|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||01|04|2022||31|03|2023| ## Section A Reference and administration details **Charity name** Cheriton Village Hall (CIO) **Other names charity is known by** **Registered charity number (if any)** 1169372 **Charity's principal address** Cheriton Hampshire ## **Postcode SO240PZ** ## **Names of the charity trustees who manage the charity** ||1
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18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||William
Beardmore-Gray|Chairman||| |||Rupert John
Boissier|||| |||Helen AmyBatt|Secretary|Resigned 26/3/23|| |||Rachel Jane
Annette|||| |||Rosslyn Phyllis
Curwen-Bryant|||| |||RosemaryReay|Bookings Secretary||| |||Antonia Eugenie
Home May|||| |||Stephen John
Peters|Treasurer||| |||Andrew Collett|Parish Council
Representative||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Foundation Model Constitution Trustee selection methods (eg. appointed by, elected by) ## **Section B Structure, governance and management** ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 Running of a village hall **Summary of the objects of the charity set out in its governing document Summary of the main** Village Hall run for the benefit of all people within the locality **activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** The Charity is essentially Volunteer run with no employees and specific services and works contracted for as considered appropriate You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main** March **2012** **TAR** 3 ## Section D Achievements and performance - The Trustees have operated the hall for the whole Year having reopened the hall **achievements of the** in March 2022 after a months shutdown due to the major rat infestation reported in **charity during the year** the previous Year. Income levels have accordingly returned to similar pre Covid income levels, with nearly 50% of our core income from our local Amateur Dramatic group’s regular usage /performances as well as a weekly Community café. We now also have a few small local businesses and a local charity also using the hall . However the year was punctuated by a number of large repair bills all of which adversely affected our Users, including £1200 on multiple heating issues, £890 on ongoing pest control work ,and another £600 on roof leakage repair and blocked drainage A further £3400 was spent on 3 large heating oil deliveries at significantly increased prices as a result of the Russia/Ukraine conflict The net effect of this was a Deficit of some £3400 in the Year to 31/3/23, although some £1500of this represents oil stocks purchased late this year and hence held for use in the subsequent Year - The Trustees together with our local Architect have continued to work on a modified Future design for the Regeneration of the Hall for the next generation of Users Our core objectives remain the same : - take advantage of the offer of the grant of land to facilitate a rear extension from the adjoining landowner when an agreed design with planning permission and sufficient funding commitments have been made - keep the core current hall features but ensure other facilities are excellent for a multi purpose community facility within the context of our village and modern standards of energy usage, /toilets/sanitation and seeking to meet our Key User major requirements - understand cost constraints and hence make sound value judgments on major elements of our future ‘best’ plan - -However we must recognise that progress has been slow this year and our hopes of starting work on an agreed and funded design on Q1/2024 have not been met . During this year a revised proposal has been worked on which was considerably smaller than the original 2018 plan. However this received very mixed feedback from major Users in Spring 2023 ..which means that we have decided to work on a further revised Scheme with a Working group in the second half of 2023. We recognise also that building costs have increased considerably in the post covid period . The Trustees recognise the importance of strong communication to and engagement with key Users, the wider Village Community and our Parish Council . When we have what we consider to be the ‘best’ agreed Plan to progress we know we can only succeed if we get a strong community mandate for the scheme, supported by a Funding Strategy based on a core commitments from Community Appeals, appropriate targeted Grant applications underpinned by appropriate short term loan facilities . As Trustees we must recognise that it is 5 years since the original major extension plans obtained planning permission and unless we can achieve a strong community mandate (alongside planning permission) for our ‘best’ and costed design to be promoted in the next 1-2 years it is likely that lethargy will set in . Furthermore the problems we have faced and continue to face with roof leaks and heating issues are clear signs that the Hall will require major work irrespective of any large extension, and this has resulted in renewed efforts to seek an appropriate design to progress . The Trustees have initiated some limited work for fixed costs with specialist March **2012** **TAR** 4 Section D Achievements and performance fundraisers for the next financial Year to provide expertise where needed The Trustees recognise that any published plan and related Budget we seek a mandate for must be capable of delivery