Sir John Barrow PTA Income and Expenditure Report Charity Registration Number: 1169336 Accounting Period: 01.09.21 to 31.08.22 Contact:Treasurer Holly Goodings 07703008700
Independent Auditor:Catherine Humpreys
| p p |
p p |
p p |
p p |
|
|---|---|---|---|---|
| Payment of 2020- | Income | Expenditure: Activity Costs |
Donations To School |
Donations to Chatrity |
2021 liabilities* |
-7434.00 | |||
| Glaxo | -2000.00 | |||
| CGP | -978.00 | |||
| Spellbinding Books | -360.00 | |||
| BAE Systems Grant | -750.00 | |||
| Sundry Income Payment for Book |
1,359.85 | |||
Bags |
-156.90 | |||
| Tea Towels Fundraising Easter Egg Hunt |
1,072.84 | -600.49 | ||
Fundraising Co-op Cummunity |
128.80 | |||
Fund |
384.73 | -384.73 | ||
| Amazon Smile | 28.38 | |||
| Big PTA Rafel | 273.00 | |||
| Virtual Xmas Fair Christmas Jumpers |
100.69 | |||
Sale Second Hand Uniform |
55.14 | |||
| Sales Donations From |
70.94 | |||
| Organisations Fundraising for Just 1 |
131,703.00 | |||
Tree |
284.76 | -285.00 | ||
| Reading Project Payment to School |
-127975.00 | |||
| Parent Kind Fee | -116.00 | |||
| Summer Fair | 855.00 | -67.48 | ||
| Totals 136,317.13 -783.97 -140,038.63 -285.00 Net movement in year 2 -4,790.47 Opening Bank Balance 01. 8263.44 Plus Net Movement -4,790.47 Total Funds Generated 3,472.97 Closing Bank Balance 3 3472.97** |
Current Liabilities 31ST AUGUST 2022**
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Year 6 leaving books 2022 119.79
Year 6 leaving books
2021 (liability from 31st
Aug 2021): 119.79
Total: 239.58
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*** Breakdown of 7434 payment made on 28th Feb 2022 (relating to 2021 current liabilities)** Payment of current liabilities as at 31st August 2021
| Payment of current liabilit | ies as at 31st August 2021 | ies as at 31st August 2021 |
|---|---|---|
| Accounting Period | Donation | Amount |
| 20 - 21 | Year 3 Book Bags | 283.5 |
| 20 - 21 | Persimmon donation | 1000 |
| 20 - 21 | Just GivingCampaign: | 1300 |
| 20 - 21 | Just GivingCampaign: | 4800 |
| 20 - 21 | Just Giving: Company | 50.5 |
| Total: 7434.00 |
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A B C D E F G H I J K L M N O P Q R S T U
1 Sir John Barrow PTA
2 Bank Account Report Charity Registration Number: 1169336
3 Accounting Period: 01.09.21 to 31.08.22 Contact:Treasurer Holly Goodings 07703008700
4 Income Expenditure:
ns
Christm Second From Readi
Virtual as Hand Organis Donati ng
5 Accoun Coop Xmas Jumper Unifor ations/ Fundrai ons to Projec
t Easter Commu BIG PTA Fair s m Sales Grants sing for Activit Other Donati t
Balanc Sundry Tea Egg nity Amazo Xmas (Just (Parent (Parent Receive Just 1 Summe y Charit on to Donati
Date Details e Income Towels Hunt Fund n Smile Raffle Giving) Pay) Pay) d Tree r Fair Costs ies School ons
6 01.09.2 Opening Balance ###
7 14.09.21Second Hand Uniform Sale 8295.94 32.50
8 21.09.21Second Hand Uniform Sale 8315.63 19.69
9 05.10.21Aaron Rossi’s Cold Bar Ice cream 8364.48 48.85
1001.11.21Glaxo Donation ### ###
11 9.12.21CGP GrantUniform Sale And Christmas ### 978.00
1214.12.21Virtual Xmas Fair Jumpers ### 19.69 4.93
1321.12.21sales/donations ### 100.69
1421.12.21BIG PTA Christmas Raffle Sales ### 273.00
1521.12.21Christmas Jumpers ### 35.45
1625.01.22Second Hand Uniform Sale ### 2.96
1727.01.22BUSINESS FREE K2B ### 65.00
