Trustees’ Annual Report for the period
From: January 1[st] 2020 Period start date To: December 31[st] 2020 Period end date
Charity name: Otley Christian Resources Hub
Charity registration number: 1169443
Objectives and Activities
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SORP reference
Summary of the Para 1.17 The object of the CIO is the
purposes of the charity advancement of the Christian religion
as set out in its for the public benefit in the Diocese of
governing document Leeds by: promoting and nurturing a
vision for children’s and young
people’s ministry; supporting,
encouraging and enabling volunteer
leaders in their work with children and
young people; and facilitating good
practice by devising, supplying and
advising on relevant materials and
resources for such work so as to be a
source of encouragement, inspiration
and creativity to churches in their
ministry to children and young people
Summary of the main Para 1.17 and OCRH undertakes a number of
1.19
activities in relation to activities in support of its aims. These
those purposes for the include:
public benefit, in • Supporting member churches with
particular, the activities, schools’ work (in particular Open the
projects or services Book, What’s the Story? and
identified in the assemblies) through providing
accounts. resources, training and ongoing
support
• Providing suitable resources,
training and networking opportunities
for those involved in children’s
ministry across a variety of contexts.
• Remaining responsive to the
particular needs of our churches and
seeking to provide for these
. • Keeping up to date with current
good practice and new developments
nationally.
Statement confirming Para 1.18 In planning and carrying out activities
whether the trustees at OCRH for the year the Trustees
have had regard to the have considered the Charity
guidance issued by the Commission’s guidance on public
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benefit
Charity Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about: SORP reference
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SORP reference
Para 1.38 N/A
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
Our project seeks to support local
Para 1.38 churches with their children’s
Contribution made by ministry. As such most of our service
volunteers users are volunteers, who access our
resources and training to add value to
the work they are doing in their own
settings.
In the difficult climate of Covid 19
many of our volunteers have put in
extra time and effort to creatively
respond to the new situation. They
have learned new skills and helped to
provide online versions of our
projects , they are amazing and the
work could not happen without them.
Other
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | 2020 was a very varied year at OCRH. Building on the foundations laid in 2019 and working with an external consultant the trustees and staf invested a lot of time in the early part of the year producing a development and growth plan to move the organisation forward through the next two years. However, the disruption caused by Covid 19 meant that, in the short term, those plans were put on hold as we adapted to a new situation and the very real impact on our work with churches and schools. In the frst 6 weeks of the pandemic this meant supporting our volunteers, providing encouragement and sharing information . As the lockdown and closure of schools continued the Hub Manager and Resource assistant posts were furloughed for a period of 10 weeks from mid-April to the beginning of July. The Resource Assistant fxed term contract ended in November and the trustees would like to thank Katie for her hard work in this role. Although The impact of Covid can be seen in all areas of our work and therefore throughout this report. The Challenges presented have also led to opportunities to be creative and reimagine our projects to suit the new normal. By the start of the new academic year in September OCRH was ready to deliver work in new ways across all of our projects. Open the Book Schools work At the start of 2020 our open the book project was supporting 15 Open the Book teams drawn from 16 churches going into 19 primary schools. During the frst week of schools closures all of this work stopped as teams and schools adjusted to new ways of working. By September 4 teams had begun to ofer online assemblies for their schools and this rose to 6 by December which is just over a third. Partnership work Building on the work done in 2019 the Hub has worked hard to strengthen its relationship with the Open the Book National team. As part of this the Hub Manager attended a train the trainer event at Open the |
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Book National in January and is now a recognised OTB trainer . This was followed, in March, by co-delivering a national training slot attended by approx. 50 new storytellers. The Hub also hosted the Head of Open the Book (Alison Clark) for a day to showcase our work and it was agreed that working more closely together would benefit everyone.
Celebrating Achievement
Summer 2019 marked the 15[th] anniversary of Open the Book in our local area. The planned birthday celebrations had to be cancelled. Given that many of our volunteers were not able to attend virtual events (for various reasons) it was decided that hosting an online celebration would not be inclusive to everyone. Instead the Hub produced a 15[th] Birthday thank you card which was sent out to all volunteer storytellers to mark the occasion.
Renew and Refresh of Resources
After a lot of hard work by our Resources Assistant the review and up date of all OTB resources was completed by the end of November . The trustees are very grateful for the hard work put into this strand of our work.
What’s The Story ?