within relatively short timescales (2-3 years) for it to be considered credible . As at 31/3/23 after retaining Minimum Required Reserves of £10000 the Charity holds funds of some £47000 available towards Phase 2 Development work of which £38000 is Restricted Funds for the Regeneration Project (whilst still retaining Minimum Required Reserves of £10000) ## **Section E Financial review** Maintain at least £10,000 in the Unrestricted Reserves. **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** NIL ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** March **2012** **TAR** 5 **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||William Beardmore-Gray|Stephen Peters| ||Chairman|Treasurer| ||23/01/24|| March **2012** **TAR** 6 **Charity Name No (if any) Cheriton Village Hall 1169372** **CC16a** ## **Receipts and payments accounts** **For the period To from** 4/1/2022 3/31/2023 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** ## **Total funds Last year** |**A1 Receipts**
Rent & Hire
**5,975**
Donations, Legacies and Grants
**10**
Fundraising
**-**
Gift Aid
**-**
Other Income
**-**
**-**
**-**
**-**
**5,985**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_|**A1 Receipts**
Rent & Hire
**5,975**
Donations, Legacies and Grants
**10**
Fundraising
**-**
Gift Aid
**-**
Other Income
**-**
**-**
**-**
**-**
**5,985**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_|**to the nearest £**
**-**
**305**
**525**
**-**
**69**
**-**
**-**
**-**
**899**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**5,975**
**315**
**525**
**-**
**69**
**-**
**-**
**-**
**6,884**|**to the nearest £**| |---|---|---|---|---|---| |Rent & Hire|**5,975**|**-**|**-**|**5,975**|**3,512**| |Donations, Legacies and Grants|**10**|**305**|**-**|**315**|**260**| |Fundraising|**-**|**525**|**-**|**525**|**-**| |Gift Aid|**-**|**-**|**-**|**-**|**-**| |Other Income|**-**|**69**|**-**|**69**|**3**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**5,985**
|**899**|**-**|**6,884**|**3,775**| |**-**
**-**
**_Sub total_ -**
**_Total receipts_ 5,985**
**A2 Asset and investment sales,**
**(see table).**||**-**
**-**
**-**
**899**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**6,884**|| ||||||**-**| ||||||**-**| ||||||**-**| ||||||| |||**899**|**-**|**6,884**|**3,775**| |**A2 Asset and investment sales,**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**(see table).**|||||||||||| |||**-**||**-**||**-**||**-**||**-**|| |||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total receipts_ **||**5,985**||**899**||**-**||**6,884**||**3,775**|| |**A3 Payments**
Building& Maintenance
**4,172**
Utilities
**4,487**
Insurance & PRS/PPI
**732**
FundraisingExpenses
**-**
Legal costs
**-**
BuildingProject Costs
**-**
Other expenses
**23**
**-**
**-**
**_Sub total_ 9,414**
Freehold Purchase
**-**
**-**
**_Sub total_ -**
**_Total payments_ 9,414**
**_Net of receipts/(payments)_ - 3,429**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**22,329**
**_Cash funds this year end_ 18,900**
**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**899**
**37,335**
**38,234**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,172**
**4,487**
**732**
**-**
**-**
**-**
**23**
**-**
**-**
**9,414**
**-**
**-**
**-**
**9,414**
**- 2,530**
**-**
**59,664**
**57,134**|| |---|---|---|---|---| |||||**3,850**| |||||**1,178**| |||||**656**| |||||**-**| |||||**300**| |||||**-**| |||||**242**| |||||**-**| |||||**-**| |||||**6,226**| |||||| |||||**-**| |||||| |||||**-**| |||||| |||||**6,226**| |||||| ||**899**|**-**|**- 2,530**|**- 2,451**| |||**-**|**-**|| ||**37,335**|**-**|**59,664**|**62,115**| ||**38,234**|**-**|**57,134**|**59,664**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**unds**|**Details**
Cash in hand and at Bank|**to nearest £**
**18,900**
**Unrestricted**
**funds**|**to nearest £**
**38,234**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| ||Cash in hand and at Bank|**18,900**|**38,234**|**-**| **B1 Cash funds** |||||**-**|||**-**||**-**|| |---|---|---|---|---|---|---|---|---|---|---| |||||**-**|||**-**||**-**|| ||**_Total cash funds_**|||**18,900**|||**38,234**||**-**|| ||(agree balances with receipts and payments
account(s))||OK|||OK|||OK|| ||||**Unrestricted**|||**Restricted**|||**Endowment**|| ||||**funds**|||**funds**|||**funds**|| ||**Details**||**to**|**nearest £**||**to nearest £**|||**to nearest £**|| |**B2 Other monetary assets**||||**-**|||**-**||**-**|| |||||**-**|||**-**||**-**|| |||||**-**|||**-**||**-**|| |||||**-**|||**-**||**-**|| |||||**-**|||**-**||**-**|| |||||**-**|||**-**||**-**|| ||**Details**||**Fund to which**
**asset belongs**|||**Cost**|**(optional)**||**Current value**
**(optional)**|| |**B3 Investment assets**|||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||**Details**||**Fund to which**
**asset belongs**|||**Cost**|**(optional)**||**Current value**
**(optional)**|| |**B4 Assets retained for the**|Cheriton Village Hall: Freehold||Unrestricted||||**80,000**||**-**|| |**charity’s own use**|||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||**Fund to which**|||**Amount due**|||**When due**|| ||**Details**||**liability relates**|||**(optional)**|||**(optional)**|| |**B5 Liabilities**|||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| |Signed by one or two trustees on
behalf of all the trustees|Signature|||Print|Name||||Date of
approval|| |||||William Beardmore-Gray|||||**1/23/2024**|| |||||Stephen||Peters|||**1/23/2024**||