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2023-04-05-accounts

Trustees' Annual Report for the period

Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod
From Period start date To Period end date
6th April 2022 5th April 2023

Section A Reference and administration details

Charity name

Deep Roots Tall Trees

Other names charity is known by DRTT Registered charity number (if any) 1169357 Charity's principal address 53 High Street

Corby

Postcode NN17 1UU

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mrs Bridget Margaret
Watts
Eddie Arthey
John Mellor
Diane Goldsmith Chair

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Neil Paris – Artistic Director

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted Charitable Incorporate Organisation (Foundation) (eg. trust, association, company)

Trustee selection methods Appointed by Charity Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

DRTT is governed by a board of trustees. Prospective trustees are identified on a rolling basis by the Board and matched against the findings of an annual Board skills audit. They are initially approached by the Chair, a trustee or The Artistic Director who discusses with them the work and aims of the trust and requests that they join a board meeting as an observer. Following a satisfactory outcome, the prospective trustee is formally approached in writing by the Chair. The new trustee is then given an induction pack which includes information on the role and responsibilities of trustees, terms of appointment of trustees, a copy of the latest annual report and accounts, a copy of the current artistic plan, as well as policies including equal opportunities, child protection and vulnerable adults protection and health and safety policies. All trustees are offered places on relevant training courses as and when appropriate.

The trustees have a risk management strategy which comprises:

The work has identified several risks related to ongoing changes in the prevailing funding environment in particular regarding the acquisition of funding through local grant schemes, National Lottery funded schemes, and charitable trusts and foundations. A key element in the management of financial risk is the setting of a reserves policy and its regular review by trustees.

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Section C Objectives and activities

The objects of DRTT are as follows:

Summary of the objects of the charity set out in its governing document

The Trustees of the Charitable Incorporated Organisation have complied with their duty to have due regard to the guidance on Public Benefit published by the Charity Commission in exercising their powers and duties.

The activities undertaken to further DRTT’s purpose for the Public Benefit consist of arts and arts education projects, performances and events, providing opportunities for our beneficiaries to collaborate with professional musicians and artists of the highest calibre.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Our regular core activity is a community choir and a dancetheatre group whose membership consists of people living in the local area and beyond. The choir focuses on writing, arranging, rehearsing and performing songs alongside local amateur and professional musicians under the direction of our Music Director. The song repertoire comprises almost entirely original songs and we support our beneficiaries in taking an active part in the songwriting process. The dancetheatre group similarly works with our Artistic Director to create new bespoke pieces of work.

We run workshops and events based around singing and songwriting, dance and movement and related activities. These are offered out to the people in the choir and dancetheatre groups, the general public, and other organisations including local community groups and clubs and schools and colleges.

We also organise special music and arts projects that are larger in scale than our core activity. These include further opportunities for beneficiaries to collaborate with professional musicians and artists as well as offering:

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Beneficiaries involved in our core activities (e.g. choir and dancetheatre groups) are also active as volunteers throughout the year supporting the operation of DRTT both in our regular activity as well as public events.

The management and running of the choir along with other activities is supported by Working Groups. These are voluntary groups open to all our beneficiaries. They also play an important role in helping to formulate the artistic planning of the organisation.

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

Deep Roots Tall Trees provides accessible arts and cultural activities for the people of Corby and surrounding areas. We empower participants to explore their creativity as a means through which to express themselves, develop new skills, and raise aspirations.

Based in the town of Corby, Northamptonshire, the organisation was set up in 2012 (first as an unincorporated association and then, in 2016, as

a registered charity) as a response to the significant post-industrial social and economic changes the town was undergoing.

Working alongside professional artists, our singers, musicians and dancers create and perform their own songs and choreographies. Over the past 9 years, they have worked with the Royal Philharmonic Orchestra and Sinfonia Viva, performed for the Queen, sung in Gaelic, Polish and Latvian, and performed in a football stadium, a theatre, an art gallery, in Corby’s urban woodlands, and on film.

By enriching people’s lives through arts and culture, our work impacts personal and social health and well-being, creates stronger communities, and builds a brighter and more fulfilling future for our beneficiaries.

Our vision for Deep Roots Tall Trees is to expand its offering of arts and cultural activities to all sectors of the local community as well as further afield, empowering individuals and partner organisations to achieve personal growth and societal change.

