and education of those who wish to learn the skills of playing and maintaining such organs, etc. Also to further such other purposes as are exclusively charitable under the laws of England and Wales, as determined by the Trustees.
	The Trustees of the NETOA CIO have kept in mind the Charity Commission’s guidance on public benefit at trustee meetings and when planning activities, etc. and when carrying out their duties. The spread of the Covid 19 pandemic around the World and the United Kingdom during 2020 has had a major effect on the way all charities, etc., have been able to operate and this has resulted in the cancellation of our usual programme of visits by outside organisations (such as U3As, Womens Institutes, Rotary & Probus Clubs, works organisations, etc.) who usually visit the New Victoria Centre to learn about the history and development of the theatre organ. Likewise, our training and practice sessions for Friends of the NETOA have been curtailed, but when allowed, these have been continued on a limited basis within suitable ‘Covid-safe guidlines’. Additional information relating to the history and development of the theatre organ, the NETOA and details about our own organ installation in particular are now made available to the general public via the NETOA website in furtherance of the objectives relating to education in theatre organ matters. Further detailed information about the activities and their success is provided in the ‘Achievements and Performance’ section of the report.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To promote, improve, develop and maintain public education in theatre
pipe organ music, its history and heritage. This is to be achieved by the
preservation of a theatre pipe organ (or organs) and using this / these
organ(s) to educate the public through open days, performances and
other means; training and education of those who wish to learn the skills
of playing and maintaining such organs, etc. Also to further such other
purposes as are exclusively charitable under the laws of England and
Wales, as determined by the Trustees.

The Trustees of the NETOA CIO have kept in mind the Charity
Commission’s guidance on public benefit at trustee meetings and when
planning activities, etc. and when carrying out their duties.
The spread of the Covid 19 pandemic around the World and the United
Kingdom during 2020 has had a major effect on the way all charities, etc.,
have been able to operate and this has resulted in the cancellation of our
usual programme of visits by outside organisations (such as U3As,
Womens Institutes, Rotary & Probus Clubs, works organisations, etc.)
who usually visit the New Victoria Centre to learn about the history and
development of the theatre organ.
Likewise, our training and practice sessions for Friends of the NETOA
have been curtailed, but when allowed, these have been continued on a
limited basis within suitable ‘Covid-safe guidlines’.
Additional information relating to the history and development of the
theatre organ, the NETOA and details about our own organ installation in
particular are now made available to the general public via the NETOA
website in furtherance of the objectives relating to education in theatre
organ matters.
Further detailed information about the activities and their success is
provided in the ‘Achievements and Performance’ section of the report.

Additional details of objectives and activities (Optional information)

The contribution made by volunteers to the charity’s operation has, as always, continued to be of the greatest importance as the North East Theatre Organ Association continues into its second half-century of You may choose to include activity. further statements, where relevant, about:

Having been originally founded in 1968, the Association had operated as a non-charitable not-for-profit organisation until becoming a CIO on 4[th] October 2016 and during that earlier period, the great generosity of many donors and the practical help of almost 200 volunteers made possible a project that led to the great honour of the NETOA being presented with the ‘Queen’s Award for Voluntary Service’ (sometimes called the “MBE for Volunteer Groups”) in 2016. We believe that we are the first organisation operating in this particular sector to have been given this award.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Following on from the tonal regulation work carried out by Balfour-Rowley Organ Builders on the pipework of the NETOA Wurlitzer organ in 2019, the firm was brought back in February 2020 to carry out a second phase of work on the organ. Another two weeks was spent cleaning, adjusting and regulating the tone of pipework in the Main organ chamber, including the Viol d’Orchestra, Viol Celeste, Krumet, Violin, Violin Celeste, Diaphonic Diapason and Clarinet ranks plus some further fine regulation on ranks worked on the previous year, all resulting in a further major improvement in overall sound quality.

