REGISTERED COMPANY NUMBER: 06221374 (England and Wales) REGISTERED CHARITY NUMBER: 1169422
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH APRIL 2022
FOR
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED (REGISTERED NUMBER: 06221374)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th April 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
To provide the area known as Maes y Pant/Hollowfield in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disability, financial hardship or social circumstances or for the public at large with the object of improving their conditions of life.
Significant activities
The board of Maes y Pant Action Group continues to meet 4 times per year to oversee and review the activities taking place to ensure they meet our principal objectives to provide an area for recreation in the interests of social welfare and secondly to promote conservation, protection and improvement of the natural environment.
Although the Covid-19 pandemic remained a significant concern, the relaxation of government rules allowed regular volunteer sessions to resume from October 2021. Since then, volunteers have been meeting on the second Saturday of every month, from 10:00 until 12:30. The sessions have been well attended. As of April 2022, there were over 50 individuals on the register of attendance who had contributed over 333 hours of their time during the previous 7 months. March 2022 saw a record number of 31 volunteers on Saturday 12th. Every volunteer session has been covered by an up-to-date risk assessment, including a review of the Covid-19 infection rate at the time, and the latest government regulations and guidance relating to the pandemic.
Rebuilding the play area became the delayed 10th anniversary project, with funding from the National Lottery Community Fund, Wales Government Community Facilities Programme, community donations via a 'GoFundMe' page and Brother UK Ltd. Contractors 'Pentagon Play' have committed to honour their original quotation and the installation is scheduled to begin on 9th May 2022.
Community engagement has continued through the refreshed website and Facebook page, quarterly articles in the local 'Essentials' magazine and a monthly newsletter to the Friends of Maes y Pant. The first edition of the newsletter was sent out on 1st June 2021, and it has continued every month since. The site has been visited by groups from both village schools, as well as local Brownies and Guides. These visits have included educational activities relating to the natural world and have often been supported by members of the MyPAG committee.
In September 2021, MyPAG hosted a visit by about 15 members of Llais y Goedwig, the association of community woodlands in Wales. The organisation holds an annual 'gathering', which this time was at Coxwood Scout camp near Rossett. Several of the MyPAG Directors enjoyed a very informative and sociable couple of days at the event.
Despite the challenges of the Pandemic, MyPAG received a Green Flag Community Award from Keep Wales Tidy, 'in recognition of its dedicated volunteer involvement, high environmental standards and commitment to delivering great quality green space'. This is an internationally recognised quality mark which Maes y Pant has now received every year since 2016.
The site suffered damage from a series of severe winter storms, with storm Arwen on 26/27th November 2021 and storms Dudley, Eunice and Franklin in February 2022. Over 20 trees were blown down and although volunteers were able to clear much of the damage, it was also necessary to have professional help from 'Treehogs' to make the site safe for visitors.
Public benefit
To promote for the benefit of the public the conservation protection and improvement of the physical and natural environment by promoting biological diversity of the area known as Maes y Pant/Hollowfield.
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED (REGISTERED NUMBER: 06221374)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2022
FINANCIAL REVIEW
Reserves policy
The trust's aim is to achieve net incoming resources before depreciation, together with a net current asset position. Any surplus of funds will be used to further the aims and objectives of the trust and its future sustainability and successful outcome.
Total reserves as at 30th April 2022 were £232,527 (2021: £213,665) of which £39,427 (2021: £16,932) is restricted. The level of general reserves available to the charity was £193,100 (2021: £196,733) as detailed in the notes to the accounts
FUTURE PLANS
Income from felling, as part of or 5-year woodland management plant, will help us remain financially sustainable for a few years. A new 5-year plan was accepted during 2020, covering the period 2021-6. We are working towards a third phase of clear felling in accordance with that plan, during the autumn and winter of 2022/23.
We have successfully applied for funding from Gresford Community Council, to improve all ability access to the meadow by creating a stone ramp, and broadening and resurfacing the stretch of path which leads up onto the level of the meadow. We anticipate this work will be carried out during the next few months.
We will be inviting 3 new members to the Board at the AGM in October, following the untimely death of our Company Secretary, John Leece Jones, in June 2021, and the retirement of Robin Thomas.
We will continue the monthly Friends e-newsletter which was started in June 2021 and has been well received. Membership of the Friends has increased during the past year and we hope to encourage that further through increased communication and engagement.
