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2022-09-30-accounts

2

Trustees' Annual Report for the period

Period start date Period end date 01 10 2021 30 09 2022

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To

Section A Reference and administration details

Charity name Bishop's Waltham Gardening Club

Other names charity is known by

Registered charity number (if any) 1169353

Charity's principal address 1 Rareridge Close Bishop's Waltham SOUTHAMPTON Hants Postcode SO32 1PU

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Chris Curtis Treasurer Membership
Sue Curtis Secretary Membership
Kate Cassell Trustee Membership
Gill Cooper Chairperson Membership
Nicole Jones Trustee Membership
Liz McClymont Trustee Membership
Anne Lowe Trustee Membership
Anthea Mabey Trustee Membership
LarryMabey Trustee Membership
Gill Hamill Trustee Membership
William Heaps Trustee Membership
Maewyn
Cumming		 Trustee 16/08/2022 - 30/09/2022 Membership
David Bennett Trustee 23/09/2022 - 30/09/2022 Membership

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name
Address		 Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) How the charity is constituted CIO – Charitable Incorporated Organisation. Registered (eg. trust, association, company) 26/09/2016. Trustee selection methods Appointed annually at AGM by membership (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

  1. advance education and good practice in horticulture; to provide facilities in the interests of social welfare, to individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life;

  2. promote the good health of the public; in particular those whose health is at risk and who have been advised to exercise, through the provision of allotments for gardening.

  3. Managed a site of 170 allotment plots on behalf of Bishop's Waltham Parish Council including raised beds for disabled/wheelchair users and children's plots. 2. Organised the delivery of lectures, discussions and demonstrations to members and guests 3. Set up visits to places and organisations of horticultural interest 4. Arranged horticultural shows and competitions 5. Managed and maintained community orchard and small garden areas in Bishop's Waltham for the benefit of the local community 6. Made available an annual Grant for a local student on a Summary of the main activities undertaken for the horticultural course at Sparsholt College (not taken up this year). public benefit in relation to these objects (include within We confirm the trustees have had regard to the Charity this section the statutory Commission’s guidance on public benefit. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Grant making Policy:

You may choose to include further statements, where relevant, about:

The Trustees have implemented a scheme to provide financial assistance to individuals for horticultural training if funds permit, to be reviewed annually. The availability of grants is advertised locally, an application is completed and assessed by 2 Trustees and an award is made to any suitable candidates. Any one person can only receive an award for 2 academic years.

Section D Achievements and performance

  1. Management, including administration and rental issues, of site

Summary of the main of allotments with plot rental open to all residents of area. Activities

achievements of the charity during the year to promote communal participation normally include barbecues, competitions and maintenance working parties. Allotment site is a largely unfenced area of gardens thus with open access to public. 2. On-going development of a community orchard by a small group of volunteers led by a qualified horticulturalist. The orchard is on publicly owned land and accessible to all local population at all times. 3. Continuous maintenance by a group of volunteers led by an experienced gardener of 2 areas of garden by public pathways on behalf of local council. One area is for chalk land plants, one for wildlife attracting plants. Gardens can be appreciated by local population. 4. Financial support is offered annually to a locally resident student for one year on a recognised horticultural training course to assist with travel costs, out of college visits etc. Student writes 2 short reports per year describing achievements. Unfortunately for the academic year 2021-2022 no application for the grant was made. 5. Raising of funds to support activities through sales of gardening goods at allotment building (with increased emphasis on organic and wildlife friendly products) and an annual public plant sale. The latter receives an enthusiastic response from the public for lowpriced, high quality and specialist plants. 6. Eight evening meetings for members and public at which there is a lecture by a knowledgeable person on a horticultural topic. These are social and educational events open to all. Other social events and competitions at our trading shed have also been introduced to improve involvement across the Club. 7. Three Shows per year for members and non-members to exhibit plants and produce competitively, open to public view. All shows were cancelled this year due to COVID-19 restrictions. 8. An item relating to horticulture is placed in the local Parish News magazine each month. The Club's activities and member's newsletters are posted on the Club's publicly available website. 9. A presence at local charitable events to promote horticulture in the community.

Section E Financial review

The Club maintains reserves of £8,000 to cover potential future cost Brief statement of the of replacing the roof of the Club Maintenance and Trading Shed and charity’s policy on reserves other repairs to the building fabric that may be required. Due to possible development in the locality an additional reserve of £6000 is being ring fenced for possible alterations to car parking facilities and future potential fencing requirements.

