Brown Edge Village Hall Limited (A company limited by guarantee)
Report and Financial Statements
For the Year Ended
31 December 2021
Charity Number: 1169331 Company Number: 9808984
Brown Edge Village Hall Limited
Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Trustees Annual Report | 2 |
| Independent Examiner's Report | 4 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 |
Brown Edge Village Hall Limited
Legal and Administrative Information
Status
The organisation is a charitable company limited by guarantee, incorporated on 4 October 2015 and registered as a charity on 23 September 2016.
The company is established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association. The members of the company agree to a maximum liability of £1 each in the event of the company being wound up with insufficient funds. Should there be any surplus funds on the winding up of the company then this shall not be distributed to the members but to another charity with similar objectives. Under those Articles, the elected serving members of the Management Committee continue however one third retire each year but are eligible for re-election.
Directors and Trustees
The directors of the charitable company (the charity) are it's trustees for the purpose of charity law and through out this report are collectively referred to as the trustees.
The trustees serving during the year and since the year end were as follows :
Mr E Sims Mrs B Hurlstone Mrs J M Turner Mr W Holdcroft Mr P R Turner Mr N Owen Mr K D Knight
Charity secretary
Mrs J M Turner
Registered office
G1 Bellringer Road Trentham Business Quarter Stoke on Trent Staffordshire ST4 8GB
Brown Edge Village Hall Limited Trustees Annual Report for the year ended 31 December 2021
The trustees present their report along with the financial statements for the year ended 31 December 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Memorandum and Articles of Association, the Charities Act 2011,the Companies Act 2006 and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
Management and governance arrangements
The Charity is a company limited by guarantee governed by its Memorandum and Articles of Association. It is registered as a charity with the charity commission.
The Trust has a board which comprises currently of 7 Directors. The board is free to invite other directors to join if it so desires. It also has the ability to co-opt any other members with special skills. The board is responsible for overseeing the financial situation, propriety, and direction and policy of the Trust.
Risk management
The committee actively review the major risks which the charity faces on a regular basis and believe that maintaining reserves at the current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The committee have also examined other operational and business risks faced by the charity and confirm that they have established systems to mitigate the significant risks.
Objectives
The objectives are to further or benefit the residents of Brown Edge, Stoke on Trent and the surrounding and wider area, without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents,
Public benefit
In shaping our objectives and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit.
Achievements
The Charity has fullfilled its objectives to benefit the residents of Brown Edge and the wider area.
Financial review.
The Charity is financially sound at the balance sheet date. Total funds of £133,527 (2020: £118,731) will, in the opinion of the directors, enable it to continue its operations.
Reserves Policy
Reserve policy is to hold enough reserves to meet the current budget in order to ensure the ongoing operation of the charities activities. This is reviewed regularly at the committee meetings.
Acknowledgements
These financial statements set out the results of the year but do not reflect the considerable and vital support given to the Trust by all connected with the charity, such support is vital for the charity to function successfully.
Future Plans
The Trustees continue to consider how best to move forward in providing the services and support required by our users in these challanging times.
The Trustees meet regularly to asses the current climate and its affects on the charity is discussed.
Statement of trustees responsibilities
Company law requires that the directors prepare financial statements for each financial year to give a true and fair view of the state of affairs of the charitable company as at the balance sheet date, of its incoming resources and application of those resources, including income and expenditure, for the year. In preparing those statements, the board has selected suitable accounting policies and applied them consistently, made judgements and estimates that are reasonable and prudent and prepared the financial statements on a going concern basis, reflecting the charitable company's increasing success.
The trustees acknowledge responsibility for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that financial statements comply with the Companies Act 2006. They have also safeguarded the assets of the charitable company and taken reasonable steps to prevention and detect fraud or other irregularities.
Members of the board
Members of the board, directors for the purpose of company law and trustees for the purpose of charity law, who served during the year are set out on page 1,
Members of the charitable company guarantee to contribute an amount not exceeding £1 to the assets of the company in the event of winding up. The number of such guarantees at 31 December 2021 was 7.