Plans for the new play area are progressing well, with the installation scheduled to begin on 9th May 2022. We are planning an opening event and 10th anniversary party on Saturday 18th June 2022.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Trust is a charity and a company limited by guarantee, as defined by the Companies Act 2006. The governing documents are its Memorandum and Articles of Association, which were last amended at the Board Meeting of the members of the company on the 23rd September 2016.
Recruitment and appointment of new trustees
Any trustee is invited to nominate a potential new trustee that is personally known to and recommended by them. The nominee must be accepted by the majority of existing trustees.
The nominated person must be a permitted person as defined by the Charities Act and of relevant skill or knowledge to the benefit of the charity. Trustees are personally responsible for ensuring their skills and knowledge are maintained to a standard which encompasses changes in legislation impacting on the operational activities of the trust.
In accordance with the memorandum of association of the charity, J H Adams, J Ashley, T J Britton and M J Edwards will retire at the forthcoming annual general meeting, and, being eligible, will stand for re-election.
Organisational structure
The trustee board retains authority for the overall strategy and policy of the charity.
Induction and training of new trustees
New trustees undergo a training process to explain to them their statutory obligations under charity and company law, the Memorandum and Articles of Association, the organisational structure and decision making process. Trustees are encouraged to attend suitable external events, where these will enhance the substance and quality of their role. All trustees, both existing and newly appointed, are required to confirm that they have read and understood, the Charity Commission booklet CC3A, "The essential trustee" and CC3 "The essential trustee, what you need to know".
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED (REGISTERED NUMBER: 06221374)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2022
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
06221374 (England and Wales)
Registered Charity number 1169422
Registered office
25 Grosvenor Road Wrexham LL11 1BT
Trustees
J H Adams J Ashley A C Bailey T J Britton G L Caswell-Jones M J Edwards I R Happs R J Hennessey J L Jones (deceased 1.6.21) A J Lewis J O'Keeffe G F Sunderland (resigned 1.8.22) R J Thomas (resigned 12.10.21)
Bankers
National Westminster Bank plc 33, Lord Street Wrexham LL11 1LP
Approved by order of the board of trustees on 10th October 2022 and signed on its behalf by:
I R Happs - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
Independent examiner's report to the trustees of Maes-y-Pant/Hollowfield Action Group Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th April 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R Godfrey FCA
10th October 2022
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH APRIL 2022
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 4,556 Other trading activities 3 460 Investment income 4 - Total 5,016 EXPENDITURE ON Raising funds 277 Charitable activities Upkeep of quarry 8,237 Other 135 Total 8,649 NET INCOME/(EXPENDITURE) (3,633) RECONCILIATION OF FUNDS Total funds brought forward 196,733 TOTAL FUNDS CARRIED FORWARD 193,100 |
Restricted fund £ 22,888 - - 22,888 - 393 - 393 22,495 16,932 39,427 |
30.4.22 Total funds £ 27,444 460 - 27,904 277 8,630 135 9,042 18,862 213,665 232,527 |
30.4.21 Total funds £ 2,369 - 1 2,370 - 8,122 719 8,841 (6,471) 220,136 213,665 |
|---|---|---|---|
The notes form part of these financial statements
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED (REGISTERED NUMBER: 06221374)
BALANCE SHEET
30TH APRIL 2022
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 176,689 CURRENT ASSETS Debtors 9 591 Cash at bank and in hand 15,820 16,411 NET CURRENT ASSETS 16,411 TOTAL ASSETS LESS CURRENT LIABILITIES 193,100 NET ASSETS 193,100 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ 16,689 11,331 11,407 22,738 22,738 39,427 39,427 |
30.4.22 Total funds £ 193,378 11,922 27,227 39,149 39,149 232,527 232,527 193,100 39,427 232,527 |
30.4.21 Total funds £ 195,330 839 17,496 |
|---|---|---|---|
| 18,335 | |||
| 18,335 | |||
| 213,665 | |||
| 213,665 | |||
| 196,733 16,932 |
|||
| 213,665 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th April 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 30th April 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 10th October 2022 and were signed on its behalf by:
A J Lewis - Trustee
The notes form part of these financial statements
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Pathways & fencing - 2% on cost Plant and machinery - 20% on cost Computer equipment - 33% on cost
No depreciation is provided in respect of freehold land.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH APRIL 2022
| 2. | DONATIONS AND LEGACIES | ||
|---|---|---|---|
| 30.4.22 | 30.4.21 | ||
| £ | £ | ||
| Friends of MyPAG | 1,975 | 1,795 | |
| Donations | 2,200 | 100 | |
| Gift aid | 531 | 474 | |
| Grants | 22,738 | - | |
| 27,444 | 2,369 | ||
| Grants received, included in the above, are as follows: | |||
| 30.4.22 | 30.4.21 | ||
| £ | £ | ||
| Gresford Community Council | 3,000 | - | |
| TNL Community Fund | 9,738 | - | |
| Welsh Government Community Facilities Programme | 10,000 | - | |
| 22,738 | - | ||
| 3. | OTHER TRADING ACTIVITIES | ||
| 30.4.22 | 30.4.21 | ||
| £ | £ | ||
| Fundraising events | 460 | - | |
| 4. | INVESTMENT INCOME | ||
| 30.4.22 | 30.4.21 | ||
| £ | £ | ||
| Tax interest | - | 1 | |
| 5. | NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | |||
| 30.4.22 | 30.4.21 | ||
| £ | £ | ||
| Depreciation - owned assets | 3,306 | 3,141 |
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30th April 2022 nor for the year ended 30th April 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30th April 2022 nor for the year ended 30th April 2021.
