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← Tyne Valley Canoe Club

2025-04-01-accounts

Minutes of Tyne Valley Canoe Club

Date: 10/5/25

Present: R Hudspith, S Eglon, P Newman, W Mac, T Ford, P Gibson, S Roadhouse, M Tudball, L Johnson, D Graydon, C Roadhouse, R Kenmir, M Perry

Apologies : Y Shumikhina, Darren Glanville, L Hodgson, G Bartram, A Strafford, P Faill, R Walling, P Walling, V Fowler, S Fowler, N McGough, S Atherton, G McIver, D Fox, A Fox, G Purvis, L Leviev, I Sydoruk, B Smyth, M Jackson, A Hardy, N McGough,

Minutes by: Stephen Eglon

Date: 10/5/25 10/5/25
Present: R Hudspith, S Eglon, P Newman, W Mac, T Ford, P Gibson, S
Roadhouse, M Tudball, L Johnson, D Graydon, C Roadhouse, R
Kenmir, M Perry
Apologies : Y Shumikhina, Darren Glanville, L Hodgson, G Bartram, A Strafford, P
Faill, R Walling, P Walling, V Fowler, S Fowler, N McGough, S Atherton,
G McIver, D Fox, A Fox, G Purvis, L Leviev, I Sydoruk, B Smyth, M
Jackson, A Hardy, N McGough,
Minutes by: Stephen Eglon
Point notes action
1) Welcome ● Welcome given by R Hudspith
2) Receipt of
Officer Reports		 ● Full notes attached at end.
● Secretary
○ Thanks to all club volunteers
○ Note that due to banking charges the trustees
have been changed from 4 to 3:
■ R Hudspith
■ S Eglon
■ P Newman
● Treasurer
○We made a surplus in 2024/25 of £5,561. This
was primarily due to grant income of £4,500
(£2,500 from Northumberland County Council and
£2000 from Prudhoe Town Council) and sale of
equipment (old kayaks) for £770. Membership
fees and equipment rental income basically
covered day to day operating costs.
○ We only had 4 pool sessions in this financial year
due to the refurbishment of Waterworld. We have
not been invoiced for the sessions yet (see note
on accruals below) but assuming £100 per
session, we made a surplus of £81 on the pool
sessions.
○ The surplus in 2024/25 from grants and equipment
largely covered the loss we made in 2023/24 on
the purchase of new equipment, so thank you to
Rachel for achieving this balancing act.
○ We finished the year with a bank balance of
£15,089 but the accounts include accruals of
£1,700 for uninvoiced pool fees from Sept/Oct
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°“heycan”
2024 and Nov '23 (£800) and uninvoiced rent on
the lockup from Northumberland County Council
for the last 3 years (£900).
○Club funds are therefore £13,389 at the end of the
financial year.We are chasing NCC and
Waterworld for the outstanding invoices.
● Chair
○ Thanks to all
3) Election of
officers		 2024 positions:
● Chair Rachel Hudspith exp Apr 2025
● Vice Chair Yaroslava Shumihkina
● Treasurer Paul Newman exp Apr 2025
● Secretary Stephen Eglon exp Apr 2025
(membership secretary and Communications Officer
incorporated)
● Welfare Officer vacant
(Equality Officer incorporated)
● Coaching Officer Rachel Hudspith
● Event Safety Officer Rachel Hudspith
● Volunteer Coordinator vacant
● Equipment Maintenance Mark Tudball with Rob Kenmir
2025 positions:
● Chair exp Apr 2028
Rachel Hudspith
Nominated by:D Graydon
Seconded by:L Johnson
Passed by: all
● Vice Chair
Yaroslava Shumikhina
Nominated by: P Neweman
Seconded by: D Graydon
Passed by: All
● Treasurer exp Apr 2027
Paul Newman
Nominated by: D Graydon
Seconded by: W Mac
Passed by: All
● Secretary exp Apr 2027
(membership secretary and Communications Officer
currently incorporated)
Stephen Eglon
Nominated by: P Newman
Seconded by: M Tudball
Passed by: All
● Welfare Officer
(Equality Officer incorporated)
David Graydon
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°“heycan”
Nominated by: W Mac
Seconded by: M Tudball
Passed by: all
● Coaching Officer
Darren Glanville
Nominated by: R Hudspith
Seconded by: D Graydon
Passed by: All
● Event Safety Officer
Incorporated with coaching officer / chair
Nominated by:
Seconded by:
Passed by:
● Volunteer Coordinator
Vacant
Nominated by:
Seconded by:
Passed by:
● Equipment Maintenance
Mark Tudball / Rob Kemnir
Nominated by:D Graydon
Seconded by: P Faill
Passed by: All
● Help/general committee
Tony Ford
Andrew Hamilton
Key Holders:
Rachel Hudspith, Paul Newman, Stephen Eglon, Darren
Glanville, David Graydon, Andrew Hamilton
4)Objectives
for 25/26		 ● Progress boat house development
● Update / refresh equipment
● Paddle England Accreditation
5) Fees for
25/26		 ● Adult £24
● Concession £18
● Family £48
● Temporary £6
● Pro-rata applied Jun-Aug, Sept-Dec, Jan-Mar
-PN costs are covered possibly in future we should look at
increasing
-Possible increase will be needed in near future to cover
new build etc.
Discussion with all present regarding future need of increasing
membership.
General consent was that currently offer great value especially
compared to other local clubs.
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°“heycan”
We will need an EGM following committee meeting to discuss
future increases and will call this as and when needed
AOB Non-coached sessions concern from PN that possible plateau
PN would like to offer more advanced sessions (bottom of
gorge)
RH commented that 0.7m would be too low to use surf wave
WM- club continuity - proposed a stagger of the renewal of
the core committee an update to constitution will be
required and will be discussed in a future meeting.
WM- role responsibilities - to share prior to AGM’s to allow
continuity planning.
Rick Donaldson - an update regarding Rick’s health was
given by Rachel. A proposal for a future fundraising event
for charities close to Rick was put forward and will be put
to members when plans are finalised.