1827.01.22BUSINESS FREE K2B ### ###
1911.02.22BAE SYSTEMSn Grant ### 750.00
2023.02.22Amazon Smile ### 6.81
2128.02.22Payment of liabilities see note 2289.01 11522
2215.03.22Orcina Readin1st Installment of Reading g Project Funding ### ###
2317.03.22Pro2nd Installment of Reading ject ### 34000
2417.03.22Project ### 50000
2530.03.22Second Hand Uniform Sale ### 2.96
2604.04.22Easter Egg Hunt ### 128.80
2705.04.22Second Hand Uniform Sale ### 0.99
2808.04.22Coop Community Fund ### 384.73
2912.04.22Second Hand Uniform Sale ### 4.93
3009.05.22Amazon Smile ### 8.13
3117.05.22Tea Towels ### 236.33
3224.05.22Tea Towels ### 308.22
3325.05.22Tea TowelsSecond Hand Sales for Just 1 ### 208.00
3426.05.22TreeSecond Hand Sales for Just 1 ### 119.31
3527.05.22Tree ### 10.00
3631.05.22Tea towels, non uniform day and second hand uniform ### 289.38 0.99 108.32
3708.06.22Eco Committee Non Uniform DaPayment to School for Book y and Tea Towels refund ### -6.21 47.13
3809.06.22Bags ### 156.9
39 Payment to JUST ONE TREE for
09.06.22nPayment to school for Coop on uniform day ### 285
4009.06.22installment ### 384.73
4109.06.22Pa3rd Installment for Reading yment for Tea Towels (Costs) ### 600.49
4209.06.22Project 2713.90 43975
4320.06.22Parent Kind Fee 2597.90 116
4421.06.22Tea Towels 2635.02 37.12
4505.07.222nd Hand Uniform 2636.01 0.99
4613.07.22Float for Summer Fair 2136.01 500
4726.07.22PTA RaffelSummer Fair Costs (hot dogs, 2172.01 36.00
4808.08.22buns, sauces) ### 67.48
4916.08.22AmSummer Fair earnings including azon Smile 2117.97 13.44
5022.08.22£500 float 3472.97 855.00 -500
51 1.08.22 Closing Balance ###
52 Totals NA ### ### ### ### 28.38 ### ### 55.14 70.94 ### ### ### 784 285 12064 1E+05
53
5455 Total Income: ### Total 1E+05
56 Bank Account Summary Expenditure:
57
58 Opening Bank Balance: 8263.44
59 Income 2021 - 2022 ###
60 Expenditure: 2021 - 2022 ###
61 Closing Bank Balance: 3472.97
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Sir John Barrow School (SJB) Parent Teachers Association (PTA)
sjbpta@outlook.com www.facebook.com/groups/SJBPTA Charity Registration Number: 1169336
W H O A R E W E ?
SJB PTA is made up of all parents, carers, grandparents or family members of the children in Sir John Barrow School. Anyone who wants to help make the school a success is welcome to join us in our fundraising and supporting activities.
O U R P U R P O S E :
We aim to raise extra funding and lend a helping hand to make sure our kids get the best opportunities, support and are equipped to thrive at our fantastic school.
O U R V A L U E S :
We share the same values of SJB School:
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S u c c e e d in g
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E n jo y in g
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B e lo n g in g
H O W W E W O R K :
We have some official positions: which need a dedicated named person for us to be able to have charitable status:
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Chairperson: Justine Steel
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Deputy Chairperson: Stephanie D’Leny
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Treasurer: Holly Goodings
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Secretary: Rebecca Rooke
We also have a ‘PTA Helpers’ group who we contact to update on what’s going on and to request support.
