**Trustees' Annual Report for the period** Period start date Period end date ~~aA~~ **From** 01 04 2024 **To** 31 03 2025 

Section A                        Reference and administration details ~~a~~ **Charity name** Cheriton Village Hall (CIO) ~~pe~~ **Other names charity is known by** ~~Pe~~ **Registered charity number (if any)** 1169372 ~~[|~~ **Charity's principal address** Cheriton Hampshire **Postcode SO240PZ** 

## **Names of the charity trustees who manage the charity** 


**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

March **2012** 

**TAR** 

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**Name Dates acted if not for whole year** 

## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Constitution 

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted 

- (eg. trust, association, company) 

Foundation Model Constitution Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

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Running of a village hall **Summary of the objects of the charity set out in its governing document** Village Hall run for the benefit of all people within the locality **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information)** The Charity is essentially Volunteer run with no employees and specific services and works contracted for as considered appropriate You **may choose** to include further statements, where relevant, about:  policy on grantmaking;  policy programme related investment;  contribution made by volunteers. 

## Section D                      Achievements and performance 

March **2012** 

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Section D                      Achievements and performance 

## **Summary of the main achievements of the charity during the year** 

The Trustees have operated the hall for the whole Year  . We are again grateful to our Core Regular Users and especially to our Amateur Dramatics Group and weekly Café whom together generated more than 50% of our Annual income. We continue to be used regularly by 2 local businesses  and a Local Wildlife Trust as well as for ad hoc family  or Church related events. Our last  rent increase was from  May 2023 of 12%-15%, but continual increases in operating costs  leading to  operating deficits in the past 3 years will mean we will need to review these again in the coming year Our operating deficit for this year  of some £2300 was primarily  a result of £800 on equipment and £900 on building Project fundraising consultancy, but we still have a small underlying operating deficit of some £600. Our General Funds have now for the first time in recent years just  dipped below our £10000 reserve target  to £9884 , which whilst not critical does mean we need to consider how to improve our operating finances 

Notwithstanding the above the  Trustees  remain convinced that a substantial refurbishment of the Hall is essential to breathe new life into the Building. Accordingly they are working with our Funding Consultants to seek  funding from community sources and grant making bodies to enable as a minimum a  significant refurbishment  of the current Hall structure ( roof, heating , electrics & lighting, some kitchen and some toilet improvement ) as well as understand from that Phase how much appetite our Local community has for a larger scale project to include a significant rear extension to create totally new toilet and storage solutions - We will seek as a minimum funding of some £200,000 or so in addition to our current £43,000  Building Fund held, and consider once this is achieved whether further fundraising for a more substantial rear extension is viable . 

The Trustees recognise none of this is possible without our Community of both Core users and potential Users being engaged and keen to participate in some way in this Project in the next 2- 3 years  to ensure our Hall remains vibrant , relevant and a quality venue for the next 10-20 years. 

The offer of a grant of land  to facilitate some form of future rear extension still stands from the adjoining landowner but this needs to be formalised based upon clearly agreed plans for its use 


March **2012** 

**TAR** 

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## **Section E                    Financial review** 

Maintain  £10,000 in the Unrestricted Reserves over the medium Term **Brief statement of the** (3-5 Years) **charity’s policy on reserves** 

**Details of any funds materially** NIL **in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** Stephen Peters **Full name(s)** William Beardmore-Gray **Position (eg Secretary, Chair,** Chairman Treasurer **etc) Date** 18/01/26 

