Registered Charity No. 1169451 ## **Eaton Socon Pre-School** ## A young persons dream ## **AGM MINUTES Wednesday 10[th] November 2021 Zoom Meeting; Starting 7.30pm Promptly** ## **1) Welcome and Introduction by the Secretary** - For the health & safety of trustees, staff and parents it was agreed the AGM should take place via Zoom for the second year running ## **2) Apologies** - All trustees present - No parents - Most ESPS employees attended – full list available on request from CA ## **3) Minutes of last AGM** - No questions or concerns raised so signed off ## **4) Agree and Adopt Setting CIO Constitution** - CIO Constitution policy the same as 2020 although ESPS has smartened them all up and distributed to trustees and employees. ## **5) Agree and Adopt Reviewed Policies** - Reviewed, agreed by all trustees, and signed off. Covid Policy is updated following L/A and Government guidelines. It’s important all employees are up to date with policies and procedures. Room leaders will ensure employees take time to read these. ## **6) Chairs Report** - Proud of how ESPS has handled Covid within the setting and it’s a testament to the manager - Had many meetings with manager and together have lots of ideas of ways to increase quality of learning and environment for parents. There will be investment for each room and communal areas this coming year ## **7) Treasurers Report and Presentation of Accounts** - Despite Covid restrictions, additional funding has allowed ESPS to operate effectively as Income vs expenditure has been balanced itself out - Investment in equipment and PPE accounted for most expenditure - Wages have increased but that’s due to extra staff and minimum wage increase Eaton Socon Pre-School CIO, 38a Queens Gardens, Eaton Socon, St. Neots PE19 8DN Tel: 01480 406 047 Mob: 07903 326 971 info@eatonsoconpre-school.co.uk www.eatonsoconpre-school.co.uk Formerly Eaton Socon Pre-School Registered Charity No. 1169451 ## **Eaton Socon Pre-School** A young persons dream ## **8) Acceptance of Accounts** - Contingency fund is still healthy - Reviewed, agreed by all trustees, and signed off ## **9) Managers Report** - As always Manager is appreciative of staff who have all worked hard and ensured children have all received the best care and learning experience - Removal of temporary garden building has allowed staff to eat together and hold meetings inside - Expressed sadness for closure of two local pre-schools but explored staff opportunities from these settings. Closures have seen an increase to 140 children - September saw arrival of the new Early Years Foundation Stage Curriculum so the staff have been busy making necessary changes and implementing them - To reward staff loyalty and hard work new incentives were introduced and have been positively received by employees - New book sharing scheme has been introduced for children to borrow books and enjoy reading with their parents/care givers. - Advertising for another staff member for Daisy Room ## **10) Any questions?** - No questions from employees ## **11) Resignation of current trustees** - All trustees resigned with the desire to continue serving the pre-school ## **12) Nominations and election of new trustees** - All trustees, staff and parents elected trustees as follows; - Caroline Allanson (Manager) - nominated by Kim Thomas & Kerry-Ann Adams - Kathryn Cole (Chair) – nominated by Caroline Allanson & Kim Thomas - Nick Carvell (Treasurer) – nominated by Diane McQuillan and Wendy Humphreys - Adam Paine (Secretary) – Debbyann Lydon & Jo Childerley - Lisa Hamlin (Bookkeeper) – no nominations required - All positions to be formally agreed at a Trustee meeting on Wednesday 10[th] November 2020. ## **13) Any other business** Eaton Socon Pre-School CIO, 38a Queens Gardens, Eaton Socon, St. Neots PE19 8DN Tel: 01480 406 047 Mob: 07903 326 971 info@eatonsoconpre-school.co.uk