We have one formal meeting a year in which we officially elect people into those roles, but other than that we get together on an informal basis depending on what’s going on at the time. Our meeting dates will be advertised via the SJB PTA Facebook page, and on SJB Snippets.
All other support is less formal, whether it’s helping for a few hours with a disco, getting crafty to help raise some funds, supporting a PTA initiative or dedicating your fundraising efforts to the PTA. We are a member of Parent Kind and utilise their standard policies and procedures.
Sep-22
We also have a ‘PTA Helpers’ group who we contact to update on what’s going on and to request support. We have one formal meeting a year in which we officially elect people into those roles, but other than that we get together on an informal basis depending on what’s going on at the time. Our meeting dates will be advertised via the SJB PTA Facebook page, and on SJB Snippets.
All other support is less formal, whether it’s helping for a few hours with a disco, getting crafty to help raise some funds, supporting a PTA initiative or dedicating your fundraising efforts to the PTA. SJB PTA Constitution We are a member of Parent Kind and utilise their standard policies and procedures. (Adopted From Parent Kind Standard Model)
1. ASSOCIATION DETAILS
1.1 Type of association: Parent Teacher Association
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1.2 Name: Sir John Barrow School Parent Teacher Association
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1.3 School: Sir John Barrow School, Argyle Street ,Ulverston Cumbria, LA12 0BD
1.4 The committee
Agreed Minimum Committee / Trustee number: 4 Chairperson : Justine Steel Deputy Chairperson : Stephanie D’Leny Treasurer : Holly Goodings Secretary : Rebecca Rooke 2. PURPOSES
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The object of the association ( the objects ) is to advance the education of pupils in the school in particular by: 2.1 Raise extra funding and lend a helping hand to make sure our kids get the best opportunities, support and are equipped to thrive at our fantastic school. 2.2Developing effective relationships between the staff, parents and others associated with the school
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2.3 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
3. POWERS
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The committee members/trustees have the following powers, which may be exercised only in promoting the charity’s purpose (‘objects’): 3.1 To provide advice 3.2 To publish or distribute information 3.3 To co-operate with other bodies
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3.4 To raise funds (but not by means of permanent trading ) 3.5 To acquire or hire property of any kind 3.6 To make grants or loans of money and to give guarantees
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3.7 To set aside funds for special purposes or as reserves against future expenditure
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3.8 To deposit or invest funds in any lawful manner (but to invest only after obtaining advice from a financial expert and having regard to the suitability of investments and the need for diversification)
4. MEMBERSHIP
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|Members of 4.1 The parents, guardians or carers of any pupil currently attending the school, teaching and non-teaching staff currently employed by the school and any person over the age of 18 wishing to offer appropriate support or help to the school and who is accepted by 4.2|Membership the association|is terminated if: are:-|the committee|as a|member.|
|1. 4.2.1 the|member|dies|
|2. 4.2.2 the 3. 4.2.3 event whose presence at or support of the school is deemed a danger to the school or its pupils or staff or might bring|the committee members/trustees member|resigns by|written|notice to may for good reason, regardless of whether or not this is at the request of the|the association|the association governing body|into disrepute. Removal is not effective until the or the|headteacher|, exclude any person from|member membership|concerned has been notified or from attending an|in|
|writing|of the proposal and his/her right to respond within 14|clear day|s, and the matter has been considered in light of any representations made.|
|5. GENERAL MEETINGS|
|(ANNUAL AND EXTRAORDINARY)|
|5.1 All members are entitled to attend any|general meeting|of|the association|. Meetings can be held physically or virtually. A virtual meeting may be held by suitable electronic means agreed by the committee members in|
|which each participant can see and hear all other participants. These meetings must comply with all other rules for the meeting, including chairing, taking of minutes and quorums. 5.2 All|general meetings|are called by giving 21|clear day|s|written|notice of the meeting to the members. The notice should specify the date, time and location of the|general meeting|as well as give an overview of the|
|agenda. 5.3 There is a quorum at a meeting. The only exception would be at a|general meeting general meeting|when the total number of members present (including where|the association|is being dissolved: please see clause 13.|committee members/trustees|) is at least twice the number of|committee members/trustees|in office at the start of the|
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5.4 The Chair or (if the Chair is unable or unwilling to do so) some other committee member/trustee elected by those present is in charge of a general meeting .