In response to the many difficulties local people face, we offer a programme of aspirational arts activities:

Deep Roots Tall Trees Choir and Deep Roots Tall Trees Dancetheatre - inclusive, open-access groups for adults that enable individuals to express themselves and their ideas through song, music, and dance.

Ring of Fire - a song-writing collective which writes songs and music drawing on the stories and life experiences of people in Corby for the choir to sing and perform.

Corby Future Voices - a singing and music production project for young people living on the Kingswood Estate, one of the most deprived and economically depressed wards of the town.

During 2022-2023, the organisation was run by: Neil Paris - Artistic Director and Dancetheatre Director Gareth Fuller - Music Director Simon Steptoe - General Manager

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Section D Achievements and erformance p

ACTIVITES AND PROJECT

Regular sessions

Throughout the period both choir and dancetheatre continued their regular sessions. Whilst a blended live and online offer was retained the vast majority of participants chose to attend in-person and activities.

Orchestral Collaboration with Sinfonia Viva: ‘One Step at a Time’

In May 2022, we completed our second project with the East Midlands-based orchestra, Sinfonia Viva. This began in March 2022 with all-day songwriting workshops that involved the whole choir and a composer and musicians from Sinfonia Viva. In May the choir and musicians (cello, oboe, vibraphone, double bass and drums) came back together to record both the new song and an existing DRTT song

‘Changing Corby’ which had been arranged for the quintet. Following this, a stop-motion animation film was produced by artist Ruth Pigott to accompany

the song and complete the project. Ruth devised the animation alongside the choir who supplied the objects that featured in the film.

Corby Pole Fair

The choir were scheduled to perform on the main stage at this large-scale community festival which is held only once every 20 years and had written a song to mark the occasion. Due to a Covid outbreak within the choir, their performance had to be cancelled. However, several singers who were unaffected by the outbreak decided to perform the song acoustically, giving several unscheduled ‘pop-up’ performances during the day at different locations around the festival site.

Benefit Concert for Ukraine

The choir performed The Core at Corby Cube alongside other local groups and artists as part of a fundraising concert ‘Brassed Off About Ukraine’ organised by Oakley Vale Community Association and Corby Silver Band.

Queens Jubilee celebration with Corby Community Arts

The choir performed at a community event organised by Corby Community Arts to mark the Queens Jubilee. The event also included a performance from Barb Jungr who co-founded Deep Roots Tall Trees.

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Section D Achievements and erformance p

DRTT Dancetheatre and Fermynwoods Contemporary Art

In Autumn 2022, DRTT dancetheatre worked with Johannes Zits, a Canadian artist who was Artist-in-Residence at Fermynwoods Contemporary Art. Together they developed an intuitive, durational public performance ‘A Gathering With Young Birch Trees’, which was performed in Barnwell Country Park near Oundle in North Northamptonshire.

The performance was filmed and the final version was displayed at the country park as part of Fermynwoods Treewilder exhibition and hosted on Fermynwoods website.

Corby Future Voices

DRTT continued to work at Kingswood Youth Club providing instruments, equipment and guidance for vulnerable young people on Corby’s Kingswood estate to explore and express themselves through music. This work was

expanded to include Hazel Leys Happening Youth Hub, reaching more young people. Activities were delivered weekly and through specific half-term music clubs. The sessions continued to be delivered in partnership with a young man who grew up on the estate and we provided opportunities for him to develop his skills and experience through music training and theatre visits.

10th Anniversary Concert

In October 2022, a concert was held at The Core at Corby Cube to celebrate the 10th anniversary of

the Deep Roots Tall Trees Choir. The songs for the concert were chosen in consultation with choir members and spanned the choir’s complete repertoire. The choir was joined onstage by founder member Barb Jungr, a 5-piece band of professional musicians and local singersongwriters. The event

also featured an exhibition put together by choir members of photos and memorabilia charting the choir's 10 years. Former choir members returned for the concert and other singers and musicians attended as invited guests.

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Section D Achievements and erformance p

EARTHEART

Funded by a Project Grant from Arts Council England, DRTT began a new 18month project EARTHEART. Devised as a result of our organisational and artistic consultation process in 2021-2022, the project is the first step to achieving a more sustainable and financially resilient organisation over the next 5 to 10 years.

