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Trustees' Annual Report for the period
Period start date Period end date 01 10 2019 30 09 2020 To
From
Section A Reference and administration details
Charity name Bishop's Waltham Gardening Club
Other names charity is known by
Registered charity number (if any) 1169353
Charity's principal address 1 Rareridge Close Bishop's Waltham SOUTHAMPTON Hants Postcode SO32 1PU
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Chris Curtis | Treasurer | Membership | ||
| Sue Curtis | Secretary | Membership | ||
| Tim Gover | Trustee | Membership | ||
| Gill Cooper | Chairperson | Membership | ||
| Linda Smith | Trustee | 01/10/2019 - 17/08/2020 | Membership | |
| Gill Stainer | Trustee | 01/10/2019 - 17/08/2020 | Membership | |
| Anne Lowe | Trustee | 28/02/2020 - 30/09/2020 | Membership | |
| Anthea Mabey | Trustee | Membership | ||
| LarryMabey | Trustee | Membership | ||
| Robin Breach | Trustee | 01/10/2019 - 31/01/2020 | Membership | |
| Merv Smith | Trustee | 01/10/2019 - 31/01/2020 | Membership | |
| Helen Field | Trustee | 01/10/2019 - 31/01/2020 | Membership | |
| Nicole Jones | Trustee | Membership | ||
| Linda Arnold | Trustee | 28/02/2020 - 30/09/2020 | Membership | |
| Liz McClymont | Trustee | 28/02/2020 - 30/09/2020 | Membership | |
| Gill Hamill | Trustee | 21/09/2020 - 30/09/2020 | Membership | |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) How the charity is constituted CIO – Charitable Incorporated Organisation. Registered (eg. trust, association, company) 26/09/2016. Trustee selection methods Appointed annually at AGM by membership (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
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advance education and good practice in horticulture; to provide facilities in the interests of social welfare, to individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life;
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promote the good health of the public; in particular those whose health is at risk and who have been advised to exercise, through the provision of allotments for gardening.
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
1. Managed a site of 150 allotment plots on behalf of Bishop's Waltham Parish Council including raised beds for disabled/wheelchair users and children's plots. 2. Organised the delivery of lectures, discussions and demonstrations to members and guests 3. Set up visits to places and organisations of horticultural interest (cancelled this year due to COVID-19 restrictions). 4. Arranged horticultural shows and competitions (cancelled this year due to COVID-19 restrictions) 5. Managed and maintained community orchard and small garden areas in Bishop's Waltham for the benefit of the local community 6. Made available an annual Grant for a local student on a horticultural course at Sparsholt College (not taken up this year). We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. |
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Additional details of objectives and activities (Optional information)
Grant making Policy:
You may choose to include further statements, where relevant, about:
The Trustees have implemented a scheme to provide financial assistance to individuals for horticultural training if funds permit, to be reviewed annually. The availability of grants is advertised locally, an application is completed and assessed by 2 Trustees and an award is made to any suitable candidates. Any one person can only receive an award for 2 academic years.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
1. Management, including administration and rental issues, of site of allotments with plot rental open to all residents of area. Activities to promote communal participation include barbecues, competitions and maintenance working parties. Allotment site is a largely unfenced area of gardens thus with open access to public. 2. On-going development of a community orchard by a small group of volunteers led by a qualified horticulturalist. The orchard is on publicly owned land and accessible to all local population at all times. 3. Continuous maintenance by a group of volunteers led by an experienced gardener of 2 areas of garden by public pathways on behalf of local council. One area is for chalk land plants, one for wildlife attracting plants. Gardens can be appreciated by local population. 4. Financial support is offered annually to a locally resident student for one year on a recognised horticultural training course to assist with travel costs, out of college visits etc. Student writes 2 short reports per year describing achievements. Unfortunately for the academic year 2019-2020 no application for the grant was made. 5. Raising of funds to support activities through sales of gardening goods at allotment building (with increased emphasis on organic and wildlife friendly products) and annual public plant sale in centre of town. The latter receives an enthusiastic response from the public for low-priced, high quality and specialist plants. Unfortunately the plant sale was cancelled this year due to COVID-19 restrictions. 6. Eight evening meetings for members and public at which there is a lecture by a knowledgeable person on a horticultural topic. These are social and educational events open to all. Some of these were cancelled this year due to COVID-19 restrictions. Other social events and competitions at our trading shed have also been introduced to improve involvement across the Club. 7. Outing to horticultural / environmental related event. Arranged trips were cancelled this year due to COVID-19 restrictions. 8. Three Shows per year for members and non-members to exhibit plants and produce competitively, open to public view. All shows were cancelled this year due to COVID-19 restrictions. 9. An item relating to horticulture is placed in the local Parish News magazine each month. The Club's activities and member's newsletters are posted on the Club's publicly available website. 10. A presence at local charitable events to promote horticulture in the community. |
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Club maintains reserves of £8,000 to cover potential future cost of replacing the roof of the Club Maintenance and Trading Shed and other repairs to the building fabric that may be required. Due to possible development in the locality an additional reserve of £6000 is being ring fenced for possible alterations to car parking facilities and future potential fencing requirements.
