## **Trustees' Annual Report for the period**
||Period start date|Period start date||
|---|---|---|---|
|**From**|01|04|2023|
Period start date Period end date
**To** 31 03 2024
## Section A Reference and administration details
**Charity name**
Cheriton Village Hall (CIO)
**Other names charity is known by Registered charity number (if any)** 1169372
**Charity's principal address** Cheriton
Hampshire
**Postcode SO240PZ**
**Names of the charity trustees who manage the charity**
||1
2
3
4
5
6
7
8
9
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|---|
|||William
Beardmore-Gray|Chairman|||
|||Rupert John
Boissier||||
|||Rosslyn Phyllis
Curwen-Bryant|Secretary|||
|||Rachel Jane
Annette|Bookings Secretary|||
|||Janet Lesley
Conway||Appointed 20/8/23||
|||Christopher Mark
Andrew Lapsa||Appointed 20/8/23||
|||Antonia Eugenie
Home May||||
|||Stephen John
Peters|Treasurer|||
|||Andrew Collett|Parish Council
Representative|||
|||RosemaryReay||Resigned 16/10/23||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
|||||||
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|---|
|||||
|||||
|||||
|||||
|**Name of chief executive or names of senior staff members (Optional information)**||||
|||||
|||||
|**Section B**
**Structure, governance and management**||||
|**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
Charitable Incorporated Organisation
Trustee selection methods
(eg. appointed by, elected by)
Foundation Model Constitution||||
|||Constitution||
|||Charitable Incorporated Organisation||
|||Foundation Model Constitution||
## **Additional governance issues (Optional information)**
- You **may choose** to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**Section C Objectives and activities**
March **2012**
**TAR**
2
Running of a village hall **Summary of the objects of the charity set out in its governing document Summary of the main** Village Hall run for the benefit of all people within the locality **activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)** The Charity is essentially Volunteer run with no employees and specific services and works contracted for as considered appropriate You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
3
Section D
Achievements and performance
**Summary of the main** The Trustees have operated the hall for the whole Year having reopened the hall **achievements of the** in March 2022 after a months shutdown due to the major rat infestation reported in **charity during the year** the previous Year. We are grateful to our Core Regular Users and especially to our Amateur Dramatics Group and weekly Café whom together generated 55% of our Annual income. We have lost hall usage from several children’s groups but are thankful for increased support from 2 local small businesses and a Local Wildlife Trust. Akin to many charities rising costs have led us to a rent increase from May 2023 of 12%-15%, from Rental charges not changed for the past 5 years However we have encountered another year with high costs across a wide range of areas. These include a number of non recurring costs such as, £800 on an electrical survey and related work, £1400 on hall redecoration, £1800 on Future Building fundraising consultancy and £1200 on a Professional Risk Assessment majoring on Fire Safety but covering a variety of Village hall Risk areas. The net effect of this was a Deficit of some £6700 in the Year to 31/3/24, which has led to a substantial reduction in our General fund reserves to £12000 - plane to bolster the General Fund Reserves have been discussed by the committee. There has been limited progress regarding our Future Building /Refurbishment Plans: - a Working Group in late 2023 provided a revised proposed Building Scheme, which led to a Village wide mailshot to all residents for feedback on this proposed scheme with projected costs of c.£350,000+. - The response to our mailshot was moderate with 29% (92 households) responding, but of those who did 73% (68 households ) supported the scheme - Notwithstanding this moderate response level there is firm agreement between the Trustees, our core Users, and the local community that as a minimum refurbishment works to breath life back into the hall for the medium term are essential. These works will need to scoped and costed and mitigate the pattern of high maintenance and repair costs affecting flat roof, heating and electrics, and recognising both toilets/sanitation and kitchen are not at all suitable for ongoing use. -Both the moderate response from the Mailshot and concern over likely costs have led the majority of Trustees to be uncertain as to both the effort/resources & time scales required for the ‘large’ scheme likely to cost £350,000+ as well as to its added value, when compared to the clear necessity and value of a refurbishment which will very likely cost at least £200,000. This issue is recognised as needing serious ongoing focus as the current hall must be improved significantly whilst recognising that only some £35000 of Building Fund exists and hence concerted fundraising work is needed to be started. There is also a real need for other local villagers to become involved in what will be a major project to assist both fundraising and the planning /execution of the building works The offer of a grant of land to facilitate some form of future rear extension still stands from the adjoining landowner but this needs to be formalised. It is likely that both the future level of success in fundraising commitments from our local community, and a more detailed look at likely costings for key elements of our plans will assist the Trustees in determining whether a significant extension is possible alongside the necessary refurbishments.