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|**Charity Name**|||||**No (if any)**|**No (if any)**|||
|---|---|---|---|---|---|---|---|---|
|**Cheriton Village Hall**|||||**1169372**||||
|**Receipts andpayments accounts**||||||||**CC16a**|
|**For the period**<br>**from**<br>~~a~~|**For the period**|**To**<br>4/1/2024<br>3/31/2025<br>~~ee~~|||||||
|**Section A Receipts and payments**|||||||||
|**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**|
|**to the nearest      £**|**to the nearest      £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**|||||||||
|Rent & Hire<br>**7,287**||**-**||**-**||**7,287**||**6,449**|
|Donations,Legacies and Grants||**1,120**||**-**||**1,120**||**240**|
|Fundraising<br>**-**||**180**||**-**||**180**||**650**|
|Gift Aid<br>**-**||**-**||**-**||**-**||**-**|
|Other Income||**1,528**||**-**||**1,528**||**422**|
|**-**||**-**||**-**||**-**||**-**|
|**-**||**-**||**-**||**-**||**-**|
|**-**||**-**||**-**||**-**||**-**|



||**_Sub total_**_(Gross income for AR)_|**_Sub total_**_(Gross income for AR)_|**_Sub total_**_(Gross income for AR)_|**7,287**<br>_(Gross income for AR)_||**2,828**||**-**||**10,115**||**7,761**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Sub total_                              -**<br>**-**<br>**-**<br>**-**<br>**-**<br>**_Total receipts_                     7,287**<br>**2,828**<br>**-**<br>**10,115**<br>**7,761**<br>**A2 Asset and investment sales,**<br>**(see table).**<br>~~——————~~|||||||||||||
||**A3 Payments**||||||||||||
||Building& Maintenance|||**4,115**||**-**||**-**||**4,115**||**5,902**|
||Utilities|||**3,514**||**-**||**-**||**3,514**||**3,491**|
||Insurance & PRS/PPI|||**974**||**-**||**-**||**974**||**769**|
||FundraisingExpenses|||**900**||**-**||**-**||**900**||**1,800**|
||Legal costs|||**-**||**-**||**-**||**-**||**-**|
||BuildingProject Costs|||**-**||**-**||**-**||**-**||**-**|
||Other expenses|||**92**||**-**||**-**||**92**||**1,289**|
|||||**-**||**-**||**-**||**-**||**-**|
|||||**-**||**-**||**-**||**-**||**-**|



_**Sub total**_ **9,595 - - 9,595 13,251 A4 Asset and investment purchases, (see table)** Freehold Purchase **-** _**Sub total**_ **-** ~~—~~ _**Total payments**_ ~~—————~~ **9,595 - - 9,595 13,251** _**Net of receipts/(payments)**_ **-                  2,308 2,828 - 520 -                 5,490 A5 Transfers between funds - - A6 Cash funds last year end 12,192 39,452 - 51,644 57,134** _**Cash funds this year end**_ ~~===~~ **9,884 42,280 -** ~~>==>~~ **52,164 51,644** 

**Section B Statement of assets and liabilities at the end of the period** ~~ee~~ **Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Cash in hand and at Bank **9,884 10,806 -** 



||1 Year Building Society Fixed Interest Bond||**-**||**31,474**||**-**||
|---|---|---|---|---|---|---|---|---|
||||**-**||**-**||**-**||
||**_Total cash funds_**||**9,884**||**42,280**||**-**||
||(agree balances with receipts and payments<br>account(s))||OK||OK||OK||
||||**Unrestricted**||**Restricted**||**Endowment**||
||||**funds**||**funds**||**funds**||
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|||**-**||**-**||**-**||
||||**-**||**-**||**-**||
||||**-**||**-**||**-**||
||||**-**||**-**||**-**||
||||**-**||**-**||**-**||
||||**-**||**-**||**-**||
||**Details**||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**||
|**B3 Investment assets**|||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||**Details**||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**||
|**B4 Assets retained for the**|Cheriton Village Hall: Freehold||Unrestricted||**80,000**||**-**||
|**charity’s own use**|||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||**Fund to which**||**Amount due**||**When due**||
||**Details**||**liability relates**||**(optional)**||**(optional)**||
|**B5 Liabilities**|||||**-**||||
||||||**-**||||
||||||**-**||||
||||||**-**||||
||||||**-**||||
|Signed by one or two trustees on<br>behalf of all the trustees|Signature||Print|Name|||Date of<br>approval||
||||William Beardmore-Gray||||**1/18/2026**||
||||Stephen||Peters||**1/18/2026**||