www.eatonsoconpre-school.co.uk Formerly Eaton Socon Pre-School Registered Charity No. 1169451 ## **Eaton Socon Pre-School** ## A young persons dream - No other business apart from a massive thank you to everyone involved in ESPS. - This year has been another testing one for everyone and without a doubt the whole team should be incredibly proud of themselves. With their continued support, dedication and loyalty ESPS has thrived during unprecedented times. ## **Date of Next AGM - Wednesday 2[nd] November 2022** ## **MINUTES SIGN-OFF** **Name:** Adam Paine, Secretary **Name:** Kathryn Wright **,** Chair **Signed: Date: 24/11/22 Signed: Date: 24/11/22** Eaton Socon Pre-School CIO, 38a Queens Gardens, Eaton Socon, St. Neots PE19 8DN Tel: 01480 406 047 Mob: 07903 326 971 info@eatonsoconpre-school.co.uk www.eatonsoconpre-school.co.uk Formerly Eaton Socon Pre-School EATON SOCON PRE4CHOOL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2021 EATON SOCON PRE4CHOOL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2020 CONTENTS PAGE Income arAd E￿r￿Irtur¢ 8￿nI 112 8alance sheet cwntanvs r9PLYt EATON SOCON PRE-SCHOOL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2021 2021 2020 Incorne Fees from parwts 26.974 21.766 CCC Fundlng 318,586 319.987 lo One Funding pil Pr8mium Exrthditurn 74,555 2.783 72,525 42.577 SEN Fundlng SEN Expendlture 23.798 2120 5,616.00 195.C 21,678 5.421 Chlldren's. u￿8 Sales Costs 116 1432 395 (1,3161 {909) Snacks Donations Cost8 305 1,559 (2,0321 {1,2541 Fund Ra181r¥J In￿me Exp8ndMure 2,702 2,414 Oon8tlons 576 437,318 390,482 Dlr•¢l Co•ts Wage8, Nal Ins & Penslon 324288 280.813 Grom •urplu• 113,030 109,869 Covid Grwrt 25.(X)O Interest Recefvaile 67 237 111097 13S.106 Exp•ndlture 64,841 Surplus For Th• Y••r 233 70,265 Page1 of4 EATON SOCON PRE-SCHOOL INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 AUGUST 2021 Exponditure Rent Rates Water Light & Heal Propety Maintenance Househokl & CleanirwJ Office & kitchen Equipment Staff Welfare Refreshments Sofhvare Equipment Telephone Post & Statio Hire of Equipment Consum8bles- Actiwties Consumables- Sanltary Staff Unrfoms Training SJndry Expenses Health & Safety ¢en¢e$ & Insursn¢o SubscrSptlons Markellrrfj Legal & prof8s6k*W fe DBS Check8 AccounLqncy Bookkeeping DepreciatKJn Bank charges 2.074 1,010 1.525 1.980 10,954 2.118 3.040 2,095 705 902 6.819 1,127 2,238 2,332 481 2.045 779 3,287 75 3,848 4,707 2.620 11.703 2.528 3.193 3.326 1,239 2.787 1.918 770 4719 6.S51 3,150 320 97 250 5,890 182 3,349 385 9,975 319 86,864 Page2 of4 EATON SOCON PRE4CHOOL BALANCE SHEEf AS AT 31ST AUGUST 2021 FIX￿ A##•ts Tangible Assets 197,303 192,789 Curr•nt 33¥ots PrepayTnents 8ank AC￿nIS Current Account ESPS CIO Current alc ESPS CIO Depos￿ alc ConlirvJency Fund New Build Retention ￿OUnt Cash in Hand Tr8de Debtors 2.807 24.106 13890 11,437 17.710 150.007 10,000 100 145.110 11,488 1(M) 188,654 Curr•nt Llabllltlg• Trade Credllors PAYE & Pension Other Credit<>r8 Amals 319 4224 4.499 4,341 5,319 3.424 13,696 99) 23,389 N•t Curr•nt A¥s•ts 186.984 165,285 NEf ASSETS R•pm•nl•d By . G•n•ral R￿ar¥O Balance at 181 September 2020 Sur￿U8 for the Year Transfer to ContirvJerKy Re9er¥e 213.190 26233 {5,143) 217,789 70,265 (74,864) 234280 213,1 Contlng•n¢y RM•rv• Balance a1181 Seplembw 2020 Tran6fer from General Reseple 144,864 5,143 70.000 74.864 1 $0,007 144,884 384,287 358,OS4 Treasurer Charr>erson Date Date Page31￿4 EATON SOCON PRE4CHOOL YEAR ENDED 31 AUGUST 2021 AccouKfANfs REPORT RMp•ctlvo Respon•lbilitiw of Tn*t•• and Examlner The charivs trustees are wpon$ibl6 for th8 tnparakn of the accounts. Charws trustees consider that an audit is not required for th￿ pr { under 43 (2> of the thar1￿9 xt 1993 { thg Act} and that an r￿nden1 examinalx)n is needed. It18 our re8ponslbllty to.. ' examine the accounts (under 5ectlon 43lal of the Act.. . lo follow the procedures laid in thg Genèral Dffec*ths 9ven by th8 charity ¢ommls8lon8rs (under s￿￿On 4317Xb} of th& Act): and o state whetrtt party￿lar matters have come to our attentlon. 