The artistic concept of the project is captured in the title and centres around the question: ‘What do the words earth and heart mean to you?’ The process began with a series of ‘creative consultations' with our beneficiaries.

During the period the Artistic Director maintained links with the local business community through membership and attendance at networking events run by Love Corby. This led to securing a cash donation of £1,000 and in-kind print and design towards the 10[th] -anniversary concert.

He undertook Disability Awareness Training, Digital Rights Seminars, networking events and community consultations with North Northamptonshire Council.

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Section D Achievements and erformance p

GOVERNANCE AND MANAGEMENT

The Board of Trustees for the year ending 5th April 2023 were:

Chair: Diane Goldsmith Trustee: Eddie Arthey Trustee: John Mellor Trustee: Bridget Watts

Quarterly board meetings were held in person during the period.

Steering Group

Deep Roots Tall Trees Steering Group is made up of four members of the choir, dancetheatre and songwriting groups, the Artistic Director and General Manager. It met in January 2023 where it was decided that in its present form, it was no longer functioning effectively and that for the foreseeable future a new format of specific ‘working groups’ should be trialled. These groups would continue to be voluntary and made up of members of DRTT and allow a wider group of people to take an active role in the organisation. Feedback to the management team would be gathered through a process of community consultation both in-person and online.

Day-to-day and overall project management was undertaken by the Artistic Director and the General Manager.

PARTICIPATION AND AUDIENCE

During this period, across all activities, DRTT worked with approximately 110 participants and reached a combined audience of over 20,000. This figure includes live performances, views online via social media platforms and website visits.

FINANCE AND FUNDRAISING

During the period, DRTT received the following awards and grants to support EARTHEART:

In addition, for Corby Future Voices, a final payment of £2,297 was received from Youth Music, and a new grant of £4985 was obtained from Northamptonshire Community Foundation through the Kingwood and Hazel Leys Community Fund Big Local Fund.

Our regular groups continued to draw in subscriptions from members totalling £6,952 with donations from private sources reaching £104.

INVOLVEMENT IN THE WIDER ARTS NETWORK

Throughout the year the Artistic Director has maintained relationships with strategic local partners and continued to develop his own artistic practice, running and attending in-person and online workshops in the UK and Europe and developing performances for other organisations.

The General Manager continued his work as Musical Inclusion Partnership and Programme Manager for Northamptonshire Music and Performing Arts Trust. Choir Director Gareth Fuller continued to lead other choirs across the country and direct Northants Sings Out, a massed choir event in Northampton.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The trustees have reviewed the organisation's needs to generate free reserves in accordance with the Charity Commission’s guidance.

In the Trustees’ view, DRTT needs free reserves in order to:

In light of the above, the trustees aim to maintain a target level of free reserves equal to three months of administrative and management costs. In 2021/22 this would have equated to £9,000.

The level of free reserves at the end of 2022/23 is £8,212.

This reflects the steady progress made to build the level of reserves from the previous year-end of £2,970 and is due in the main to the benefits of receiving support from Arts Council England via the Cultural Recovery Fund set up during the pandemic to provide arts and cultural organisations with necessary resources to improve our financial position and emerge from the pandemic with a strong foundation.

The strategy to continue to increase reserves towards the level designated above (i.e. £9000) will continue over the coming year.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

A) Funding Sources:

DRTT’s principal sources are:

i) Subscriptions from our beneficiaries attending our regular core activities. This currently includes both the choir and the dancetheatre group. Trustees reserve the right to waive such fees for those individuals on benefits or who can demonstrate low levels of income or other forms of economic disadvantage.

ii) Grants from a range of sources including:

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In 2022/23, we received renewed grant support from Arts Council England for Eartheart and secured further support from Northamptonshire Community Foundations, The Kenneth Fund, North Northamptonshire Council, Corby Lottery and the Co-op Local Community Fund.

iii) Donations from individuals

B) Fund Accounting:

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charitable Incorporated Organisation and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. DRTT does not currently hold any designated funds.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the CIO for particular purposes.

As at 5th April 2023, DRTT held the following restricted funds: Eartheart - £23,592 Future Voices 2 - £882

C) Going Concern Issues

At the time of writing, the Trustees are confident that DRTT remains a going concern until March 2024.