TVCC Secretary Report 2024/2025

Firstly on behalf of the committee I would like to thank all of our volunteers, coaches and committee members for their time and efforts during the past year. As a voluntary organisation we could not operate without their commitment. We would however benefit from more help in the general running of the club.

Current membership renewals stand at 57 which is down 2 on last year at this stage (59) although we have 3 temporary members currently, 1 full member pending and 3 enquiries. This is great news as the lack of winter pool sessions could have had a greater impact upon our membership! The renewal process appears to have gone smoothly with some of the previous issues with SPOND resolved. The main issue is still that for family membership to be applied members should live at the same address and have the same payee for their membership.

This year the committee has been working hard to strengthen the future of the club.

All of this has allowed us to maintain our British Canoeing (Paddle UK) Quality Club Status. This should enable us to move forward with plans to develop our base at Tyne Riverside Park. We look forward to sharing further details with members and seeking their input as this progresses.

Congratulations to those members that have been able to achieve their leadership awards in the past year. We will hopefully be able to provide additional trips and events in the future with the additional capacity provided by their efforts.

Upcoming events:

TVCC Financial summary: Income & Expenditure Summary 2024125 r'2023124 1,498 81 916 Variance Membershp Income Pool Se$s￿n3 {Incoff kss expenditure} Equipment Hire Tyne Tour Support Incon Equipment Purchases Grants Equipment Saks srte Lease l DeVebp￿nt l Mointenance Rent Coa¢ning Spen¢J ￿s$ RegKnal subsK1*s Insurance BCU Fees Commrttee Meetings Other- Bank Interest less wrte-off Cash Fbat Mel Surplu8 I ILo••l for Ihe Year (124) 247 251 1166) 665 (3771 4,500 770 (201 (3001 (4771 (1,061}. (202}. (8,688) 2,000 8,311 2,500 {215) (20) 300 371 (1 SO) 1600) 1848) 1911) 1202) (33) 65 33 233 AccurNkryted Fund brought forward Surplus I (Los5 for the Year) Accumulated Fund carrbed forward 7,828 13,939 (6,111) 11672 13 J89 ￿28 Plole: Investment in Equipment net ol Grant• and Equipmenl Sales EqUiP￿nI Purcha5e5 (3771 (8,688) Grants 4,$00 2,000 Equipment Sa￿8 770 Equipment Rental 916 Tolal 8,311 2,500 (215) 251 10,847 665 (5,0381 Surplus /(Loss) Excl InvestfMnt in Equipment (248) {1,073)

TVCC Chair / Coaching Officer report:

A BIG Thank You to those Coaches and Leaders who supported sessions throughout past year

Pool Sessions

We managed to squeeze in 4 sessions at the pool before it closed for refurbishment. Thanks again to coaches who gave their time to support paddlers.

