Trustees’ Annual Report for the period
From: January 1[st] 2023 Period start date To: December 31[st] 2023 Period end date
Charity name: Otley Christian Resources Hub
Charity registration number: 1169443
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is the advancement of the Christan religion for the public beneft in the Diocese of Leeds by: promotng and nurturing a vision for children’s and young people’s ministry; supportng, encouraging and enabling volunteer leaders in their work with children and young people; and facilitatng good practce by devising, supplying and advising on relevant materials and resources for such work, so as to be a source of encouragement, inspiraton and creatvity to churches in their ministry to children andyoung people |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
OCRH undertakes a number of actvites in support of its aims. These include: • Supportng member churches with schools’ work through providing resources, training, and ongoing support • Providing suitable resources, training and networking opportunites for those involved in children’s ministry across a variety of contexts. • Remaining responsive to the partcular needs of our churches and seeking to provide for these. • Keeping up to date with current good practce and new developments natonally. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning and conductng actvites at OCRH for the year the Trustees have considered the Charity Commission’s guidance on public beneft. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| SORP reference | ||
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our project supports local churches with their children and family ministry. As such most of our service users are volunteers, who access our resources and training to add value to the work they are doing in their own setngs. In 2023, over 100 volunteers used our resources, accessed our training or atended a networking event. Staf and trustees want to acknowledge the brilliant job they do. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Work with Schools Our work with schools centres around two main projects, Open the Book and What’s the Story? Open the Book In 2023 we supported 11 Open the Book teams going into 21 schools. Teams deliver assemblies on a weekly, fortnightly or monthly basis, so every month we reached between 1500 and 3000 children with Open the Book. In May, Open the Book Natonal launched their new storytelling programme with all teams expected to move over to the new material from Sept 2024. As a result staf allocated extra tme to thisproject and |
produced a development plan to implement these changes in 2024. This included mapping out the new programme against the old, costing out the changes as well as an open meeting with all teams (attended by over 30 volunteers) and regular updates via newsletter and email. Staff also attended an Open the Book training session to update their own training skills.
What’s The Story ? What’s the Story is a seasonal project running at Easter and Christmas giving primary school children an opportunity to visit a church and hear the Biblical stories surrounding these festivals. At Easter, four churches ran the project reaching over 400 children . At Christmas 7 churches ran the project reaching over 700 children.
Godly Play The Hub continues to organise and support the Leeds and Bradford Godly Play network. The Network met 5 times during the year and four churches are regularly using Our Godly Play resources. In addition staff ran two Godly play experience sessions for external groups (St James Thornton and Huddersfield Methodist Circuit ) and supported Godly Play UK in running an online introductory course.
Out of the Box Building on links established in 2022 we continued to support the development of Out of the Box Stories. Staff attended a number of story development sessions as well as creating videos for the Out of the Box website. We also co-led an online training course and ran two in person training events at the Hub.
Children’s Ministry Over the year 7 different children’s ministry teams borrowed resources. In addition 7 external organisations paid to borrow resources on a one-off basis.
Wider work At the beginning of the year it became clear that income received from our
| partner churches was not going to return |
|---|
| to pre-Covid levels (Churches themselves |
| are under big fnancial pressures and |
| several chose to reduce their giving to us). |
| As a result and in order to safeguard the |
| future of the project the trustees put in |
| place the following : |
| 1. A survey of our main users asking them |
| what they valued most about the |
| project and what they were most keen |
| to keep should capacity be reduced. |
| 2. Development meetngs to explore |
| partnership working with : |
| Leeds Diocese Children and families |
| team |
| Barnabas at Leeds Diocese |
| 3. A presentaton at local Deanery Synods |
| to promote our work. |
| We sent out leters to the PCCs of the 7 |
| churches that currently support us and |
| sent the same survey via email to 14 other |
| service users (Open the Book team leaders, |
| Sunday school team leaders etc). |
We had 9 responses which were very positive about the range of resources and training offered. However, it was the schools work (Open the Book and What’s the Story) that churches valued the most. The partnership meeting with the Diocesan Children and Families team was positive but didn’t offer any new opportunities to improve income. We were unable to meet with the Barnabas team. The session with our local synod was also positive but did not lead to any increase in giving. Having looked at the results of the survey and the meetings with stakeholders the decision was taken to focus on the Open the Book project as our primary work for the immediate future and to reduce other work such as resource development and training. This enabled us to reduce costs by reducing staff hours. (It is worth noting that this decision process was led by the Hub Manager and that reduced hours were not
imposed by the trustees). The new working arrangements were in place by the end of June . Communication The hub produces quarterly newsletters, has a Facebook page and a website. Staff and trustees would like to thank Paul Cayton for the continued maintenance of the website and other IT support. Governance The trustees and staff met 5 times in 2023 (four in person and once on Zoom).
