Trustees’ Annual Report for the period
From 01/04/2020 To 31/03/2021
Charity name: Bushmead Community Centre Charity registration number: 1169398
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
To further or benefit the residents of Barnfield ward and the surrounding area, without distinction of age, sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education, health and wellbeing, and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Contribution made by volunteers
The Trustees are all volunteers and have started the charity from scratch, establishing the necessary checks and balances necessary to create a successful entity.
(As well as the volunteers, there are 2 paid regular members of staff who both go over and above the contributions expected of them. There is also a small pool of casual workers who assist as and when necessary).
All of the above have contributed to make connections to the local community to enable the centre to prosper.
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole .
The charity took over the running of the community centre from the local council who were going to close it.
Taking on a 25-year repairing lease, the charity has set up the policies to run the centre and to re-establish relations with the community.
The centre provides facilities to the NHS, pre-school, 50+ bowls, various fitness clubs, interest groups, children’s activities, support groups and rooms for birthday parties of all ages.
The charity has also started several groups for the local community since the COVID pandemic started. We worked with the local church during the lockdown to provide a COVID helpline and volunteers to support community members.
Review of the charity’s financial position at the end of the period
The charity has cash in bank accounts of £41,282 and cash reserves of £57,988.
As the charity was only established 3 ½ years ago, this is a very sound position.
Statement explaining the policy for holding reserves stating why they are held
The trustees have set a level equivalent to 3 months of full operating costs for the organisation as a desired level of reserve. This fund is a contingency in the event of a sudden reduction in income, in order to protect the future operation of the organisation from the effects of any unforeseen variations in its income and expenditure.
The reserves cover: general purpose, salaries, premises general, premises capital improvement, asset replacement, redundancy and deposits.
The current aim is for reserves of £102,000, although this is subject to review. The current amount held as reserves is £57,988. It has been identified that there is a problem with the boilers which will have to be replaced and initial investigations indicate that this might cost in the region of £80,000. However, a report from a specialist will be sought before any action is taken.
The Reserves Policy is reviewed annually.
The charity’s principal sources of funds (including any fundraising)
The principal source of funds is the hire of rooms to the community. Fundraising is undertaken when the opportunity is available.
A description of the principal risks facing the charity
The Trustees are all volunteers who give their time freely. To replace a retiring Trustee can be quite difficult.
The charity is aware of the need to accumulate sufficient reserves in a short period to cope with possible show stopping events, such as the need to replace the boiler heating system.
The Trustees are aware that they are providing a service to the local community but it is necessary to cover increasing costs whilst not alienating the community.
There is a virus (Covid) which is sweeping the country and it has severely curtailed the Centre’s activities. We have received Government assistance with
Furlough payments totalling £22,478 in this financial year and a further £40,357 in Government grants.
| BUSHMEAD COMMUNITY HUB | BUSHMEAD COMMUNITY HUB | 1169398 | ||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| For the period from |
01/04/2020 | To | 31/03/2021 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 44,996 - 62,836 229 423 - - - 108,484 - - - 108,484 - 3,172 44,293 10,367 678 3,221 2,298 169 - 3,338 3,627 74 71,237 - - - 71,237 37,247 - 91,679 128,926 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 44,996 - 62,836 229 423 - - - 108,484 - - - 108,484 - 3,172 44,293 10,367 678 3,221 2,298 169 -0 3,338 3,627 74 71,237 - - - 71,237 37,247 |
Last year to the nearest £ |
|
| HALL HIRE | 44,996 | - - - - - - - - - |
44,996 | 107,128 | ||
| DONATIONS | - | - | 232 | |||
| GRANTS | 62,836 | 62,836 | 11,677 | |||
| SUNDRIES | 229 | 229 | 1,760 | |||
| INTEREST ON DEPOSIT | 423 | 423 | - | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
108,484 | 108,484 | 120,797 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 108,484 | 120,797 | ||||
| GRANTS | - | - - - - - - - - - - |
- | 10,158 | ||
| REPAIRS/MAINTENANCE | 3,172 | 3,172 | 10,929 | |||
| WAGES | 44,293 | 44,293 | 21,788 | |||
| LIGHT & HEATING | 10,367 | 10,367 | 11,813 | |||
| WATER & SEWERAGE | 678 | 678 | 1,025 | |||
| CLEANING | 3,221 | 3,221 | 12,285 | |||
| TELEPHONE/BROADBAND/IT | 2,298 | 2,298 | 2,471 | |||
| STATIONERY | 169 | 169 | 587 | |||
| BUSINESS RATES | - | - | 808 | |||
| FIRE & SAFETY | 3,338 | 3,338 | 3,627 | |||
| GENERAL COSTS | 3,627 | 3,627 | 9,559 | |||
| YOUTH CLUB | 74 | 74 | 2,057 | |||
| **Sub total ** | 71,237 | 71,237 | 87,107 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - - - |
- | ||||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 71,237 | 87,107 | ||||
| 37,247 | - | - | 37,247 |
33,690 | ||
| - | - | - - |
- | - | ||
| 91,679 | - | 91,679 | 57,989 | |||
| 128,926 | - | - | 128,926 | 91,679 |
CCXX R1 accounts (SS)
19/01/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) CASH CASH - RESERVES Details Details Details Signature Alan Mason |
Unrestricted funds Restricted funds to nearest £ to nearest £ 53,107 - 75,819 - - 128,926 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name ALAN MASON |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Alan Mason | ALAN MASON | 07/01/2022 | |
CCXX R2 accounts (SS)
19/01/2022
2
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