## **Trustees’ Annual Report for the period**
**From Period start date 1/10/24 To Period end date 30/9/25 Charity name: Bishop’s Waltham Gardening Club**
## **Charity registration number: 1169353**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 1. Advance education and good practice in
the charity as set out in its horticulture; to provide facilities in the
governing document interests of social welfare, to individuals who
have need of such facilities by reason of
their youth, age, infirmity or disability,
financial hardship or social circumstances
with the object of improving their conditions
of life;
2. Promote the good health of the public; in
particular those whose health is at risk and
who have been advised to exercise, through
the provision of allotments for gardening.
Summary of the main Para 1.17 and 1. Manage a site of 187 allotment plots on
1.19
activities in relation to those behalf of Bishop's Waltham Parish Council
purposes for the public including 12 raised beds for
benefit, in particular, the disabled/wheelchair users and 1 children's
activities, projects or services plot.
identified in the accounts. 2. Organise lectures, discussions and
demonstrations to members and guests.
3. Set up visits to places and organisations
of horticultural interest.
4. Arrange horticultural and craft shows and
competitions.
5. Manage and maintain community orchard
and small garden areas in Bishop's Waltham
for the benefit of the local community.
6. Make available an annual grant for a local
student on a horticultural course at Sparsholt
College.
Statement confirming Para 1.18 We confirm the trustees have had regard to
whether the trustees have the Charity Commission’s guidance on
had regard to the guidance public benefit.
issued by the Charity
Commission on public
benefit
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|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
||SORP reference||
|Policyongrant making|Para1.38|The Trustees have implemented a scheme
toprovide financial assistance to individuals|
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for horticultural training, to be reviewed
annually. The availability of grants is
advertised locally, an application is
completed and assessed by two trustees
and an award is made to any suitable
candidates. Any one person can only receive
an award for two academic years.
Policy on social investment
including program related Para 1.38
investment
Contribution made by
volunteers Para 1.38
Other
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## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. Management, including administration and
rental issues, of site of allotments with plot
rental open to all residents of area. Facilities
provided include mowers, strimmers, water
supply and toilet. Activities to promote
communal participation included barbecues,
competitions and maintenance working
parties.
2. On-going development of a community
orchard by a small group of volunteers.
Including a survey which confirmed that the
orchard continues to be healthy and we
gained some advice on future maintenance
requirements. The orchard is on publicly
owned land and accessible at all times.
3. Continuous maintenance, on behalf of the
local council, by a group of volunteers led by
an experienced gardener of a garden by
public pathways. The garden attracts and
supports wildlife, especially butterflies and is
open to the public.
4. Financial support was provided to 2
students on a recognised horticultural
training course to assist with travel costs, out
of college visits etc. One of the students
attended the AGM and was able to answer
questions from members on completion of
their studies, unfortunately the other student
was not able to complete their studies so
financial support for the final term was not
given.
5. Raising of funds to support activities
through sales of gardening goods at the
allotment building. This is appreciated by all
Club members for its convenience, and as
the prices tend to be lower than elsewhere.
6. Our annual public plant sale. This
receives an enthusiastic response from the
public for low-priced, high quality and
specialist plants.
6. 7 evening meetings for members and|
public at which there is a lecture by a knowledgeable person on a horticultural topic. These are social and educational events open to all. Other social events and competitions at our trading shed have been introduced to improve involvement across the Club. 7. Three shows per year for members and non-members to exhibit plants, crafts and produce competitively. Our main show is one of the highlights of the village calendar. 8. An item relating to horticulture is placed in the local Parish News magazine each month. The Club's activities and member's newsletters are posted on the Club's publicly available website. 9. The allotments were opened to the public this year in support of the open gardens event run by Bishop’s Waltham in Bloom. 9. A presence at local charitable events to promote horticulture in the community and to link with Greening Bishops Waltham. 10 The Club organises trips to gardens of interest; these are attended by Club members and others. 11. 2 trustees attending the local junior school to provide help, advice, plants and compost to their gardening club – the children had a great time experimenting with different plant feeds.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Club is in a sound position financially,
and is confident that it will be able to carry
out all routine activities.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Club currently maintains reserves of
£22306 to cover a)future cost of replacing
the roof of the Club’s trading shed and other
repairs to be undertaken in 25/26 b) fencing
and other alterations that may be needed as
a result of development in the locality.|
|Amount of reserves held|Para 1.22|£22306|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership/allotment fees
Sales at Trading Shed
Plant Sales
HMRC Gift Aid
Raffles and refreshment sales at events
Advertising sponsorship in show programme|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Club transferred £22000 to 2 savings
accounts in order to benefit from interest
accumulation. One of these is an instant
access account so the money is available
when required.|
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are coopted if there is a vacancy,
and confirmed at the following AGM. Voting
takes place at the AGM if there is
competition for a place as a trustee.|
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Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and Para 1.51
training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any related Para 1.51
parties
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|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
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Charity name Bishop’s Waltham Gardening Club
Other name the charity uses N/A
Registered charity number 1169353
Charity’s principal address 1 Nestledown, Albany Road, Bishop’s Waltham SO32 1BY
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Bennett Chair Until 30/09/25
2 Linda Haysom Treasurer
3 Alison Perry Secretary
4 Anthea Mabey Until August 2025
5 David Bushby From August 2025
6 Gill Williams
7 Gill Hammil Until Dec 2025
8 Kate Cassell
9 Larry Mabey Until Dec 2025
10 Maewyn Cumming Chair from Oct 2025
11 Neal Davies 01/06/25-12/12/25
12 Robin Breach Until Dec 2025
13 Ron Haysom Until Dec 2025
14 Richard Shoesmith From September 2025
15 Jane Dilloway From August 2025
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
None
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Alison Perry **Full name(s)** Maewyn Cumming **Position (eg Secretary,** Chair Secretary (Trustee) **Chair, etc) Date** 27/07/2026
