## **Trustees’ Annual Report for the period** **From:** January 1[st] 2021 **Period start date To:** December 31[st] 2021 **Period end date** **Charity name:** Otley Christian Resources Hub **Charity registration number:** 1169443 ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The object of the CIO is the
purposes of the charity advancement of the Christian
as set out in its religion for the public benefit in
governing document
the Diocese of Leeds by:
promoting and nurturing a vision
for children’s and young people’s
ministry; supporting, encouraging
and enabling volunteer leaders in
their work with children and young
people; and facilitating good
practice by devising, supplying
and advising on relevant materials
and resources for such work so as
to be a source of encouragement,
inspiration and creativity to
churches in their ministry to
children and young people
Summary of the main Para 1.17 and OCRH undertakes a number of
1.19
activities in relation to activities in support of its aims.
those purposes for the These include:
public benefit, in
• Supporting member churches
particular, the activities,
with schools’ work (in particular
projects or services
Open the Book, What’s the Story?
identified in the
accounts. and assemblies) through providing
resources, training and ongoing
support
• Providing suitable resources,
training and networking
opportunities for those involved in
children’s ministry across a variety
of contexts. • Remaining
responsive to the particular needs
of our churches and seeking to
provide for these
. • Keeping up to date with current
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good practice and new
developments nationally.
Statement confirming Para 1.18 In planning and carrying out activities
whether the trustees at OCRH for the year the Trustees
have had regard to the have considered the Charity
guidance issued by the Commission’s guidance on public
Charity Commission on benefit
public benefit
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
SORP reference
Para 1.38 N/A
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
Our project seeks to support local
Para 1.38 churches with their children’s
Contribution made by ministry. As such most of our
volunteers
service users are volunteers, who
access our resources and training
to add value to the work they are
doing in their own settings.
In the difficult climate of Covid 19
many of our volunteers have put in
extra time and effort to creatively
respond to the new situation. They
have learned new skills and helped
to provide online versions of our
projects , they are amazing and
the work could not happen without
them.
It is also worth noting that as
churches and schools have
returned to more in person
activities towards the end of the
year – a number of volunteers
have been very cautious about
returning to face to face work.
This may impact on the running of
activities in the future.
N/A
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
2021 was another varied year at
OCRH. With the ongoing Covid
pandemic we began 2021 in a
Summary of the main Para 1.20 lockdown situation with schools
achievements of the
closed and directives to work from
charity, identifying the
home. However, given the
difference the charity’s
work has made to the experience of the previous year
circumstances of its and the lessons learned, we were
beneficiaries and any able to start the year with an
wider benefits to society adaptable programme that could
as a whole. be offered virtually and respond to
the ongoing challenges of Covid.
Work with Schools
Open the Book
In January none of our 17 OTB
teams had been able to return to
delivering assemblies in schools in
person. Six teams across eight
schools were offering online
recorded sessions, with the Hub
offering advice and support for
programming and taking an active
role in recording, editing, and
transferring films for one team
who did not have the IT skills to do
it in house.
We made it a priority to stay
connected with all our teams via
zoom, email, and phone. At the
start of the year, we were in
regular contact with fifteen out of
the seventeen teams .
