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← Tenby Museum And Art Gallery

2023-12-31-accounts

REGISTERED COMPANY NUMBER: (England and Wales) REGISTERED CHARITY NUMBER: 1169435

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2023

for

Tenby Museum & Art Gallery

Ashmole and Co. Williamston House 7 Goat Street Haverfordwest Pembrokeshire SA61 1PX

Tenby Museum & Art Gallery

Contents of the Financial Statements for the Year Ended 31 December 2023

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14 to 15

Tenby Museum & Art Gallery

Report of the Trustees for the Year Ended 31 December 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Trustees have continued to meet monthly throughout 2023. Some Trustees continue to access meetings via Zoom; ensuring that all meetings are quorate. The return to normal business following the Covid pandemic has remained slow mainly due to the cost-of-living crisis, which has put pressure on all businesses. However, Trustees remain committed to their duty to ensure that the Museum remains sustainable and financially viable.

Page 1

Tenby Museum & Art Gallery

Report of the Trustees for the Year Ended 31 December 2023

OBJECTIVES AND ACTIVITIES Main activities

With ongoing pressure on finances, the Trustees produced a Budget at the start of 2023 to assist in comparing budget figures to actual figures throughout the year.

The year 2023 saw a period of great change for the Museum. The Curator resigned in January 2023 after 29 years long and effective service. The Acting Curator stepped up into the role, but also left in July to take up a new post. The Treasurer, who had also served a number of years as a Trustees, also resigned.

Trustees wish to pay tribute to Mark Lewis and Eloise Chapman for their stalwart contribution to the Museum and their professional approach in making Tenby Museum a much respected small, independent Museum in the UK. Trustee also to sincerely thank Kathy Talbot for her important and tireless contribution to the Board.

Although the departure of these key members of the team was unfortunate, Trustees took the opportunity to review the staffing and governance needs in order to drive the Museum forward and ensure it remains a sustainable community asset. The Curator role is clearly a requirement, but the Board also explored other opportunities, such as the appointment of a Business Manager to enable them to take a less hands-on approach to the operational running of the Museum.

After a long and exasperating year, the Board appointed a Curator in November 2023, along with an Assistant Curator and an Interpretation Officer. These are all part-time roles. The Board also welcomed a new Treasurer. The end of the year provided an opportunity, during the quiet period, for the new members of staff and Treasurer to familiarise themselves with the Museum and with the support of Trustees, to review the needs of the Museum going forward into 2024.

With a new team and a renewed impetus, Trustees are determined to produce a five-year strategic plan that will place Tenby Museum and Art Gallery on the map as an important destination and that its collections and artifacts are accessible for all to enjoy.

Key areas of progress in 2023 included :

-Newly appointed Treasurer creating budget and new financial systems.

-New team of staff appointed.

-Events and Education Officer appointed funded by the Enhancing Pembrokeshire Scheme and match funded by The Friends of the Museum to further develop our education policy.

-Continue to work towards Accreditation status and national standards.

-New heating and lighting system funded by the Friends as well as other items.

-New roof provided by Pembrokeshire County Council.

-New Gallery boards kindly donated and constructed by Will Crockford.

-A series of high-quality exhibitions, including the Made in Tenby exhibition which was extremely popular with local residents.

-Further discussions with the Pembrokeshire Coast National Park Authority to utilise space within the Museum as an information point.

-Further development of the Museum's social media platforms, including a new website, Facebook and Instagram as well as developing podcasts and QR codes to make the collections more accessible.

-Progress in digitising collections.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

(England and Wales)

Page 2

Tenby Museum & Art Gallery

Report of the Trustees for the Year Ended 31 December 2023

Registered Charity number 1169435

Registered office

Castle Hill TENBY Pembrokeshire SA70 7BP

Trustees

M Williams C J M Brew (deceased 20.5.24) J Evans P Okwedy (resigned 4.7.23) P Rapi K Talbot (resigned 26.3.23) N Evans C Delaney A Evans S Williams A Edwards R Davies C White (appointed 21.6.23) P Evans (appointed 18.1.23) M Brown (appointed 15.3.23) N Westerman (appointed 22.9.23) L Crockford (appointed 22.9.23)

Company Secretary

Independent Examiner

Ashmole and Co. Williamston House 7 Goat Street Haverfordwest Pembrokeshire SA61 1PX

Approved by order of the board of trustees on 19 July 2024 and signed on its behalf by:

M Williams - Trustee

Page 3

Independent Examiner's Report to the Trustees of Tenby Museum & Art Gallery

Independent examiner's report to the trustees of Tenby Museum & Art Gallery ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

W G Hughes, FCCA

Ashmole and Co. Williamston House 7 Goat Street Haverfordwest Pembrokeshire SA61 1PX

Date: .............................................