Our regular live concert series featuring the Wurlitzer organ got under way in March with limited audience numbers and extra hygiene precautions (self-imposed at that time) just as the Covid 19 situation was developing. This proved to be the only public concert held in the New Victoria Centre in 2020, as we had to close our doors shortly afterwards due to the declaration of a pandemic and all events for the rest of the year were cancelled.

We were due to take part in the National Heritage Open Days Weekend (for the fifth time) in September, however having 150 (or so) visitors in the New Victoria Centre whilst maintaining safe conditions would have been tricky to say the least, so we put on a ‘virtual’ open week online instead, with several videos demonstrating various aspects of the organ and we had an excellent response (+ very many more visitors than we would have expected in person on a typical open day!).

We continued to put a great deal of effort into publicity for the NETOA including maintaining and improving our website and our entries on Facebook and Twitter and we feel that this is continuing to have positive results.

Further upgrading work was carried out to the internal closed circuit TV system at the New Victoria Centre, including the acquisition of a new laptop computer and the provision of a broadband connection allowing internet access. This latter allowed us to finish the year by streaming a live Christmas concert by organist Howard Beaumont on Sunday 20[th] December, which, in the absence of a live audience, was very well received and had well over 1,000 views.

The inability to run our normal programme of event has had a serious effect on income during 2020 whilst we have had to bear the ongoing running costs for our building, etc., etc. The NETOA is, however, in the relatively fortunate position of qualifying for one of the government’s Covid business grants, which has stabilised our financial position during this period when we were unable to operate normally. As we enter the new year, the availability of vaccines offers hope of improvement and we hope for a gradual return to normality as the year progresses. In preparation for reopening, various improvements, including the

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Section D Achievements and performance

installation of extra safety notices, sanitiser dispensers, updating of ventilation equipment and other facilities have been made at the New Victoria Centre during the shut-down period. Trustee Matters:

We are sorry to report that Mr. Ian Bowman has decided to not to seek re-election as a Trustee with effect from the date of the AGM. He hopes, however, to continue to help out with some Friends practice sessions, etc., whenever possible. The Chairman and remaining trustees wished to express their sincere thanks to Ian for his contribution and that of his family members to the organisation over many years and hoped that he would continue to be involved whenever possible. Mr. James Robinson and Mr. Michael McLaren have agreed to join the board of Trustees with effect from the 2020 AGM.

Section E Financial review

The charity’s aim is to have a working reserve of approximately two years Brief statement of the turnover available in the main bank account for day-to-day operational charity’s policy on reserves purposes (which has now generally been achieved). Additional (restricted) reserve funds are maintained for: a) ‘Organ Maintenance, Repairs & Renovations’ and b) ‘Building Maintenance & Repair’. Details of any funds materially N/A in deficit Further financial review details (Optional information)

The CIO’s principal source of funding is from running of concerts and You may choose to include other events featuring the Wurlitzer theatre pipe organ at the New additional information, where Victoria Centre, Howden le Wear, for which admission is charged. relevant about:

the charity’s principal Other funds are raised from an Annual Fair and events organised by the
sources of funds (including Friends of the NETOA; donations from visiting organisations; participation
any fundraising); in the annual National Heritage Open Days weekend and general
how expenditure has donations (including from those using the organ for private practice). supported the key objectives Due to Covid 19, we have been unable to hold most of these events in of the charity; 2020.
investment policy and objectives including any Expenditure in the year has supported key objectives by continuing to ethical investment policy maintain the New Victoria Centre (the principal operating base for the adopted. NETOA) and its Wurlitzer theatre pipe organ in good overall condition and working order, thereby providing the basis for meeting the educational and heritage objectives.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Joseph W. Marsh Full name(s) John L. Heslop Chairman Honorary Treasurer etc) 20.6.2021

Position (eg Secretary, Chair, etc) Date

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NORTH EAST THEATRE ORGAN ASSOCIATION Rtered Charity Nwnber 1169 RECEIFfs AND PAYMEwfs ACCOUNrs FOR THE YEAR ENDED 31st DECEMBER 21Y20