continued...
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH APRIL 2022
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 2,369 Investment income 1 Total 2,370 EXPENDITURE ON Charitable activities Upkeep of quarry 7,759 Other 719 Total 8,478 NET INCOME/(EXPENDITURE) (6,108) RECONCILIATION OF FUNDS Total funds brought forward 202,841 TOTAL FUNDS CARRIED FORWARD 196,733 8. TANGIBLE FIXED ASSETS Freehold Pathways Plant and land & fencing machinery £ £ £ COST At 1st May 2021 75,474 135,825 7,955 Additions - 594 760 At 30th April 2022 75,474 136,419 8,715 DEPRECIATION At 1st May 2021 - 16,721 7,203 Charge for year - 2,728 578 At 30th April 2022 - 19,449 7,781 NET BOOK VALUE At 30th April 2022 75,474 116,970 934 At 30th April 2021 75,474 119,104 752 |
Restricted fund £ - - - 363 - 363 (363) 17,295 16,932 Computer equipment £ 3,130 - 3,130 3,130 - 3,130 - - |
Total funds £ 2,369 1 2,370 8,122 719 8,841 (6,471) 220,136 213,665 Totals £ 222,384 1,354 223,738 27,054 3,306 30,360 193,378 195,330 |
|---|---|---|
continued...
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH APRIL 2022
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 30.4.22 | 30.4.21 | |
|---|---|---|
| £ | £ | |
| Credit card | (47) | 365 |
| Other debtors | 16 | - |
| Tax | 556 | 474 |
| Prepayments | 11,397 | - |
| 11,922 | 839 |
10. MOVEMENT IN FUNDS
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
At 1.5.21 £ 196,733 16,932 213,665 Incoming resources £ 5,016 22,888 27,904 At 1.5.20 £ 202,841 17,295 220,136 |
Net movement At in funds 30.4.22 £ £ (3,633) 193,100 22,495 39,427 18,862 232,527 Resources Movement expended in funds £ £ (8,649) (3,633) (393) 22,495 (9,042) 18,862 Net movement At in funds 30.4.21 £ £ (6,108) 196,733 (363) 16,932 (6,471) 213,665 |
At 30.4.22 £ 193,100 39,427 |
|---|---|---|---|
| 232,527 | |||
| 213,665 |
continued...
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH APRIL 2022
10. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 2,370 | (8,478) | (6,108) |
| Restricted funds | |||
| Restricted | - | (363) | (363) |
| TOTAL FUNDS | 2,370 | (8,841) | (6,471) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
At 1.5.20 £ 202,841 17,295 220,136 |
Net movement in funds £ (9,741) 22,132 12,391 |
At 30.4.22 £ 193,100 39,427 |
|---|---|---|---|
| 232,527 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 7,386 | (17,127) | (9,741) |
| Restricted funds | |||
| Restricted | 22,888 | (756) | 22,132 |
| TOTAL FUNDS | 30,274 | (17,883) | 12,391 |
continued...
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MAES-Y-PANT/HOLLOWFIELD ACTION GROUP LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH APRIL 2022
11. CAPITAL COMMITMENTS
30.4.22 30.4.21 £ £ - - Contracted but not provided for in the financial statements
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30th April 2022.
13. GUARANTEE BY MEMBERS
The company is limited by guarantee, and at the year-end had 11 members (2021: 13). Each member has undertaken to pay £10 to the company in the event that it is wound up. The value of the guarantee at 30th April 2022 is, therefore, £110 (2021: £130).
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