Page 4

Tenby Museum & Art Gallery

Statement of Financial Activities for the Year Ended 31 December 2023

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
40,374
Other trading activities
2
57,995
Investment income
3
1,266
Other income
15,455
Total
115,090
EXPENDITURE ON
Raising funds
7,175
Charitable activities
Operation of Museum
125,127
Total
132,302
NET INCOME/(EXPENDITURE)
(17,212)
Transfers between funds
13
10,624
Net movement in funds
(6,588)
RECONCILIATION OF FUNDS
Total funds brought forward
172,429
TOTAL FUNDS CARRIED FORWARD
165,841		 Restricted
fund
£
-
-
-
-
-
-
176
176
(176)
(10,624)
(10,800)
12,136
1,336		 31.12.23
31.12.22
Total
Total
funds
funds
£
£
40,374
56,160
57,995
36,943
1,266
206
15,455
15,301
115,090
108,610
7,175
6,862
125,303
127,362
132,478
134,224
(17,388)
(25,614)
-
-
(17,388)
(25,614)
184,565
210,179
167,177
184,565

The notes form part of these financial statements

Page 5

Tenby Museum & Art Gallery

Balance Sheet 31 December 2023

Unrestricted
fund
Notes
£
FIXED ASSETS
Intangible assets
7
6,331
Tangible assets
8
19,308
25,639
CURRENT ASSETS
Stocks
9
3,500
Debtors
10
803
Investments
11
27,033
Cash at bank and in hand
112,431
143,767
CREDITORS
Amounts falling due within one year
12
(3,565)
NET CURRENT ASSETS
140,202
TOTAL ASSETS LESS CURRENT
LIABILITIES
165,841
NET ASSETS
165,841
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
fund
£
-
1,335
1,335
-
-
-
-
-
1
1
1,336
1,336		 31.12.23
Total
funds
£
6,331
20,643
26,974
3,500
803
27,033
112,431
143,767
(3,564)
140,203
167,177
167,177
165,841
1,336
167,177		 31.12.22
Total
funds
£
6,331
23,071
29,402
2,409
17,274
27,033
113,148
159,864
(4,701)
155,163
184,565
184,565
172,429
12,136
184,565

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 6

continued...

Tenby Museum & Art Gallery

Balance Sheet - continued 31 December 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 19 July 2024 and were signed on its behalf by:

M Williams - Trustee

C White - Trustee

The notes form part of these financial statements

Page 7

Tenby Museum & Art Gallery

Notes to the Financial Statements for the Year Ended 31 December 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 5% on cost Plant and machinery - 10% on cost Computer equipment - 33% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 8

Tenby Museum & Art Gallery

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

2. OTHER TRADING ACTIVITIES

31.12.23 31.12.22
£ £
Admissions 57,995 36,943
INVESTMENT INCOME
31.12.23 31.12.22
£ £
Deposit account interest 1,266 206

3. INVESTMENT INCOME

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.12.23 31.12.22
£ £
Depreciation - owned assets 5,036 4,719
Deficit on disposal of fixed assets - 986

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
45,536
Other trading activities
36,943
Investment income
206
Other income
15,301
Total
97,986
EXPENDITURE ON
Raising funds
6,862
Charitable activities
Operation of Museum
118,083
Total
124,945		 Restricted
fund
£
10,624
-
-
-
10,624
-
9,279
9,279		 Total
funds
£
56,160
36,943
206
15,301
108,610
6,862
127,362
134,224

continued...

Page 9

Tenby Museum & Art Gallery

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
fund fund funds
£ £ £
NET INCOME/(EXPENDITURE) (26,959) 1,345 (25,614)
Transfers between funds (4,565) 4,565 -
Net movement in funds (31,524) 5,910 (25,614)
RECONCILIATION OF FUNDS
Total funds brought forward 203,953 6,226 210,179
TOTAL FUNDS CARRIED FORWARD 172,429 12,136 184,565
7. INTANGIBLE FIXED ASSETS
Development
costs
£
COST
At 1 January 2023 and 31 December 2023 6,331
NET BOOK VALUE
At 31 December 2023 6,331
At 31 December 2022 6,331
8. TANGIBLE FIXED ASSETS
Improvements
to Plant and Computer
property machinery equipment Totals
£ £ £ £
COST
At 1 January 2023 29,771 174,073 10,207 214,051
Additions - 528 2,080 2,608
At 31 December 2023 29,771 174,601 12,287 216,659
DEPRECIATION
At 1 January 2023 20,985 165,605 4,390 190,980
Charge for year 471 987 3,578 5,036
At 31 December 2023 21,456 166,592 7,968 196,016
NET BOOK VALUE
At 31 December 2023 8,315 8,009 4,319 20,643
At 31 December 2022 8,786 8,468 5,817 23,071

continued...