REPORT OF THE INDEPEND EXAMINER TO THE MEMBERS OF THE NORTH EAST THEATRE ORGAN ASSOCIATION I have examined the financial slatements on pages 2 to 5 with referen to bank statements and vouchers foT receipts and paytnthts. In my oplnlon the fina[la1 5tstements give a true and fair view of the receipts and payments of the North F•st Theatre Ckgan A$lation for the year ended 31st DecembeT 2020. MRS I HArroN Ind4Yndent Exominer 23rd April 2021 Newcastle upon Tyne

NORTH EAST THEATRE ORGAN ASSOCIATION RECEItryS AND PAYMED¥fs Accour FOR THE YEAR ENDED 31st DECEMBER 2LTr20 Note 2019 Concert income Friends, 5ubscriptiorts Donations Sates office takings Priends, and other events Raffles Annual fete Prize Draw Gift Aid Bank interest Covid-19 enforted shutdown supwrt grants 676 3.164 145 2,021 1,126 12 14JQ2 18 19,406 18,498 Payments on ordimry Artivitieg Concert expenses Building expenses Sales offxce purchases Organ tunin8 and maintenaNe Printin& p)stage. tslephone and advertising Website charges Other payments Covid-19 protection uipMent 5A83 70 555 249 1513 270 42 9535 14,893 Surylms on ordinary 9rn 3,605 Balance brought forward 30.456 31,770 Income from other activities Payments for other aclivities ( liJ)50) (5203) BaIance carried forward £ 29277 £ 30,456 J L HESLOP Cknimia J W MARSH FCA MCMI HonorLry Treo5urer 23rd April 2021

NORTH EAST THEATRE ORGAN ASSOCIATION RECEIPTS AND PAYMENTS AccouKr FOR THE YEAR ENDED 31st DECEMBER 2020 RESTRicfED FUNDS BUILDING ORGAN 2019 Re¢eipt8 Balance brought forward 3m6 6.978 6.978 18270 TraTh5feT from UnTrstrirted Funds SponsoT & pipe appeat Grant- The Theatre Or8an Club Sale of or8an parts SA1 5I(Kl 10,IXX) i.o(x) 8.lkn 13.798 18,698 19,41X) PAyment$ Tonal work Drain repaizs New proiection box computer Refurbishment of OTsan parts Pipe cleaning and repairs (3516) (3516) (3,%51 (3,5001 1627) 1238) {1,0861 Balance carried forward £ 8.LK6 £ 10.282 £ 15.182 £ 9,984 J L HESLOP J W MARSH FCA MCMI Honorory TreAsuYer 23rd April 2021

NORTH EAST THEATRE ORGAN ASSOCIATION NOTES ON THE AccouTrrrs FOR THE YEAR ENDED 31st DECEMBER 220 2019 I cOnrt income 'ricket sales Refreshments and pNJsramm¢s 9,305 423 £ 1278 £ 9.728 2 Donations Use of New Victoria Centre Organ practice General donations 1.279 1,505 1,014 £ 1,69) £ 3,164 3 Concert expenses Organists, fees and expenses Printing ReETe5hments Perforniing Right and Licte fees Progrjnune distribution 4,031 953 187 246 215 £ 1,988 £ 5,883 4 Buildin8 expense5 EIKtricity and heating ITL5urance Water rates 1117 1,107 205 1279 2,953 223 2,047 £ 4,708 £ 6,294

NORTH EAST THEATRE ORGAN ASSOCIATION NOTES ON THE AccouNrs FOR THE YIAR ENDED 318t DECEMBER 21Y20 21n9 5 Income from other activitie5 PRS refund on change OE registralion 6 Payments for other activities Transfer to Organ Fund Transfer to Buildin8 Fund Donatior6 to unTelated causeg c & microphone equipment I50 5203 £ 11A150 £ 5,203