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Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees rnport above. Slgned on behalf of the chartty's trustees Signature(s) Full namels) Positlon le.g. Secretary. Chair. Diane Goldsnith CHAIR rtL>STÉÉ Qk3id 3 ttfo&aQ >0 Y2 TAR 13

Deep Roots Tall Trees
Charity Name		 Deep Roots Tall Trees
Charity Name		 Deep Roots Tall Trees
Charity Name		 Deep Roots Tall Trees
Charity Name		 Deep Roots Tall Trees
Charity Name		 Deep Roots Tall Trees
Charity Name		 CC16a
For the period
from		 06/04/2022
Period start date		 To 05/04/2023
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
2,813
104
11
550
-
-
-
-
3,478
-
-
-
3,478
13,535
-
-
-
-
-
-
-
-
13,535
-
-
-
13,535
- 10,057
15,481
2,788
8,212		 Restricted
funds
to the nearest £
76,623
-
-
-
-
-
-
-
76,623
-
-
-
76,623
73,933
7,000
-
-
-
-
-
-
-
80,933
-
-
-
80,933
- 4,311
- 15,481
51,847
32,055		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
79,435
104
11
550
-
-
-
-
80,100
-
-
-
80,100
87,468
7,000
-
-
-
-
-
-
-
94,468
-
-
-
94,468
- 14,368		 Last year
to the nearest £
Charitable activities 2,813 47,942
Donations and Gift Aid 104 132
Bank Interest 11 6
Earned Income 550 -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 3,478 48,080
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
48,080
Cost of Charitable Activities 13,535 78,955
Cost of Fundraising - 6,500
- -
- -
- -
- -
- -
- -
- -
**Sub total ** 13,535 85,455
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
85,455
- 10,057 - 4,311 - - 14,368 - 37,375
**15,481 ** **- 15,481 ** - - -
2,788 51,847 - 54,635 92,010
8,212 32,055 - 40,267 54,635

CCXX R1 accounts (SS)

11/07/2023

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Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowmertt fund5 lo neavest £ B1 Cash fvnds 0212 &076 Totsl cash fvnds 8,212 32.055 Endowment A• to Mar•st£ Fund nal Fund l)t**fj¢h CoJtloptkna Current w•￿0 nal B4 Assets r•lalned for the charity's own use Fund k) Amount du• Wh8n due B6 Uabllltle• Syned by one or two tr￿1￿8 on b&half ol all Irust Date of rov81 E.S. CCXX R2 accourts ISS) 29

Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste881 members of Deep Roots Tall Trees On accounts for tho year ended 51h April 2023 Charity no {if any) 1169357 Set out on pages Respectlve The charty's trustees are responsible for the preparation of the accounts. responsibilities of The charty's trustees considef that an audit is not required for this year trustees and examlner under secb'on 144 of the Charities Act 2011 (the Charit￿S Act) arKI that an independent examinats'on is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charty Commission (under section 145(5)(b) of the Charities Act. and to state whether particular matters have come to my attention. Basis of Independent My examination was carried out in accordarre with general Directions given examiner's ststement by the Charity Commission. An examination incI￿￿eS a review of the accounting records kept by the charty and a comparison of the accounts presented with those records. It also includes consKleration of any unusual items or disclosures in the accounts, seeking explanations from the trustees conceming any such matters. The procedures urmjertaken do not provide all the evidence that would be required in an audrt. arKI consequenuy no opinion is given as to whether the accounts present a 'tru8 and fairf view and the report is limited to those matters set out in the statement below. Independent In connecb'on with my examination, no matter has come to my attention •xaminerfs Statement ( 1. which gives me reasonable cause to believe tr￿t in. any material respect, the requirements.. to keep accounting records in accordance wth section 130 of the Charits"es Act" and to prepare accounts which accord with the accountiro records and comply with the accountiro requirements of trE Chanties Act have not been met. or 2. to which, in my opinion, attention should be drawn in order to er￿1b￿ a proper understandirvj of trE accounts to be reached. . Please dg18te the words in the brackets rfthey do not appty. Signed: Name: Relevant professlonal qualification{s) or body (ff any): ACA Ci<tiKed) IER 2023

Address: 74L Section 8 Disclosure Ontry cornp￿te if the examirEr needs to highlight material problems. IER 2023