88$18 of Ind•p•nd•nt Examlnofs R•port r examination w88 carr￿d (xrt Sn accxxdarKe T+lth Gonwal Dkectlons glven by the Charty Commissione￿. An examination irdudes a revivw of the accounting records kept by the charfty aNI comparison of the accounts we5enled with Ihose records. 11 al80 irKlude8 consideral'on of any unusual item? or disdosures in the %counts, an seeking explanat￿n$ from the InJsle8s concwning any Such matters. The proc*dures ￿￿J￿￿k¢n do not yovide all tts evhJenc* that ¥￿UkI be requlred In an audri ,arttY ¢4)nsequenllywe do not 8xwe39 an wdrt opinvJn on th& ￿unts. Ind•p•ndonl Exarnlnorn Stat•m In connection with our examlrotion, no matter has come to our attention: 11 > ￿1¢h gNe8 US reasonab18 cause to b8llov• Ihat In any material respect the rtyuirements trj keep arAthntirKJ r￿ordS In a¢(yYda￿e wllh 8ectk)n 41 of the 1993 A<" and to rffepare accounts vthich a(xord *fjlh the a¢coun￿n9 records and r￿M￿Y ilh a￿ntir￿￿ requirements of the Act have been mel," c lo which in our opinion, attenb'on stthild be drawn In order to enab￿ a proper undwstsnding of th8 accAyJnts lo be re8ch8d. GRH ACCOUNTANCY LIMITED 1st Flrmy. CQL House ington Road. Ll 88rford Sl Neots PE19 6YH Pag84of4 **----- Start of picture text -----**
Registered Charity No.
1169451
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## **Eaton Socon PreSchool** ## **A young persons dream** ## **Treasurer Report** ## **Introduction** It has been an interesting and challenging year for ESPS along with the rest of the world. We have continued to work well with restrictions in place and always with a cheerful attitude. Financially, it has been a positive year, despite the unstable economic conditions and congratulations must be given to all employees, committee, staff, pupils, and parents alike. ## **Presentation of Accounts** If I could now bring you attention to the prepared accounts for last year. ## **Income and expenditure** - There is an increase in income to last year an additional £50,821 – which is accountable mainly by the increase in one to one funding and pupil premium. - Our overall surplus was £26,233 compared to £45,265 last year. - The main increase in costs was power/heat - we received a large rebate last year and costs are also being investigated for comparison purposes to ensure we are getting the best value available. - Our wage costs are higher due to the increase in national living wage and increase in staffing costs. - The other large increase was Health and Safety for obvious reasons due to Covid. - We also re-invested a sizable amount into the rooms with new toys and furniture and continued to maintain the outside areas. ## **Assets** - The contingency fund is there as a financial protection to allow the charity to windup/change business strategy in the event, that the government ceased to fund childcare places. ## **Year Ahead** Although we have managed to make a small profit this year, our main concern is the children and to provide them with the best care, facilities and resources. Eaton Socon Pre-School CIO, 38a Queens Gardens, Eaton Socon, St. Neots PE19 8DN Tel: 01480 406 047 Mob: 07903 326 971 info@eatonsoconpre-school.co.uk www.eatonsoconpre-school.co.uk Formerly Eaton Socon PreSchool ## **Eaton Socon PreSchool** Registered Charity No. **A young persons dream** 1169451 The year ahead will continue to be closely monitored to identify cost savings where possible and improve accountancy standards and management of accounts. Prepared by Lisa Hamblin Date: 8/11/2021 Eaton Socon Pre-School CIO, 38a Queens Gardens, Eaton Socon, St. Neots PE19 8DN Tel: 01480 406 047 Mob: 07903 326 971 info@eatonsoconpre-school.co.uk www.eatonsoconpre-school.co.uk Formerly Eaton Socon PreSchool