Details of any funds materially None in deficit

Further financial review details (Optional information)

Sources of Funds

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) SUSAN CURTIS Full name(s) CHRISTOPHER CURTIS Position (e.g. Secretary, Chair, TREASURER SECRETARY etc.) Date 11/05/2023 11/05/2023

CHARITY ACCOUNT - FINANCIAL STATEMENT 01/10/2021 TO 30/09/2022

CHARITY ACCOUNT – BALANCES 01/10/2021 TO 30/09/2022

01/10/2021 TO 30/09/2022 CHARITY ACCOUNT – BALANCES 01/10/2021 TO 30/ 09/2022
INCOME 2021/2022 2020/2021 Opening balance 1 October 2021 £15,927
Allotment rent £1,877 £1,848 Excess of income over expenditure -£292
Plant Sales & Events £527 £374 Transfer from Trading Account £2,000
Talks & Social Events £1,679 £30 £17,635
Outings £0 £0 Less Charity Income not credited to bank £0
Membership subscriptions £1,824 £1,782 Plus Charity Expenditure not debited from bank £217
Annual Show £876 £36 Represented by bank and cash as at date 30/09/2022 £17,852
Gift Aid £428 £392
Water £85 £76
Donations/Grants £58 £8
TOTAL INCOME £7,354 £4,546
EXPENDITURE
Allotment Maintenance £1,411 £1,194
Plant Sales & Events £88 £45
Talks & Social Events £1,893 £736
Outings £0 £0
Annual Show £1,407 £27
Water £245 £312
Donations/Grants £217 £279
Community Orchard/Gardens £59 £44
Rent £26 £50
Shed Costs £1,293 £133
Website £288 £240
Insurance £578 £578
Administration & Subscriptions £141 £234
TOTAL EXPENDITURE £7,646 £3,872
EXCESS OF INCOME OVER
EXPENDITURE		 -£292 £674

TRADING ACCOUNT - FINANCIAL STATEMENT 01/10/2021 TO 30/09/2022

TRADING ACCOUNT - BALANCES 01/10/2021 TO 30/09/2022

01/10/2021 TO 30/09/2022 TRADING ACCOUNT - BALANCES 01/10/2021 T 30/09/2 22
INCOME 2021/2022 2020/2021 Opening Balance 1 October 2021 £6,494
Trading Sales £5,672 £2,695 Excess of income over expenditure £516
Donations £50 £3 Less Transfer to Charity Account £2,000
Non-Trading Sales £25 £409 £5,010
TOTAL INCOME £5,747 £3,107 Less Trading Income not credited to bank £0
EXPENDITURE Plus Trading Expenditure not debited from bank £0
Trading Stock £4,522 £1,355 Represented by bank and cash as at date 30/09/2022 £5,010
Non-Trading Transfers Out £552 £409
Trading Support Costs £157 £0
TOTAL EXPENDITURE £5,231 £5,231 £1,764 £1,764
EXCESS OF INCOME OVER
EXPENDITURE		 £516 £1,343

ALL ACCOUNTS COMBINED - FINANCIAL STATEMENT 01/10/2021 TO 30/09/2022

ALL ACCOUNTS COMBINED - BALANCES 01/10/2021 TO 30/09/2022

01/10/2021 TO 30/09/2022 ALL ACCOUNTS COMBINED - BALANCES 01/10/202 TO 30/ 9/2022
INCOME 2021/2022 2020/2021 Opening Total Balances 1 October 2021 £22,421
Charity Account £7,354 £4,546 Excess of income over expenditure £224
Trading Account £5,747 £3,107 £22,645
TOTAL INCOME £13,101 £7,653 Less Income not credited to bank £0
EXPENDITURE Plus Expenditure not debited from bank £217
Charity Account £7,646 £3,872 Represented by bank and cash as at date 30/09/2022 £22,862
Trading Account £5,231 £1,764
TOTAL EXPENDITURE £12,877 £5,636
EXCESS OF INCOME OVER
EXPENDITURE		 £224 £2,017

Receipts and Payments Account (01/09/2021 to 30/09/2022)

Statement of Assets and Liabilities

Assets at 30/09/2022:

  1. Cash in Bank Accounts - £22645 (see accounts for further detail)

  2. Buildings – 4 roomed Maintenance and Trading Shed

  3. a) Room 1 - Sales Area,

  4. b) Room 2 - Meeting Room, Library & Kitchen Area

  5. c) Room 3 - Toilet Facilities

  6. d) Room 4 – Allotment Maintenance Storage Area

  7. Sales Area Stock

  8. Events Equipment – BBQ, Gazebos etc.

  9. Allotment Maintenance Equipment (Mowers, Strimmers etc.)

  10. Furniture - Office Filing Cabinets, Heaters,Chairs and Tables etc.

Liabilities at 30/09/2022:

None

The CIO Regulations require the following information:

a) There is no outstanding guarantee given by the Bishop's Waltham Gardening Club CIO where any potential liability under the guarantee is outstanding at the end of the financial period (30/09/2022)

b) There is no debt outstanding secured by an express charge on any of the assets of the Bishop's Waltham Gardening Club CIO at the end of the financial period (30/09/2022)

Signed by one or two trustees on
behalf of all the trustees
Signature
Name Chris Curtis Sue Curtis
Position Treasurer Trustee
Date 11/05/23 11/05/23