This report was approved by the management committee and signed on its behalf by:
Date:
29 September 2022
Mr.P.R.Turner
Brown Edge Village Hall Limited Independent Examiner's Report for the year ended 31 December 2021
I report to the trustees on my examination of the accounts of Brown Edge Village Hall Limited (the Trust) for the year ended 31 December 2021, which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Fox FCCA
Independent Examiner
Walletts
Chartered Certified Accountants Adventure Place Hanley Stoke on Trent Staffordshire ST1 3AF
Dated: 29 September 2022
Brown Edge Village Hall Limited Statement of Financial Activities ( including Income & Expenditure Account) for the year ended 31 December 2021
| Unrestricted Notes Funds £ Income Donations and grants 2 21,249 Income from charitable activities: Rental income and recharges 3 13,925 Investment income 4 - Total income 35,174 Expenditure Expenditure on charitable activities: Premises running costs 7 20,378 Total expenditure 20,378 Net income 14,796 Gross transfers between funds 14 - Net movement in funds 14,796 Reconciliation of funds Total funds at 1 January 2021 118,731 Total funds at 31 December 2021 133,527 |
Restricted Funds £ - - - - - - - - - - - |
2021 Total Funds £ 21,249 13,925 - 35,174 20,378 20,378 14,796 - 14,796 118,731 133,527 |
2020 Total Funds £ 10,320 6,831 - |
|---|---|---|---|
| 17,151 | |||
| 23,162 | |||
| 23,162 | |||
| (6,011) - |
|||
| (6,011) 124,742 |
|||
| 118,731 |
The statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 7 to 11 form part of these accounts.
Brown Edge Village Hall Limited Balance Sheet as at 31 December 2021
| Notes Fixed assets for use by the charity Tangible assets 9 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current (liabilities) / assets Total assets less current liabilities being net assets 13 The funds of the charity : Restricted funds Unrestricted funds Total charity funds 14 |
2021 £ £ 119,697 18,486 12,161 30,647 16,817 13,830 133,527 - 133,527 133,527 |
2020 £ £ 115,299 18,227 3,085 21,312 17,880 3,432 118,731 - 118,731 118,731 |
2020 £ £ 115,299 18,227 3,085 21,312 17,880 3,432 118,731 - 118,731 118,731 |
|---|---|---|---|
| 30,647 16,817 |
21,312 17,880 |
||
| 118,731 | |||
| - 118,731 |
|||
| 118,731 |
For the year ended 31 December 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.
The directors acknowledge their responsibilities for:
(i) ensuring the company keeps accounting records which comply with Section 386; and (ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit or loss for the financial year, in accordance with the requirements of Section 394 and 395, and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with FRS 102 Section 1A - small entities.
Mr.P.R.Turner
Date:
29 September 2022
Company Number: 9808984
Brown Edge Village Hall Limited Notes to the Financial Statements for the year ended 31 December 2021
1 Accounting policies
Accounting convention
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Companies Act 2006.
The trust constitutes a public benefit entity as defined by FRS 102.
Incoming resources
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable.
Incoming resources from investments are included when receivable.
Resources expended and basis of allocation of costs
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs that relate to the category.
Allocation of overhead and support costs.
Allocation and support costs have been allocated on an allocation basis which is considered appropriate to the nature of the cost.
Cost of generating funds
Fundraising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the work of the charity.
Fixed assets and depreciation
All purchases of a capital nature are capitalised at cost.