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5.5 Except where otherwise provided in this constitution (Dissolution: clause 13), every issue at a general meeting is decided by a simple majority of the votes cast by the members present at the meeting.
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5.6 Except for the Chair of the meeting, who has a second or casting vote where a vote is equally divided (tied), every member present is entitled to one vote on every issue. 5.7 The association must hold a general meeting within 12 months of the date of the adoption of this constitution. Thereafter, an AGM must be held in each subsequent year and not more than 15 months may elapse between successive AGMs . 5.8 At an AGM the members: 5.8.1 receive the accounts of the association for the previous financial year 5.8.2 receive the report of the committee members/trustees on the association’s activities since the previous AGM 5.8.3 elect the committee members/trustees 5.8.4 appoint an independent examiner or auditor for the association if this is needed 5.8.5 may confer on any individual (with his or her consent) the honorary title of Patron, President or Vice-President of the association 5.8.6 discuss and determine any issues of policy or deal with any other business put before them 5.9 A associationwritten general meeting requests being received from members. This . This requires a request may also be called for special or extraordinary reasons (called an extraordinary general meeting or in writing to the committee EGM must happen within three from 10 or more members. As a result, months of the written the committee requests being received. (This timeframe is designed to make allowances for school holidays.) EGM must call an ). In addition to being called by committee members, these can be called by members of EGM (give all members of the association notice of the EGM ) within 21 days of the the 6. THE COMMITTEE 6.1 All members of the committee are trustees of the charity and have control of the association , its property and funds. The committee members are referred to in this document as committee members/ trustees . 6.2 Committee members/trustees shall be elected at the AGM and shall hold office until the next AGM . 6.3 All committee members/trustees , except those who are co-opted, must be members of the association .
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6.4 Committee members/trustees shall have the power to co-opt committee members/trustees at any time, and co-opted committee members/trustees shall serve until the date of the next AGM . 6.5 The number of co-opted committee members/trustees must not be more than 50% of the total number of committee members/trustees .
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6.7 A committee member/trustee (whether elected or co-opted) automatically ceases to be a committee member/trustee if he or she:
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6.7.1 is disqualified under section 178 of the Charities Act 2011 or any substantial re-enactment from acting as a charity trustee
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6.7.2 in the written opinion, given to the charity, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a trustee and may remain so for more than three months 6.7.3 is absent from three consecutive meetings of the committee without prior notification to the Secretary 6.7.4 ceases to be a member of the association 6.7.5 resigns by written notice to the committee but only if at least two committee members/trustees remain in office 6.7.6 is removed by a resolution passed by a majority of other committee members/trustees . Removal is not effective until the committee member/trustee concerned has been notified in writing of the proposal and his/her right to respond within 14 clear day s, and the matter has been considered in light of any representations made. 6.8 All 6.9 A retiring office. 6.10 A technical defect in the appointment of a committee members/trustees committee member/trustee shall be entitled to reimbursement of reasonable out-of-pocket expenses (including hotel and travel costs) actually incurred in the administration of is entitled to an indemnity from the continuing committee member/ trustee of which the committee committee members/trustees is unaware at the time does not invalidate decisions taken at a meeting. at the expense of the association in respect of any liabilities properly incurred while he or she held the association .
