## **Eaton Socon Pre-School** Registered Charity No. 1169451 ## A young persons dream ## **AGM Minutes Wednesday 22[nd] October 2025 7.30pm @Eaton Socon Pre-School** ## **1) Welcome and Introduction by the Chair** - _KC welcomed everyone and introduced all Trustees and their roles._ - _Attendees – Kathryn Cole, Caroline Allanson, Zoe Smith, Emma Butterworth, Emily Kiernan and Nick Carvell (via teams) Kerry-anne, Jo, Kate, Lynne, Maddy, Zara Carroll (parent) Katie Oliver (parent) Abidemi Ajibole (parent) Busayo (parent) Michael Menjah (parent)_ - _Apologises – Lisa Hamblin, Debbyanne, Wendy B, Wendy H,_ ## **2) Minutes of last AGM** Signed by Emma Butterworth, Emily Kiernan and Kate Miller ## **3) Agree and Adopt Setting CIO Constitution** - _There have been no amendments in the Constitution since 2013. The Constitution documents are available to read in the office. All trustees have their own copy. A copy is always kept in the office if anyone wishes to read it._ ## **4) Agree and Adopt Reviewed Policies** - _All policies were read by CA (manager) whilst recuperating from a hip replacement and amended where appropriate._ - _Wendy H, Maddy W and Debbyanne L have also read policies appropriate to their roles and amended where necessary._ - _Our office manager will email any parents if they wish to receive a copy of any of the Pre-schools policies._ - _Staff have access to all policies at all times._ - _At meetings - trustees will read a policy each time we have a minute_ - _Trustees will be signing to agree adaption of polices._ ## **5) Chairs report** No comments made ## **6) Treasurers Report and Presentation of Accounts** Explained to parents about the report – KC is pleased to see a surplus/profit. Invoicing will be decreasing, and how funding will be different too. NC comments that its great we are also in a surplus and carry on as we are – well done to everyone. KC and CA look at accounts a couple of times a month and compare to the previous year to help keep track of our financial position ( we know we made a profit last year so it is a good comparison of accounts). ## **7) Managers Report** Caroline thanks staff and trustees for support while she was off after operation. EB says Ofsted was disappointing as we know ESPS is a brilliant setting. Ofsted changes from 1[st] November. Parents questionnaire comments discussed. Discussion about tablets, white boards and computers in the rooms. Parents questionnaires are important to the Preschool. Literacy and numeracy evenings also discussed as it was Eaton Socon CIO, 38a Queens Gardens, Eaton Socon, St. Neots, PE19 8DN Email: info@eatonsoconpre-school.co.uk Web: www.eatonsoconpre-school.co.uk Telephone: 01480 406 047 ## **Eaton Socon Pre-School** Registered Charity No. 1169451 ## A young persons dream something that parents wanted – thoughts have been given about a leaflet to handout instead of the evenings. ## **8) Questions regarding Reports and Accounts** See above ## **9) Resignation of any current trustees.** - _No Trustees are resigning._ - _According to the Constitution Trustees only need to resign on a biannual basis. All trustees resigned and were re-elected last year and 2 new trustees joined only a year ago, so this does not need to take place this year._ ## **10) Nominations and election of new trustees that have joined in this past year.** - All positions to be formally agreed at a Trustee meeting held within 7 days of the AGM. NC has said at the next AGM (2026) he will be resigning. ## **11) Any other business** - None ## **Meeting closed at 19.52** Eaton Socon CIO, 38a Queens Gardens, Eaton Socon, St. Neots, PE19 8DN Email: info@eatonsoconpre-school.co.uk Web: www.eatonsoconpre-school.co.uk Telephone: 01480 406 047 EATON SOCON PRE-SCHOOL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2025 EATON SOCON PRE-SCHOOL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2025 2025 2024 Income Fees from parents 55,046 63,897 CCC Funding 558,786 496.708 Sen Income Sen Expenditure 29,596 7,182 45.663 5,189 22,414 40,474 Children's, uniforms Sales Costs 1,936 2,478 1,206 1,659 (542) {453) Snacks Donations Costs 492 3,135 491 2,804 (2,643) (2,313} Fund Raising Income ExFenditure 1,760 417 1,791 562 1.343 1.229 Trips Income Expenditure 388 1.413 1.329 1,329 11,025) Donations Apprenticeship Funding 104 500 633.429 600,146 Direct Costs Wages. Nat Ins & Pension 488,968 459,133 Gross surplus 144.461 141,013 Interest Receivable ( net ) 2.024 1,913 146.485 142,926 Expendtture Page 2 140,284 133,997 Surplus For The Year 6,201 8,929 Page 1 of4 EATON SOCON PRE-SCHOOL INCOME AND EXPENDrruRE ACCOUNT YEAR ENDED 31 AUGUST 2025 Expendlture Rates Water Light & Heat Propety Maintenance Household & Cleaning offi￿ & kitchen Equipment Staff Welfare Software & It Subscriptions Travel & Subsisten Telephone Post & Stationery Play Equipment and consumables Hire of Equipment Stsff Uniforms Training Books Sundry Expenses Health & Safety LiCen￿S & Insurance Legal & professional fees DBS Checks Accountsncy Bookkeeping Payroll Pro￿SSIng Depreciation Bank charges Administration Consultant Celebration Events 3.489 2,091 6,569 26,078 9.054 3.208 6,069 4,733 267 3,086 2,771 19,706 4,132 1,754 2,841 2,305 559 1.719 4,202 4,093 275 822 6.540 3,803 1,347 7,162 13.427 8,856 3,650 6,749 3.231 272 3,046 2,073 25,125 3,410 2,549 3,073 583 1,581 5,699 894 356 780 6,991 361 17.061 363 7,467 4,088 13.181 335 3.060 140,284 133,997 Page2of4 EATON SOCON PRE4CHOOL BALANCE SHEET AS AT 31ST AUGUST 2025 Flxed A880ts Tanglble Assets 195,810 206,232 Current a880ts Trade Debtors Prepayments Bank Accounts Current Account ESPS CIO Current alc Contingency Fund Cash in Hand 446 4.763 1,704 4,003 43,690 192.501 174,800 100 46,836 115,144 172.357 100 416 so Current Llabllitles Trade Creditors PAYE & Penslons Receipts in Advance Other Credltors Barclaycard Accruals Corporation Tax 4,979 11N98 151.962 4,856 82 7.825 475 3,817 8.859 103,276 4.856 825 452 122,094 Not Current Ass•t8 234.673 218,050 NEf ASSET8 430.483 Represented By . Generdl Reserve BaL8nce at 1 st September 2024 Surplus for the Year Transfer to Contingenct Reserve 274,275 6.201 124,843) 265,346 8,929 Balance at 31 st August 2025 274,275 Contlngoncy R880rve Balance at 1 st September 2024 Trdnsfer from General ReseNe 150.007 150,007 Balan￿ at 31 st August 2025 174,850 150.007 430 Treasurer Chairperson 26 Sep 2025 25 Sep 2025 Date Date Page3of4 EATON SOCON PRE-SCHOOL YEAR ENDED 31 AUGUST 2025 ACCOUNTANT'S REPORT R￿peCtIVe Respon8lbllltles of Trustse and Examiner The Charlty's trustees are responsible for the preparatr>n of the accounts. The chari￿$ trustees consider that an audit is not required for this year ( under section 43 (2) of the charitys act 1993 ( the Act) and that an independent examinatlon is needed. It is our responsibility to,. . examine the accounts (under section 43(a) of the ACL. . to follow the procedures laid down in the General Directions given by the charity commission￿S (under section 43(7)(b) of the Act)., arKI o state whether particular matters have come to our attention. Basis of Independent Examlnefs Report Our examination was carried out in accordarKe with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, an seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evldence that would be required in an audit .and consequently we do not express an audit opinion on the accounts. Independent Examlnor8 Statoment In connection wlh our examination, no matter has come to our attentlon: (1) vthich gives us reasonable cause to belleve that in any material respect the requirements to keep accounting records in accordance wilh section 41 of the 1993 Act,. and to prepare accounts which accord thfjth the accounting records and comply with accounting requirements of the Act have no been met; or to which in our opinion, attention should be drawn in order to enable a proper understanding of the ac￿Unts to be reached. GRH ACCOUNTANCY LIMITED 1 st Floor, CQL House Alington Road, Lt Barford St Neots PE19 6YH 26 Sep 2025 Page4of4 ## **Eaton Socon PreSchool** **----- Start of picture text -----**
Registered Charity No.
1169451
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## **A young persons dream** ## **Treasurer Report – November 2025** ## **Introduction** Eaton-Socon Pre School has continued to maintain a healthy financial position with a net income surplus of £6,201. This has been achieved through hard work and constant monitoring of the accounts. ## **Income and expenditure** - Overall, there is a surplus of £6,201, compared with last year of £8,929, this is extremely positive in this current climate. We have also re-invested the majority of our excess back into the pre-school and have an accrual for building maintenance of £7,000. - There is an increase in income to last year by an additional £37,160 in funding and fees. - Our wage costs are higher due to the increase in national living wage and the increase in Employers National Insurance. ## **Assets** The contingency fund is there as a financial protection to allow the charity to windup/change business strategy in the event of any unforeseen circumstances. ## **Year Ahead** As we move into this new year, we remain committed to financial transparency and sustainability. Our priorities include ensuring the well-being of our children, supporting our dedicated staff, and continuing to provide high-quality early childhood education. During the next year we will continue to monitor our income and expenditure to identify cost savings where possible and improve accountancy standards and management of accounts. Prepared by Lisa Hamblin Date: 30/09/2025 Eaton Socon Pre-School CIO, 38a Queens Gardens, Eaton Socon, St. eeeON Kn, BI KKK. Neots PE19 8DN ba?MeLed OfstedOutstanding lim[all OfstedOutstanding PROMOTING school i} 2009/2010 Tel: 01480 406 047 Mob: 07903 326 971 info@eatonsoconpre-school.co.uk www.eatonsoconpre-school.co.uk Formerly Eaton Socon PreSchool