By the autumn term (Sept 21)
some schools were happy to invite
teams back in, some schools
wanted to stay with virtual options
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and (given the age / vulnerability of OTB volunteers) some teams were still not ready to return. At the close of the year we had four teams offering virtual assemblies, 5 back in school and 5 working towards returning in 2022. There are three of the original teams that are not planning to return at all. ## **What’s The Story ?** We began planning our Christmas and Easter projects in early January and offered a zoom meeting to all teams that had offered What’s the Story in the past . It was clear that teams were keen to offer the project at Easter and with the ongoing uncertainty it was agreed that the Hub would produce an online version of the project like the one produced for Christmas. Some churches opted to create their own films and the Hub supported with editing these together . The project was taken into nine local schools, with over one thousand children hearing the story of Easter and 800 receiving story chains to take home. At Christmas Covid levels were once more on the rise and this caused some uncertainty around offering WTS in person and most schools opted for the virtual project. It was used in seven schools (around seven hundred children) and 585 children received story chains. ## **Godly Play** The Leeds and Bradford Godly Play network, hosted by the Hub, has continued to meet throughout 2021. The group met six times on Zoom and between 3 and 8 people attended each time. **Children’s Ministry** Over the year the Hub has supported twelve different churches with their ministry to children and families. In practice this has meant lending out physical resources , meeting with children’s leaders on zoom, WhatsApp and in person once this was possible. We also hosted two online network meetings to help youth and children’s leaders across churches connect with each other, share ideas, and explore new ways of working as well as returning to old provision. A Facebook group was also established to support this work . In addition, we ran three zoom workshops between September and November to help children’s leaders update skills and ideas as they restarted face to face work. **Partners** In October Horsforth Churches Together joined the Hub and we are looking forward to working with them. Pre-Pandemic they were taking OTB into six schools and are currently working with them on a plan to return. The Hub retains a good relationship with Open the Book National . Given the changes in how they deliver training there is no longer any scope for the Hub to become an associate / paid trainer as discussed prior to the pandemic. However, this year Mandy updated her training skills at their “train the trainers” session and we have been involved in discussions and feedback exercises in the development of their new story book – due to launch in 2022. **Wider work** In addition to work already outlined Staff and trustees undertook three further pieces of work. Website Redesign. This involved a full day training with Paul Cayton as well as writing copy, photographing resources, and creating short films. The site should be ready early in 2022 and we are grateful to Paul Cayton for freely giving his time and expertise to this project. New Staf Handbook This involved reviewing all our current policies as well as adopting and writing some new ones. The new handbook should be ready in Spring 2022. Diocesan wide - Publicity push . Publicity was sent to clergy across the diocese via email. Staff also took opportunities to attend relevant online training and networking events throughout the Pandemic as well as updating safeguarding training. **Governance** The trustees met (via Zoom ) five times during the year . Due to relocation two trustees, Jenny Parnell and Janet Buttanshaw stepped down from their role and we are grateful for the time and dedication given to the Hub. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 An overall deficit of £(4,955) was
financial position at the recognised in 2021 (2020: deficit
end of the period £(16,948)). This represented general
(unrestricted) funds only. There were
no restricted fund transactions in
2021. (2020: Nil). The charity had
total reserves at the year-end of
£31,416 (2020: £36,371)
Statement explaining Para 1.22 It is the trustees’ policy to hold
the policy for holding unrestricted funds which equate to
reserves stating why three months’ expenditure. These
they are held reserves are held to meet the day-to-
day running costs of Otley Christian
Resources Hub and to help finance
significant projects as and when
required.
Amount of reserves held Para 1.22 Total available reserves are £31k, of
which £6k are held according to the
reserves policy (see paragraph above).
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The trustees have considered the
uncertainties about the finances of Otley Christian Resources
charity continuing as a Hub in relation to the impact of the
going concern pandemic and have no reason to
believe that the charity has any going
concern issues as at the 31 December
2021.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The trustees are drawn from the
methods including churches and organisations we work
details of any with. They are identified through
constitutional provisions volunteering, advertising, or
e.g. election to post or recommendation .