7. COMMITTEE MEETINGS
7.1 each participant can see and hear all other participants. These meetings must comply with all other rules for the meeting, including chairing, taking of minutes and quorums. The committee must hold at least three meetings every academic year . Meetings can be held physically or virtually. A virtual meeting may be held by suitable electronic means agreed by the committee members in which 7.2 A quorum at a committee meeting is 50 per cent, rounded up to the nearest whole number, of the total number of committee members. This applies where there are three or more committee members in post. Where there are only two, 100% attendance is required to be quorate to prevent a single individual having the power to make decisions on behalf of the association .
7.3 The Chair or, if the Chair is unable or unwilling to do so, some other committee member/trustee chosen by the members present is in charge at each committee meeting.
7.4 Every decision may be made by a simple majority of the votes cast at a committee meeting. A resolution which is in writing (including by email) and signed by all committee members/trustees is equally valid. The resolution may be contained in more than one document and will be treated as passed on the date of the last signature.
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|8. POWERS OF COMMITTEE|
|The following powers are available to 8.1 to delegate any functions of|the committee the committee|to sub-committees. These must consist of two or more persons appointed by to help run|the association:-|the committee|but at least one|member|of every sub-committee must be a|committee|
|member/trustee|8.2 to make rules consistent with this constitution about . All sub-committee proceedings must be promptly reported to the main committee|the committee|and sub-committees, to govern proceedings at|general meetings|and generally about the running of|the association|including the operation of bank|
|accounts and the management of funds.|
|9. PROPERTY & FUNDS|
|9.1 The property and funds of 9.2|written|9.2.1 the maximum amount is set out|Committee members/trustees|consent of the Charity Commission) provided that:|the association|can enter into contracts with|in writing|must only be used to fulfil and is reasonable for the services provided|the association the objects|for the provision of goods and services to (see clause 2).|the association|(but not contracts of employment with|the association|except with the prior|
|9.2.2|the committee members/trustees|are satisfied that the agreement is in the interests of the charity before entering into it|
|9.2.3 the total number of|committee members/trustees|entitled to such remuneration is in the minority from time to time.|
|9.3 Whenever a|committee member/trustee|has a personal interest in a matter to be discussed at a meeting,|the committee member/trustee|must:|
|9.3.1 declare an interest before discussion begins on the matter|
|9.3.2 withdraw from that part of the meeting unless expressly invited to remain in order to provide information|
|9.3.3 not be counted in the quorum for that part of the meeting|
|9.3.4 withdraw during the vote and have no vote on the matter.|
|10. RECORDS & ACCOUNTS|10.1|The committee|must comply with the requirements of The Charities Act 2011 or any substantial re-enactment as to the keeping of financial records, the audit or independent examination of accounts and the preparation|
|and transmission to the Charity Commission of: 10.1.1 annual reports|
|10.1.2 annual returns|
|10.1.3 annual statements of account.|
|10.2|The committee|must keep proper records of:|
|10.2.1 all proceedings at|general meetings|
|10.2.2 all proceedings at committee meetings|
|10.2.3 all reports of sub-committees|
|10.3 Annual reports and statements of account relating to|the association|must be made available for inspection by any|member|of|the association|.|
|11. NOTICES|
|11.1 Notice of any|general meeting|of|the association|may be sent by hand, by post, by suitable electronic communication (email) or in any newsletter distributed by|the association|to its members. Notification by hand|
|may include distribution to parents, guardians and carers via their children with or without other communications from the school.|
|11.2 The|address|at which a|member|is entitled to receive notices (if sent by post) is the last known|address|of the|member|.|
|11.3 A technical defect in the giving of notice which the members or|committee members/trustees|are unaware of at the time does not invalidate decisions taken at a|general meeting|.|
|12. AMENDMENTS|
|This constitution may be amended at a|general meeting|of|the association|by a two-thirds majority of the votes cast but:|
