PORTSEA MENS SHED
ANNUAL GENERAL MEETING – 4[th] April 2022 at 10:00.
Present: Andy Pottinger, Dave Weston, Angus Ross, Jim Steele, Nick Castle, John Worley, Frank Worley, Alan Turner, Mick Weyman, Bruce Clark, Gary Shipp, Chris Nicol.
1. Welcome: Andy Pottinger welcomed all to this the Sixth Annual General Meeting of the Portsea Shed (which we are obliged to hold as a CIO).
Apologies: Dave Duncan, Bob Kite.
2. Minutes of the previous AGM (14th April 2021) – ZOOM Meeting.
Andy reviewed the Minutes …
Matters Arising: None. Last year’s AGM Minutes were approved.
3. Chairman’ Report: Andy’s Report attached.
4. Treasurer’s Report: Dave’s Accounts attached.
Dave Weston reviewed the printed Accounts. (Income and Expenditure – November 2020 to November 2021). He told us that the Accounts were in good shape and the situation was encouraging. Membership is growing.
We currently have £3919 in the Bank.
Looking ahead we have Expenses coming up: Insurance, Business Rates (10%). There has so far been no Invoice for Rent.
On the Income side there has been a welcome contribution from the Omicron Grant for £2600, we will shortly be invoicing the Cathedral for the work/materials on the refurbished Benches, £40 is expected from the Groundlings Theatre – and Subscriptions are due now. Subscriptions: Proposed: £60 per person – in 1 or2 tranches if necessary. Subscriptions run from April to April.
Some discussion on the retention of a ‘prudent reserve’. Generally thought to be about £2500 – or ‘1 years’ expenditure’.
The Accounts are now ready for submission to the Charity Commission.
5. Fundraising
The Omicron Grant has been very welcome (got it because we are now (partial) Business Rate payers. We are still hoping that Tony Keen may be able to raise some ‘year-end’ funds at PCC. We have applied for CIL money from the local Councillors for purchase of a Lathe. The pole-sharpening project is expected to raise up to £500 – probably in the form of purchase/replacement of machinery.
(Note: The Bench Sander failed immediately after the AGM while on pole-sharpening work).
6. Membership:
Current/Active Membership now 23.
Some discussion on the Welcome needed at the arrival of new/prospective Members. It was generally agreed that we should ensure new Members have a ‘mentor’ to explain the way things work – to avoid using someone else’s Work-in-Progress/wood/tools/space/mug etc. and to show/train them on equipment with which they are unfamiliar.
7. Election of Officers:
It was generally agreed that we should retain basically the same team as last year:
Chairman: Andy Pottinger Vice-Chairman: Jim Steele Treasurer/Membership: Dave Weston Secretary: Angus Ross Fundraising: Jim Steele SMSN: Steve Redrup
Re-elected en-bloc.
8. Election of Trustees
Trustees are elected for a period of five years after which they must retire - but can then be re-appointed. None of the present team have been in post as long as 5 years – but it was thought prudent to arrange some rotation.
Angus Ross and John Worley retired by rotation – and were then re-elected.
New Trustee team agreed:
Andy Pottinger Jim Steele Dave Weston Angus Ross John Worley
Charity Commission to be advised
9. Review of Management Structure
We have our elected Officers (as required by CIO status) – but maybe no real requirement for a Management Committee. The Committee was useful during COVID Lockdown and while the Shed was being built. The main decisions to be made are those concerning Expenditure. It was generally agreed that decisions re: Major Expenditure should be made by the whole group at Monday Morning Meetings. Havant Shed have a Management Committee with budget approval to spend up to £100 without further consultation. It was agreed that major expenditure should be formally proposed and presented to the Members – but that minor purchases could be made along the lines of Jim Steele’s earlier scheme (consult one or more members of the Officer Team according to the cost involved). Treasurer (Dave Weston) tells us to use the Shed Card if possible – otherwise he will reimburse so long as he gets a Receipt.
10. Thanks were expressed to Andy for continuing as Chairman and to Dave for handling the Accounts.
Meeting closed at 1040 ( followed by Brunch at The Ship Anson).
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