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Otley Christian Resources Hub
Other name the charity N/A
uses
Registered charity 1169443
number
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Charity’s principal The Chestnuts
address Burras Lane
Otley
LS21 3HS
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Peter Willox Chair
2 Anita Seals
Janet Resigned November
3
Buttanshaw 2021
4 Lizzie Reynolds
Cayte Norman Appointed January
5
2021
6 Jenny Parnell Resigned June 2021
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
Director name
N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for
whole year
N/A
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## **Funds held as custodian trustees on behalf of others** Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements **N/A** for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. on behalf of the charity’s trustees Signature(s) Full name(s)** Peter Willox **Position (eg** Chair **Secretary, Chair, etc) Date** 4 May 2021 CHARITY COMMISSIO FOR ENILANO AND WAIE Cl)arity Name otley ChA$tsan Rosourts5 Hub CIO No lif any) 1169443 Receipts and payments accounts CC16a For the ppriod from PefrfKJ $1811 aaie Per od end dale 31 Decerni￿r 2021 1 Januag_21Y21 Section A Receipts and payments Unre5tri£ted funds Rcstric¢ed furKI$ EndowmErit tund5 Total funds Last year totho warnst io the rbparést£ tothp r￿rIst E tothè noaresi £ 10 lfvo ￿ar081 £ A1 Receipts DonaliLMS $31elhireol resources subscrip￿On$ Granis Legacy ol￿r incorne 12.484 2.S01 750 IZ,484 1501 750 4,532 1,086 3.58r 14 14 175 Sub tot81 (Gross inGome for AR) fS,749 15.749 9,380 A2 Asset and investment sales, IseÈ tsblel. Sub total 15.749 15,749 9.380 A3 Payments Cosls olgeneraling funds Costs ol-nafitsble xtiwlÈS Staff c0515 Adfflifjisbabon costs Sundry COSL% 2,(M)O 15.392 3,306 1.947 21.059 3,306 16 15,392 Sub lotal 20,704 20.704 26.328 A4 Asset and investment urch85es.15ee table) Sub total rotal payments 20.704 20,704 26,J28 Net of recÈiptsl{payments) A5 Transfers between funds A6 Cash fund$ last yèar ènd Cash funds this year end 4.955 4,955 16,948 36,371 31,416 36,371 31.416 53,319 36.371 CCXX Rl accollnts ISSI 0210912022 Section B Statement of assets and liabilities at the end of the period Unrestricted lunds to wrost £ Rcstricted fund$ to nearest£ Endowment funds to ￿eaTeSt£ Categories Detalls 81 Cash fund8 Current 8,909 225D7 Total e8$h funds 31,416 OK Un￿tr[cted funds lo nearosi É OK Rèstrietèd funds to nparesl£ OK Endowment funds Detalls B2 Othgr monetary assets Fund lo Currunt valu Details Cost loptional) B3 Investment assets Fund to wh*h asso bel Curront valw¢ iona Details B4 Assets r&tained for the charity's own u$¢ Fund to Ajnount due tsonal whe￿ due loptiorball Details rdaies 65 Liabilities Signed by one or two Irvsl*s on Syjnatuie Print Name Dale ol apwoval Peter Wilkix CCXX R2 accounts Issi 02109r2022 Independent Examinerfs Report Report to the trustaes of Otley Chrfsllan Resources Hub On accounts for the year ended 31 December 2021 Charity no 1169443 I report to the trustees on my examination of tho accounts of the abov8 charity {"the Trust") for the year ended 31 December 2021. Responsiblliti8s and basls of report As the charity Irustees of the Trusl, you are responsible for the preparation of the accounts in accordance with the requiremenls of the Charities Act 2011 (-tho Acl J. I report In respect of ffly examination of the Trust's accounts carried out undèr sgction 145 of the 2011 Act and in carrying out my examination. I have lollowed the applicable Directions given by the Charity Commission under section 145(5)Ib) of th8 Act. Indeperldent Examlner* Statement I have completed my examination. I confim that no material matters have come to my attention in conneclion with Ihe examination which givas me Gause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or th8 accounts do nol accord with the accounting records I have no concerns and have com8 across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of Ihe accounts to be reached. Signed: Date.. o{ . r)b .'lQl.I Name: William Nomian Barr Relevant professional qualilication{s) or boty. The Inslitute of Chartered Accounlanls of Scotland Address: Conistone Hous•. Wesl Busk Lane. Otleyg West Yorkshire, LS213LY