March **2012**
**TAR**
4
Section D
Achievements and performance
As at 31/3/24 after retaining Minimum Required Reserves of £10000 the Charity holds funds of some £41600 available towards Phase 2 Development work of which £39000 is Restricted Funds for the Regeneration Project
March **2012**
**TAR**
5
## **Section E Financial review**
Maintain at least £10,000 in the Unrestricted Reserves. **Brief statement of the charity’s policy on reserves Details of any funds materially** NIL **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F**
## **Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
## **Signature(s)**
||**s trustees**||
|---|---|---|
||||
|**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|William Beardmore-Gray|Stephen Peters|
||Chairman|Treasurer|
||19/01/25||
||19/01/25||
March **2012**
**TAR**
6
**----- Start of picture text -----**
Charity Name No (if any)
Cheriton Village Hall 1169372
Receipts and payments accounts CC16a
For the period
To
from 01/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest to the nearest £
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Rent & Hire 6,449 - - 6,449 5,975
Donations, Legacies and Grants 30 210 - 240 315
Fundraising - 650 - 650 525
Gift Aid - - - - -
Other Income 64 358 - 422 69
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 6,543 1,218 - 7,761 6,884
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
**----- End of picture text -----**
_**Total receipts**_ **6,543 1,218 - 7,761 6,884**
## **A3 Payments**
|**A3 Payments**|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Building & Maintenance|||||||||||||
||**5,902**||**-**||**-**||**5,902**|||**4,172**|||
|Utilities|||||||||||||
||**3,491**||**-**||**-**||**3,491**|||**4,487**|||
|Insurance & PRS/PPI|||||||||||||
||**769**||**-**||**-**||**769**|||**732**|||
|Fundraising Expenses|||||||||||||
||**1,800**||**-**||**-**||**1,800**|||**-**|||
|Legal costs|||||||||||||
||**-**||**-**||**-**||**-**|||**-**|||
|Building Project Costs|||||||||||||
||**-**||**-**||**-**||**-**|||**-**|||
|Other expenses|||||||||||||
||**1,289**||**-**||**-**||**1,289**|||**23**|||
||**-**||**-**||**-**||**-**|||**-**|||
||**-**||**-**||**-**||**-**|||**-**|||
|**_Sub total_**|||||||||||||
||**13,251**||**-**||**-**||**13,251**|||**9,414**|||
||||||||||||||
|**A4 Asset and investment**|||||||||||||
|**purchases,(see table)**|||||||||||||
|Freehold Purchase|||||||||||||
||**-**||||**-**||**-**|||**-**|||
||**-**||**-**||**-**||**-**||||||
|**_Sub total_**|||||||||||||
||**-**||**-**||**-**||**-**|||**-**|||
||||||||||||||
|**_Total payments_**|**13,251**||**-**||**-**||**13,251**||||**9,414**||
||||||||||||||
|**_Net of receipts/(payments)_**|**-**
**6,708**||**1,218**||**-**|||**-**
**5,490**||**-**|**2,530**||
|**A5 Transfers between funds**|||||**-**|||**-**|||||
|**A6 Cash funds last year end**|||||||||||||
||**18,900**||**38,234**||**-**||**57,134**||||**59,664**||
|**_Cash funds this year end_**|**12,192**||**39,452**||**-**|||**51,644**|||**57,134**||
## **Section B Statement of assets and liabilities at the end of the period**
**Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Cash in hand and at Bank **12,192 9,452** 1 Year Building Society Fixed Interest Bond **30,000 - - - -** _**Total cash funds**_ **12,192 39,452** (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - - Fund to which Current value Cost (optional) Details asset belongs (optional) B3 Investment assets - - - - - - - -**
**B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
||||||**-**||**-**||
|---|---|---|---|---|---|---|---|---|
||**Details**||**Fund to which**
**asset belongs **||**Cost (optional)**|||**Current value**
**(optional)**|
||Cheriton Village Hall: Freehold||Unrestricted||||||
||||||**80,000**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||**Fund to which**||**Amount due**|||**When due**|
||**Details**||**liability relates**||**(optional)**|||**(optional)**|
||||||**-**||||
||||||**-**||||
||||||**-**||||
||||||**-**||||
||||||**-**||||
||Signature||Print Name|||||Date of
approval|
||||William Beardmore-Gray|||||**19/01/2025**|
||||Stephen Peters|||||**19/01/2025**|