|12.1 The members must be given 21 12.2 No amendment is valid if it would make a prior 12.3 A copy of any resolution amending the constitution must be sent to the Charity Commission within 21 days of it being passed.|written|consent of the Charity Commission|clear dayfundamental change|s’ notice of the proposed amendments to the charitable purpose (objects)/clause 2 or destroy the charitable status of|the association|and no amendment may be made to clause 9 without the|
|13. DISSOLUTION|
|13.1 instructions for the disposal of any assets remaining after paying the outstanding debts and liabilities of 13.2 The net assets shall not be distributed among the members of distributed to a neighbouring school or schools as selected by 13.3 If it is not possible to dispose of assets as described in clause 13.2 then the assets can be given to another charitable cause provided that the cause is within 13.4 including providing|The association The committee members/trustees the association’s|may be dissolved by a resolution presented at an must notify the Charity Commission promptly that|the committeethe association EGM|or an .|AGM|but will be given to the school for the benefit of the pupils of the school. In the event of the school closing any remaining funds could be where this is included in the notice of the meeting. The resolution must have the agreement of two-thirds of those voting and must give|the association the association|has been dissolved. .|The committee members/trustees the objects|must comply with any request from of|the association|.|the Commission|
|14. GLOSSARY OF TERMS|
|14.1 In this Constitution:|
|address|: means a postal address or, for the purposes of electronic communication, i.e., an email address, a fax number or a text message number in each case registered with the charity|
|AGM:|means an annual general meeting of the members of the association|
|the association:|means the charity comprised in this constitution|
|the Chair:|means the Chair of the association elected at the AGM|
|charity trustee:|has the meaning prescribed by section 177 of the Charities Act 2011 or any substantial re-enactment. Every committee member/trustee is legally a charity trustee|
|clear day:|means 24 hours from midnight following the triggering event|the Commission:|means the Charity Commission for England and|
|the committee:|is the governing body of the association and includes all elected and co-opted committee members/trustees|
|committee member(s)/trustee(s):|means a member of the committee elected at the AGM by the membership|
|co-opted committee member/trustee:|means a member of the committee appointed by the committee members/trustees in accordance with clause 6|
|EGM:|means an extraordinary general meeting of the members of the association and which is not an AGM|
|fundamental change:|means a change that would not have been within the reasonable contemplation of a person making a donation to the association|
|general meetings:|means any AGM or EGM (see above)|governing body:|means the governing body of the school|
|headteacher:|means the headteacher, executive head or Principal of the school|
|independent examiner:|has the meaning prescribed by section 145(a) of the Charities Act 2011 or any substantial re-enactment|
|member and membership:|refer to members of the association as set out in clause 4|
|months:|means calendar months|
|the objects:|means the charitable objects of the association set out in|
|permanent trading: written or in writing:|electronic means|unincorporated association:|means carrying on a trade or business on a continuing basis for the principal purpose of raising funds and not for the purpose of actually carrying out the objects refers to a legible document on paper including an electronic communication (email) or a fax message where the member or co-opted committee member/trustee has agreed to receipt of notices by an ‘unincorporated association’ is an organisation set up through an agreement between a group of people who come together for a reason other than to make a profit, e.g., a voluntary group or a|
|sports club. Individual members are personally responsible for any debts and contractual obligations|
|year:|means calendar year unless otherwise specified|
|14.2 References to an Act of Parliament are references to the Act as amended or re-enacted from time to time and to any subordinate legislation made under it.|
|ADOPTED AT AGM MEETING HELD|At SJB School Hall on 28|[th]|September 2022|
|CHAIR: NAME: Justine Steel|OCCUPATION: sales advisor|
|.................................................................................................. SIGNATURE|
|WITNESS: NAME: Holy Goodings. OCCUPATION: HR Manager. ADDRESS: Mill Close House, Old Hall Road, Ulverston, LA12 7DL|
|.................................................................................................. SIGNATURE|
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