Pool sessions have now been booked for Sept 25 and January 26. I am sure are looking forward to get back in the pool this coming Autumn and enjoy the improvements. I am still negotiating better storage for the pool.

River Sessions on Friday nights were well supported with lots of activities including Slalom sessions SUP, Sea Kayak as well as kayak and canoe coached sessions.

Visibility on Facebook continues to be prominent but we could do with more contributions of stories of club activity.

Membership is healthy but the lack of pool sessions has affected this and many members have not been very active.

The club tried a few social activities before Christmas to encourage members to stay active. Karting at Teamsport Scotswood road was popular.

Club Saturday Programme.

The Saturday sessions over the winter were aimed at keeping some continuity to club activity following the loss of the pool sessions. These were poorly attended over the winter period.

Non Coached sessions

These were introduced to free up sessions for those members requiring coaching so that the sessions were not over-subscribed. These sessions can only be offered if there is a coach on site that can be responsible for this session and offer support if needed.

Events

River clean-up 8[th] June 24 was postponed till the 29[th] June with a good attendance The next event has been scheduled for 8th June 25.

The club had a strong entry in to the Coquet Island race 12[th] June with some good results including first junior, and 1[st] Grand Old Lady. 2025 date will be 22[nd] June 25 Prudhoe Youth Project Water Safety Session on the river Tuesday 25[th] June 24 was a success and important for our continued support to the community. 2024 Tyne Tour Paul ran a trip on Saturday.

Rivers and Lakes

This was been a very dry year with little water in the rivers to offer any good levels of moving water.

Tweed to Sea. Canoe Weekend SE Loch Lomond Wallabies and Islands tour SE 2 x Corbridge Park & Play RH BS South Tyne Trip x 5 RH & JD SE MP Tyne Tour Paddle PN X3 trips to the River Eden RH & PN Tees Barrage PN

Sea Trips 2024/25

Sea Kayaking continues to be popular with some members.

A Sea Kayak rescue session was organised at the start of the year in preparation for activities.

Camping weekend 3 days May 24 North Berwick.

Camping trip to Skye Sea Kayaking 4 Days August Bank Holiday

1 x Cullercoats to St Mary’s Sea Trip

3 x Farne Islands Sea Trips 2 x St Abbs trips. Boulmer to Low Newton Sea Trip Newbiggin return for Sea Leader training support.

2 x Roker to South Shields Sea Trip Lochinver May Bank Holiday week away. Coquet Island Paddle

Tidal River South Shields to Scotswood

Arbroath Sea Kayaking trip Long Weekend May 25 Bank Holiday Social Events –

Members Coach/Leader Development

4x members successful with WW Kayak Awards

Gail has completed Sea Kayak and Canoe Leader Assessment. No payment has been offered as this was not agreed with committee. Carl Roadhouse also gained his WW Canoe Leader Award.

The club supported Gail by financing 50% of her Paddlesport Touring Leader Award. Dave Graydon was supported with gaining his WW Kayak Leader and First Aid Certificate Grant Aid

The club received a grant from Prudhoe Town Council £2000 and Community Chest Grant £2500.

We are still awaiting the outcome of the PTC Grant award for 2025.

We were unsuccessful with an application to Gateshead Council.

Equipment

The club bought a Valley Etain Sea Kayak and A North Shore Aquanaut Sea kayak with Grant Money from Northumberland Community Chest Grant. Valley Storm Surf kayak was sold at £250

Perception Method and Master Lite Junior kayak were both sold £270

The club purchased another set of trolley wheels and new airbags for kayaks.

Plans for 2025/26

Boat House development

Equipment

Club Accreditation

Boat House development

● Once planning has been approved, we will seek tenders then apply for grant funding. Continue to raise profile of club through social media and by offering a taster day and community-based events, including links with school groups.