Due to the timing of the lockdown and schools closures all bookings for our Easter project for schools had to be cancelled . This was really disappointing but given the timescales and the fact schools were still adjusting to remote delivery of learning , there was no capacity to deliver an alternative.
By December this had changed as primary pupils were back in school and the Hub had put an online alternative in place meaning that WTS about Christmas was offered in 4 schools.
Godly Play
Between January and March the Hub worked closely with one of our churches to develop a new after school provision based around Godly Play. Support was given in terms of planning, loaning resources and delivery of the first three sessions.
Although this work was paused in March, the school are very keen to continue when restrictions allow. The Leeds and Bradford Godly Play network, hosted by the Hub, has continued to meet throughout 2019 and moved to an online format in May. Membership has grown from 6 to 10 .
Children’s Ministry
Between Jan and early March 8 children’s ministry teams borrowed storytelling and prayer resources from the Hub . In addition we supported a partner church in developing story/ busy bags for use in services and ran an introductory resource evening for another children’s ministry team. We also supported teams with resource ideas via newsletter and facebook once lockdown started.
Children’s Ministry work paused due to restrictions and staff furlough from Mid April to the end of June . From early July Churches were able to borrow resources again on a click and collect basis.
Over the Summer break staff re worked our January development plan and by September online events were being offered in place of original plans. Between September and December the Hub ran “An Introduction to Telling Stories online workshop”, a “Christmas Resources” workshop and established a monthly book group exploring Children’s Spirituality. This online work is now well established and set to continue in 2021.
Wider work
In addition to work already outlined The Hub hosted a visit for the Bishop of Leeds Paul Slater and delivered an “Easter Resources for Families” workshop at one of our partner churches.
Staff also took opportunities to attend relevant online training and networking events throughout the Pandemic period and these included 3 workshops run by Faithful Generation, and an online Playtime Conference. The Hub Manager also attended training with Voluntary Action Leeds on fundraising and leadership.
Governance
The trustees have met 5 times this year (transferring to virtual meetings on Zoom from August).
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You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining the Para 1.22 policy for holding reserves stating why they are held Amount of reserves held Para 1.22 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
Charity name Other name the charity uses Registered charity number
Charity's principal address
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1
2
3
4
5
6
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9
10
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Charity Name N Otley Christian Resources Hub CIO 1
3
Receipts and payments acco For the period Period start date To from 3
1 January 2020
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
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Donations 4,532 - -
Sale/hire of resources 1,086 - -
Subscriptions - - -
Grants 3,587 - -
Legacy - - -
Other income 175 - -
- - -
- - -
9,380 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 9,380 - -
A3 Payments
Costs of generating funds - - -
Costs of charitable activities 1,947 - -
Staff costs 21,059 - -
Administration costs 3,306 - -
Sundry costs 16 - -
- - -
- - -
- - -
- - -
Sub total 26,328 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 26,328 - -
Net of receipts/(payments) - 16,948 - -
A5 Transfers between funds - - -
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| A6 Cash funds last year end **Cash funds this year end ** |
53,319 | - | - | ||
|---|---|---|---|---|---|
| 36,371 | - | - |
Note: 2018 income has been restated to separate out the legacy figure from donations to provi with 2019.
Section B Statement of assets and liabilities at the end of
Unrestricted Categories Details funds to nearest £ B1 Cash funds Current account 7,879 Deposit account 28,492 - Total cash funds 36,371 (agree balances with receipts and payments account(s)) OK Unrestricted funds Details to nearest £ - B2 Other monetary assets - - - - -
Fund to which Details asset belongs
B3 Investment assets B4 Assets retained for the charity’s own use
Fund to which Details asset belongs Fund to which Details liability relates
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Signature | N | |
|---|---|---|
| Peter | W |
o (if any) 169443
CC16a
ounts
Period end date 31 December 2020
Total funds
Last year
to the nearest £
to the nearest £
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4,532 12,347
1,086 3,870
- 900
3,587 -
- -
175 288
- -
- -
9,380 17,405
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- -
- -
- -
9,380 17,405
- -
1,947 5,376
21,059 19,043
3,306 3,212
16 190
- -
- -
- -
- -
26,328 27,821
- -
- -
- -
26,328 27,821
- 16,948 - 10,416
- -
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53,319 63,735
36,371 53,319
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de a consistent presentation
the period
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Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
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Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
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Cost (optional)
Current value (optional)
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- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due (optional)
(optional)
-
-
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-
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Name Date of approval
Willox
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