Depreciation is provided at rates calculated to write off the cost of each tangible fixed asset over its expected useful life as follows :
Land and buildings straight line over 50 years Property fixtures and fittings straight line over 15 years Equipment 25% straight line
Unrestricted funds
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
Designated funds
Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
Restricted funds
Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.
| 2 Donations and grants Sundry Donations Grants COVID Support Grant 3 Income from charitable activities Hall rent Wayleave 4 Investment income UK interest received |
Unrestricted £ 1,145 - 20,104 21,249 Unrestricted £ 13,920 5 13,925 Unrestricted £ - - |
Restricted £ - - - - Restricted £ - - - Restricted £ - - |
2021 £ 1,145 - 20,104 21,249 2021 £ 13,920 5 13,925 2021 £ - - |
2020 £ 320 - 10,000 |
|---|---|---|---|---|
| 10,320 | ||||
| 2020 £ 6,826 5 |
||||
| 6,831 | ||||
| 2020 £ - |
||||
| - |
5 Taxation
The charitable company is exempt from corporation tax on its charitable activities.
6 Allocation of support costs and overheads
All costs during the year are directly attributable to activities and therefore no allocation has been required.
7 Analysis of charitable expenditure
The charity has only one charitable activity being the provision of on site facilities for the local community. The expense analysis is shown below :
| Unrestricted | Restricted | 2021 | 2020 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Heat and light | 2,890 | - | 2,890 | 3,198 |
| Insurance | 1,828 | - | 1,828 | 1,791 |
| Rates | - | - | - | 993 |
| Repairs and maintenance | 3,978 | - | 3,978 | 5,754 |
| Telephone | 1,838 | - | 1,838 | 1,850 |
| Cleaning services | 3,628 | - | 3,628 | 1,238 |
| Cleaning materials | 149 | - | 149 | 175 |
| Office expenses, repairs & maintenance 906 Printing, postage and stationery 216 Advertising - Legal and professional fees 49 Independent examination fee 600 Subscriptions 377 Bank charges 1 Supplies - Sundries Depreciation 3,918 - 20,378 8 Employees Average number of employees being the unpaid directors 9 Tangible fixed assets Property fixtures and fittings Cost At 1 January 2021 18,192 Additions 8,316 Disposals - At 31 December 2021 26,508 Depreciation At 1 January 2021 1,819 Charge for the Year 1,767 Disposals - At 31 December 2021 3,586 Net book value At 31 December 2021 22,922 At 1 January 2021 16,373 |
- - - - - - - - - - Equipment £ 1,000 - - 1,000 1,000 - - 1,000 - - |
906 216 - 49 600 377 1 - - 3,918 20,378 2021 7 Land and buildings £ 107,530 - - 107,530 8,604 2,151 - 10,755 96,775 98,926 |
3,165 118 47 49 600 346 1 - 223 3,614 |
|---|---|---|---|
| 23,162 | |||
| 2020 7 |
|||
| Total £ 126,722 8,316 - |
|||
| 135,038 | |||
| 11,423 3,918 - |
|||
| 15,341 | |||
| 119,697 | |||
| 115,299 |
The hall has a covenant attached which states that it has to be used for the benefit of the community and therefore its market value is difficult to ascertain. The hall has therefore been included at its original cost.
10 Capital commitments
At the year end the charity had no capital commitments.
| 11 Debtors Trade debtors |
2021 £ 18,486 18,486 |
2020 £ 18,227 |
|---|---|---|
| 18,227 |
| 12 Creditors: amounts falling due within one year Trade creditors Income received in advance Accruals 13 Analysis of net assets between funds General funds £ Fund balances as at 31 December 2021 are represented by: Tangible fixed assets 119,697 Current assets 30,647 Current liabilities (16,817) Total net assets 133,527 14 Movements in funds As at 1 January 2021 Incoming resources Outgoing resources Unrestricted funds: General fund 118,731 35,174 20,378 Total Unrestricted funds 118,731 35,174 20,378 Restricted funds : No restricted funds were operated during the period Total restricted funds - - - Total funds 118,731 35,174 20,378 |
2021 £ 110 16,107 600 16,817 Restricted funds £ - - - - Transfers - - - - |
2020 £ - 17,280 600 17,880 Total funds £ 119,697 30,647 (16,817) 133,527 As at 31 December 2021 133,527 133,527 - 133,527 |
|---|---|---|