Annual report to the Trustees 2022 I took over the running of the food bank at the beginning of December last year. It seems a long time ago. Previously the food bank was run by three people, Jean, Neville and Eileen. Today I benefit from the support of a Chair of Trustees, Paul Fletcher and a Treasurer, David Tole. Additionally, I have a Deputy, Liz Andrews, and Gaby Clements who wrangles the rota for us. We have a team of session leaders including Liz and Gaby, plus Shelley Harris, Judy Tollet, Claire Rughani, Alison Mountford (who has returned after a spell away) and Celia Hallett. Kate manages our supermarket shopping and Lucy Irvine our Facebook page. Martin Holden does the day to day bookkeeping. That is a grand total of 13 people and I think we all feel that we spend enough time on food bank activities! I am very appreciative of all that this team of people do. It is a cliché but worth repeating, I could not do all this without them. I offer them my thanks. If you compare the rota from December 2021 with the one for this December coming, you find that where we had three people on both Mondays and Thursdays, we now have 4 on Mondays and 6 on Thursdays. The shifts have extended too, as we now start at 10am on Mondays and 9.3oam on Thursdays. This increase reflects the gradual increase in demand. So far, I think we have managed to stay ahead of the curve, in that we have matched staffing to requests for food. I am keen that volunteers continue to enjoy their volunteering and have time to chat a little when they are on shift. We have plenty of volunteers so we can spread the load. Gaby has been a trooper as she has adjusted the rota regularly to meet demand. I do not have figures for the number of volunteers in the organisation last November, but I do know that we have a total of 80 today. We have issued 1,238 vouchers over the year to about 40 organisations and I expect us to be very close to 3,000 clients by the end of November, when the food bank year ends. This is an increase of 1000 people (50%) over last year. We have experienced significant price inflation in our food shopping this year. It is a complex task identifying the best prices and seeking out stock as lines disappear from virtual shelves. Additionally, we are considering how people will cook or heat the food in the light of the fuel crisis. The impact of the war in Ukraine has been felt even in South Oxfordshire. We agreed to offer supermarket vouchers to the refugees being welcomed into homes in our area. We have spent nearly £30,000 and the vouchers have been so gratefully received. David Tole did a remarkable job, quietly identifying and registering for suitable vouchers, and then responding to a deluge of requests in the early summer. A remarkable project, which seems to be coming to an end. - Over the year we have done the following administrative items - Data protection: we now have a privacy statement which is available on our website. We have also updated the telephone message to inform callers appropriately about the data we hold. - Confidentiality: all volunteers have signed a confidentiality agreement. - Volunteer information: all volunteers have completed a simple form so that we have an emergency contact for them, plus we know who is available to come in at short notice. - Safeguarding: work has been done on our safeguarding policy and process. This needs to be completed by April 2023. Practically, improvements have been made to the racking in the food bank room. Ant Clements and David Tole repeated the skilful planning, preparation, and execution they had done for the overflow cupboard. We now have shelving fit for purpose and increased capacity in the room for stock. As we look ahead, we must remember to be very grateful for the steady trickle of new, willing volunteers, the continuing financial support from so many, and the flow of food donations at a time when many food banks are desperate for any of these. We hope that a new app, Bank The Food may be a useful tool in getting the right food at the right time. We need to be ready to respond to demand, considering extending our hours, increasing numbers of volunteers on shift and being imaginative about how to improve what we do. Alice Penney November 2022 **No (if any) 1169402** ## **Wallingford Emergency Food Bank** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 10/1/2021 9/30/2022 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
43,190 - - 43,190
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 43,190 - - 43,190
A3 Payments
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 51,201 ] 466 - 51,667
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 51,201 466 - 51,667
Net of receipts/(payments) - 8,011 - 466 - - 8,477
A5 Transfers between funds - - - -
A6 Cash funds last year end 53,228 4,266 - 57,494
Cash funds this year end 45,217 3,800 - 49,017
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**45,217**|


|**to nearest £**
**-**
**-**
**-**
**3,800**| ||(agree|balances with receipts and payments
account(s))|OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||David|M Tole|| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**Last year** ## **to the nearest £** **48,786** **48,786** **49,102** **49,102 - 316 - 57,494 57,178** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - -** **Current value (optional)** **When due (optional)** **----- Start of picture text -----**
Date of
approval
11/16/2022
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of WALLINGFORD EMERGENCY FOOD BANK On accounts for tho yoaf endod September 2022 Charity no (If any 1169402 Set out on pages I report to the Iwslees on my examination of the accounts of the above charty (Ih8 Trusf) for the year ended 361 o$/ zozz Rosponsibillllos and As the charity trustees of the Trust, you are responsible for the preparat50n ba813 ol report of the accounts in accfftsnce with the requirements of the Charities Act 2011 ('the Act.). I report in respecl of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in Caryng out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have ome to my attention (Other than that disclosed below") in connection with the exarnination vthich gives me cause to believe Ihat in, any material respect.. accounting records were not kept In accordance wth section 130 of the Act or the accounts do not accord with the accounting records Indfrpendent examlnor's statsmont I have no ¢on¢ems and have come across no other matters in connection with the examination to which attention should be dravm in order to enable a proper understanding of the accounts to be reached. . PI88S8 delete the words in the brackets rf they do not appty. Slgnod: Dats: 211712023 Name: Peter Neil Willers Relevant professlonal qualificationls) or body {If any): ACCA Address: 25 Blackstone Rd Wallingford, Oxon OX10 8JN IER October 2018