Details of any funds materially None in deficit
Further financial review details (Optional information)
Sources of Funds
You may choose to include additional information, where relevant about:
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Membership fees
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Sales at Trading Shed
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the charity’s principal sources of funds (including any fundraising);
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Plant Sales
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HMRC Gift Aid
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Raffles and refreshment sales at Meetings and Shows
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how expenditure has Advertising Sponsorship in Annual Show Programme
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supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
SUSAN CURTIS Full name(s) CHRISTOPHER CURTIS Position (e.g. Secretary, Chair, TREASURER SECRETARY etc.) Date 05/04/2021 05/04/2021
CHARITY ACCOUNT - FINANCIAL STATEMENT 01/10/2019 TO 30/09/2020
CHARITY ACCOUNT – BALANCES 01/10/2019 TO 30/09/2020
| 01/10/2019 TO 30/09/2020 | CHARITY ACCOUNT – BALANCES 01/10/2019 TO 30/ | 9/2020 | ||||
|---|---|---|---|---|---|---|
| INCOME | 2019/2020 | 2018/2019 | Opening balance 1 October 2019 | £8,971 | ||
| Allotment rent | £2,580 | £1,917 | Excess of income over expenditure | £2,283 | ||
| Plant Sales & Events | £0 | £668 | Transfer from Trading Account | |||
| Talks & Social Events | £332 | £1,747 | £11,254 | |||
| Outings & Holiday | £24 | £914 | Less Charity Income not credited to bank | £0 | ||
| Membership subscriptions | £2,526 | £1,992 | Plus Charity Expenditure not debited from bank | £0 | ||
| Annual Show | £393 | £1,151 | Represented by bank and cash as at date 30/09/2020 | £11,254 | ||
| Gift Aid | £369 | £306 | ||||
| Water | £128 | £153 | ||||
| Donations/Grants | £60 | £0 | ||||
| TOTAL INCOME | £6,412 | £8,848 | ||||
| EXPENDITURE | ||||||
| Allotment Maintenance | £1,020 | £3,408 | ||||
| Plant Sales & Events | £0 | £132 | ||||
| Talks & Social Events | £1,310 | £2,697 | ||||
| Outings & Holiday | £24 | £1,020 | ||||
| Annual Show | £57 | £1,640 | ||||
| Water | £37 | £890 | ||||
| Donations/Grants | £146 | £175 | ||||
| Community Orchard/Gardens | £121 | £176 | ||||
| Rent | £12 | £1 | ||||
| Shed Costs | £264 | £918 | ||||
| Website | £288 | £240 | ||||
| Insurance | £679 | £668 | ||||
| Administration & Subscriptions | £171 | £296 | ||||
| TOTAL EXPENDITURE | £4,129 | £12,261 | ||||
| EXCESS OF INCOME OVER EXPENDITURE |
£2,283 | -£3,413 | ||||
| TRADING ACCOUNT - FINANCIAL STATEMENT 01/10/2019 TO 30/09/2020 |
TRADING ACCOUNT - BALANCES 01/10/2019 TO 30/09/2020 | |||||
| INCOME | 2019/2020 | 2018/2019 | Opening Balance 1 October 2019 | £7,910 | ||
| Trading Sales | £2,496 | £4,966 | Excess of income over expenditure | £1,241 | ||
| Less Transfer to Charity Account | ||||||
| £9,151 | ||||||
| TOTAL INCOME | £2,496 | £4,966 | Less Trading Income not credited to bank | £0 | ||
| EXPENDITURE | Plus Trading Expenditure not debited from bank | £0 | ||||
| Trading Stock | £1,255 | £3,474 | Represented by bank and cash as at date 30/09/2020 | £9,151 | ||
| TOTAL EXPENDITURE | £1,255 | £1,255 | £3,474 | £3,474 | ||
| EXCESS OF INCOME OVER EXPENDITURE |
£1,241 | £1,492 | ||||
| ALL ACCOUNTS COMBINED - FINANCIAL STATEMENT 01/10/2019 TO 30/09/2020 |
ALL ACCOUNTS COMBINED - BALANCES 01/10/2019 TO 30/09/2020 | |||||
| INCOME | 2019/2020 | 2018/2019 | Opening Total Balances 1 October 2019 | £16,881 | ||
| Charity Account | £6,412 | £8,848 | Excess of income over expenditure | £3,524 | ||
| Trading Account | £2,496 | £4,966 | £20,405 | |||
| TOTAL INCOME | £8,908 | £13,814 | Less Income not credited to bank | £0 | ||
| EXPENDITURE | Plus Expenditure not debited from bank | £0 | ||||
| Charity Account | £4,129 | £12,261 | Represented by bank and cash as at date 30/09/2020 | £20,405 | ||
| Trading Account | £1,255 | £3,474 | ||||
| TOTAL EXPENDITURE | £5,384 | £15,735 | ||||
| EXCESS OF INCOME OVER EXPENDITURE |
£3,524 | -£1,921 |