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set. |
Para 1.41 |
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|---|---|---|
| Performance of fundraising activities against objectives set. |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | |||
|---|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | An overall defcit of £(4,473) was recognised in 2023 (2022: defcit £(3,081)). This represented general (unrestricted) funds only. There were no restricted fund transactons in 2023. (2022: Nil). The charity had total reserves at the year- end of £23,862(2022: £28,335) |
|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | It is the trustees’ policy to hold unrestricted funds which equate to three months’ expenditure. These reserves are held to meet the day-to-day running costs of Otley Christan Resources Hub and to help fnance signifcant projects as and when required. |
|
| Amount of reserves held | Para 1.22 | Total available reserves are £23,862, of which £4.7k approx. are held according to the reserves policy (see paragraph above). |
|
| Reasons for holding zero reserves |
Para 1.22 | N/A | |
| Details of fund materially in deficit |
Para 1.24 | N/A | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees have considered the fnances of Otley Christan Resources Hub and have no reason to believe that the charity has any going concern issues as at the 31 December 2023. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The trustees are drawn from the churches and organisations we work with. They are identified through volunteering, advertising, or recommendation. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Otley Christian Resources Hub |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1169443 |
| Charity’s principal address | The Chestnuts Burras Lane Otley LS21 3HS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Willox | Chair | |||
| Anne Cayton | ||||
| Lizzie Reynolds | ||||
| Cayte Norman | ||||
| John Holdsworth | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Peter Willox
Position (e.g. Secretary, Chair, etc) Chair
Date
26 June 2024
| Charity Name Otley Christian Resources Hub CIO 1 |
Charity Name Otley Christian Resources Hub CIO 1 |
Charity Name Otley Christian Resources Hub CIO 1 |
No (if any) 169443 |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 1 January2023 |
To | Period end date 31 December 2023 |
||
| Section A Receipts and payments | |||||
| A1 Receipts Donations 10,489 Sale/hire of resources 2,063 Subscriptions 875 Grants - Training 320 Other income 769 - - 14,516 - - Sub total - Total receipts 14,516 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). |
to the nearest £ - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 10,489 2,063 875 - 320 769 - - 14,516 - - - - 14,516 |
Last year to the nearest £ |
|
| - | 10,489 | 10,275 | |||
| - | 2,063 | 1,259 | |||
| - | 875 | 1,000 | |||
| - | - | 5,000 | |||
| - | 320 | 260 | |||
| - | 769 | 264 | |||
| - | - | - | |||
| - | - | - | |||
| - | 14,516 | 18,058 | |||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | 14,516 | 18,058 |
A3 Payments
| A3 Payments | ||||||||
|---|---|---|---|---|---|---|---|---|
| Costs ofgeneratingfunds | 120 | - | - | 120 | - | |||
| Costs of charitable activities | 2,381 | - | - | 2,381 | 1,723 | |||
| Staff costs | 13,541 | - | - | 13,541 | 15,417 | |||
| Administration costs | 2,932 | - | - | 2,932 | 3,996 | |||
| Sundrycosts | 15 | - | - | 15 | 3 | |||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| **Sub total ** | 18,989 | - | - | 18,989 | 21,139 |
| A4 Asset and investment | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | |||||||||||||
| - | - | - | - | - | |||||||||
| - | - | - | - | - | |||||||||
| **Sub total ** | - | - | - | - | - | ||||||||
| **Total payments ** | 18,989 | - | - | 18,989 | 21,139 | ||||||||
| Net of receipts/(payments) - | 4,473 | - | - | - 4,473 | - 3,081 | ||||||||
| A5 Transfers between funds | - | - | - | - | - | ||||||||
| A6 Cash funds last year end | 28,335 | - | - | 28,335 | 31,416 | ||||||||
| **Cash funds this year end ** | 23,862 | - | - | 23,862 | 28,335 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current account Deposit account Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 6,332 - 17,530 - - - 23,862 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Peter Willox Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK to nearest £ Endowment funds |
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| Date of approval | |||
| Peter Willox | 26-Jun-24 | ||