## **Receipts and Payments Account (01/09/2024 to 30/09/2025)**
## **Statement of Assets and Liabilities**
## **Assets at 30/09/2025:**
1. Cash in Bank Accounts - £30,706 (see accounts for further detail)
2. Buildings – 4 roomed Maintenance and Trading Shed
- a) Room 1 - Sales Area,
- b) Room 2 - Meeting Room, Library & Kitchen Area
- c) Room 3 - Toilet Facilities
- d) Room 4 – Allotment Maintenance Storage Area
3. Sales Area Stock
4. Events Equipment – BBQ, Gazebos etc.
5. Allotment Maintenance Equipment (Mowers, Strimmers etc.)
6. Furniture - Office Filing Cabinets, Heaters,Chairs and Tables etc.
## **Liabilities at 30/09/2025:**
None
The CIO Regulations require the following information:
a) There is no outstanding guarantee given by the Bishop's Waltham Gardening Club CIO where any potential liability under the guarantee is outstanding at the end of the financial period (30/09/2025)
b) There is no debt outstanding secured by an express charge on any of the assets of the Bishop's Waltham Gardening Club CIO at the end of the financial period (30/09/2025)
Signed by one or two trustees on behalf of all the trustees
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Signature
Name Maewyn Cumming Alison Perry
Position Chairperson Secretary (Trustee)
Date 27/7/2026 27/07/2026
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CHARITY ACCOUNT - FINANCIAL STATEMENT
CHARITY ACCOUNT – BALANCES 01/10/2024 TO 30/09/2025
01/10/2024 TO 30/09/2025
INCOME 2024/2025 2023/2024 Opening balance 1 October 2024 £19,974
AGM £69 £70 Excess of income over expenditure £2,223
Allotment rent £2,545 £2,923 Transfer to Instant Access Savings £6,000
Barbeque £296 £307 Transfer to 95 Day Access Savings £10,000
Carnival and Events £28 £80 £6,197
Donations/Grants £1,149 £94 Less Charity Income not credited to bank £0
Annual Show/Veg Show £1,470 £948 Plus Charity Expenditure not debited from bank £0
Gift Aid £439 £445 Represented by bank and cash as at date 30/09/2025 £6,197
Membership subscriptions £2,114 £2,815
Monthly meetings £378 £283
Plant & Book Sales £1,327 £2,008
Social Evening(s) £853 £1,546
Trips £1,331 £1,100
Water £214 £212
Transfers from Trading £254 £0
£12,469 £12,831
EXPENDITURE
Administration & Subscriptions £500 £236
AGM £161 £151
Allotment running costs £2,176 £6,777
Barbeque £235 £292
Carnival and Events £113 £254
Insurance £620 £620
Donations/Grants £101 £707
Annual Show/Veg Show £1,282 £1,396
Community Orchard £200 £98
Membership £13 £0
Monthly meetings £1,079 £1,465
Student Sponsorship £625 £0
Plant & Book Sales £141 £270
Rent £25 £25
Shed running costs £557 £798
Social Evening(s) £789 £967
Trips £1,375 £1,102
Water £253 £237
£10,246 £15,395
EXCESS OF INCOME OVER
£2,223 -£2,564
EXPENDITURE
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TRADING ACCOUNT - FINANCIAL STATEMENT
TRADING ACCOUNT – BALANCES 01/10/2024 TO 30/09/2025
01/10/2024 TO 30/09/2025
INCOME 2024/2025 2023/2024 Opening Balance 1 October 2024 £4,440
Sales £9,909 £7,279 Excess of income over expenditure £3,763
Donations £112 £77 Less Transfer to Instant Access Savings £6,000
Non-Trading Sales £23 £1,497 £2,203
TOTAL INCOME £10,044 £8,853 Less Trading Income not credited to bank £0
Plus Trading Expenditure not debited from bank £0
EXPENDITURE Represented by bank and cash as at date 30/09/2025 £2,203
Purchases for resale £6,051 £4,572
SAVINGS ACCOUNT - BALANCES 1/10/24 TO 30/09/25
Non-Trading Transfers Out £0 £1,231
Trading Support Costs £230 £12 Account Type Deposit Interest Balance Bank
TOTAL EXPENDITURE £6,281 £7,312 Instant Access £12,000 £41 £12,041 £12,041
EXCESS OF INCOME OVER 95 Day Notice £10,000 £265 £10,265 £10,265
£3,763 £1,541
EXPENDITURE
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