Page 10

Tenby Museum & Art Gallery

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

9.
STOCKS
Stocks
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Art Control Account
Prepayments
11.
CURRENT ASSET INVESTMENTS
Unlisted investments
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors
Accrued expenses
13.
MOVEMENT IN FUNDS
At 1.1.23
£
Unrestricted funds
General fund
172,429
Restricted funds
Restricted
12,136
TOTAL FUNDS
184,565
Net
movement
in funds
£
(17,212)
(176)
(17,388)		 31.12.23
£
3,500
31.12.23
£
-
593
-
210
803
31.12.23
£
27,033
31.12.23
£
1,519
219
1,826
3,564
Transfers
between
funds
£
10,624
(10,624)
-		 31.12.22
£
2,409
31.12.22
£
16,569
-
303
402
17,274
31.12.22
£
27,033
31.12.22
£
3,551
165
985
4,701
At
31.12.23
£
165,841
1,336
167,177

continued...

Page 11

Tenby Museum & Art Gallery

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

13. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
115,090
Restricted funds
Restricted
-
TOTAL FUNDS
115,090
Comparatives for movement in funds
Net
movement
At 1.1.22
in funds
£
£
Unrestricted funds
General fund
203,953
(26,959)
Restricted funds
Restricted
6,226
1,345
TOTAL FUNDS
210,179
(25,614)
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
97,986
Restricted funds
Restricted
10,624
TOTAL FUNDS
108,610		 Resources
Movement
expended
in funds
£
£
(132,302)
(17,212)
(176)
(176)
(132,478)
(17,388)
Transfers
between
At
funds
31.12.22
£
£
(4,565)
172,429
4,565
12,136
-
184,565
Resources
Movement
expended
in funds
£
£
(124,945)
(26,959)
(9,279)
1,345
(134,224)
(25,614)

continued...

Page 12

Tenby Museum & Art Gallery

Notes to the Financial Statements - continued for the Year Ended 31 December 2023

13. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 At 1.1.22
£
203,953
6,226
210,179		 Net
movement
in funds
£
(44,171)
1,169
(43,002)		 Transfers
between
funds
£
6,059
(6,059)
-		 At
31.12.23
£
165,841
1,336
167,177

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
213,076
10,624
223,700		 Resources
Movement
expended
in funds
£
£
(257,247)
(44,171)
(9,455)
1,169
(266,702)
(43,002)		 Resources
Movement
expended
in funds
£
£
(257,247)
(44,171)
(9,455)
1,169
(266,702)
(43,002)
(43,002)

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2023.

Page 13

Tenby Museum & Art Gallery

Detailed Statement of Financial Activities
for the Year Ended 31 December 2023
31.12.23 31.12.22
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 7,005 6,576
Gift aid 4,901 2,454
Grants 28,468 47,130
40,374 56,160
Other trading activities
Admissions 57,995 36,943
Investment income
Deposit account interest 1,266 206
Other income
Shop sales 13,790 9,110
Art commission 1,603 6,086
Other revenue 62 105
15,455 15,301
Total incoming resources 115,090 108,610
EXPENDITURE
Other trading activities
Opening stock 2,409 4,085
Purchases 8,266 4,200
Loss on sale of tangible fixed assets - 986
Closing stock (3,500) (2,409)
7,175 6,862
Charitable activities
Wages 62,854 59,016
Pensions 424 866
Rates and water 782 465
Insurance 5,276 4,790
Light and heat 7,096 6,581
Telephone 1,267 995
Postage and stationery 1,281 1,001
Advertising 9,938 4,884
Sundries 1,520 1,726
Carried forward 90,438 80,324

This page does not form part of the statutory financial statements

Page 14

Tenby Museum & Art Gallery

Detailed Statement of Financial Activities for the Year Ended 31 December 2023

31.12.23 31.12.22
£ £
Charitable activities
Brought forward 90,438 80,324
Exhibition costs 1,616 3,986
Cleaning and waste management 2,326 2,544
Security 732 891
Conservation 598 1,500
maintenance 7,698 12,665
Service charges payable 50 50
Memberships and subscriptions 1,816 1,251
Event costs 811 2,847
Translation services - 3,235
Travel & subsistence 562 220
Leasing costs 3,502 5,133
Computer costs 3,534 2,369
Improvements to property 472 535
Plant and machinery 176 176
Fixtures and fittings 811 813
Computer equipment 3,578 3,110
118,720 121,649
Support costs
Finance
Bank charges 1,337 987
Governance costs
Accountancy fees 4,381 4,726
Payroll fees 865 -
5,246 4,726
Total resources expended 132,478 134,224
Net expenditure (17,388) (25,614)

This page does not form part of the statutory financial statements

Page 15