Trustees Annual Report 1 September 2020 – 31 August 2021 ## DRAFT 3 ## **SECTION B GOVERNANCE ISSUES (OPTIONAL INFORMATION)** The Private Limited Company limited by guarantee, Company Number 10016724, **Wildwood Church Stafford** , has Charity Incorporation status registered as a charity Number 1169325. It started to operate in Autumn 2018 and the phased transfer of financial assets to the bank account of the new company is completed. Extended accounts were completed to cover the period of transfer. This followed an agreement dated 31[st] October 2018 between the trustees of Wildwood Church (registered charity number 515346) the “donor charity and Wildwood Church Stafford (company number 10016724, registered charity number 1169325, whose registered office is situated at Randstone, Cannock Road, Brocton, Stafford, Staffordshire, ST17 0SU (the “Recipient Charity”). To transfer the undertaking and assets of Wildwood Church (515346) to Wildwood Church Stafford (1169325). A new additional bank account was opened with Charities Aid Foundation (CAF) Bank to allow for some on line banking to take place, particularly for the payment of staff salaries. Two signatories are required. The online banking has developed over the year to include payment for some other services and items eg payroll, insurance, HMRC Trustees meetings were held 8 times throughout the year, either in person or on line. ## **SECTION C** ## **SUMMARY OF THE OBJECTS OF THE CHARITY..........** To advance Christian religion in accordance with the doctrinal basis of faith of the Evangelical Alliance **SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS (INCLUDES WITHIN THIS SECTION THE STATUTORY DECLARATION THAT TRUSTEES HAVE HAD REGARD TO THE GUIDANCE ISSUED BY THE CHARITY COMMISSION ON PUBLIC BENEFIT)** 1 ## **The year 2020 – 2021 has been another challenging year related to Covid** Although the initial lockdown restrictions eased over the summer of 2020 there were further, but less strict lockdowns in November 2020 and December onwards into 2021. We have continued to follow government guidelines and to do all we can to ensure the safety of staff and church members. Church services were held each week and accessed on live streaming on Youtube or by recording on Youtube and that continues, even though services have been held in person in Barnfields School since April 2021. We are aware that this has been a great encouragement to many people especially those isolating alone and to non church members who have accessed the services on line. The service was followed by coffee and a chat and prayer over Zoom, up until in person services began in April. Initially when meeting in person, a meeting for children was arranged approximately every 3 weeks in an adjacent building to reduce movement in or out during the service and to minimise risk for everyone. This is moving towards a weekly meeting with children joining the main service at the beginning and then moving into their own groups in the main building. Some home groups for adults were able to meet on zoom but others had more difficulty with lack of IT and access to wifi. For those not connected to the internet, they had the offer of a DVD or CD of the service and /or a printed newsletter each week. Home group members also kept in touch with one another by phone. Youth work for all ages continued with the two gap year students and the youth leader maintaining good connections with the young people on line through ‘Wildwood TV’ on Youtube, through on line chats and walks. A deposit box for contributions to the local Food Bank was established outside our premises and local people were generous in their contributions. There was a Nativity Treasure Hunt around the estate in December and an Easter Trail in April. The monthly Monday Bereavement Group, a Ladies Bible Study group on a Tuesday an ‘Active in Age’ group will not be restarting due to health and age related vulnerabilities and availability of leaders and facilities. There had been a popular ‘drop in’ Friday Coffee Morning attended mainly by older people, (up to 26 people each week), and a ‘Knit and Natter’ group meeting on a Thursday averaging 11 people each week. These two groups are likely to restart in September 2021. Overall great efforts have been made to maintain connection with all those connected to the church and this has been received well. 2 Direct aid overseas continued to be provided to Liberia which was also impacted by the pandemic and indirectly overseas aid was provided through the Christ Central Churches, an organisation of which we are members. There have been no overseas visits this year. ## **SECTION C** ## **ADDITIONAL DETAILS OF OBJECTIVES AND ACTIVITIES (OPTIONAL INFORMATION)** Most of our community based activities are planned, organised and delivered by volunteers. Some were regular weekly activities such as Knit and Natter and a Friday Coffee Morning. They are likely to resume in September 2021.The volunteers generally work in small teams and for relevant activities are DBS checked, have undertaken safeguarding training and complete risk assessments. They are supported by the Church leadership. In addition to our own church services and activities we also work in partnership with other local churches e.g. Anglicans, Catholics, Methodists and Baptists as part of the group of Stafford churches known as Love Stafford, and with Youth Net, the local organisation supporting church based youth work. The Parklife project has ceased. ## **SECTION D** ## **SUMMARY OF THE MAIN ACHIEVEMENTS OF THE CHARITY DURING THE YEAR** The Gateway building which we lease on Wildwood estate as a church office and base for our work continues to be a great asset in delivering our vision, which is to build God’s church by providing gateways to Him which show His love in our communities. The building has been used mainly as a base for staff over this year. We employed 4 staff during 2020/21, approximately 3 Whole Time Equivalents (WTE) and regularly review their contribution to and leadership of our work. We continue to work in partnership with Global Volunteer Services (GVS) in Germany. The 2 gap year students recruited for 2020/21 courageously came to Stafford in spite of Covid and contributed greatly to youth work. Their main activity was on line or one to one and going for walks with individual children. They learned to produce short Youtube based programmes for children called Wildwood TV. They also contributed to a range of general activities within the charity as indicate above. The students receive training/briefing and debriefing from GVS before and after coming to the UK and also meet up with their cohort in the UK during the year. As well as contributing significantly to youth work we have also observed great 3 development in the students themselves including their skills, confidence and appreciation of another culture. ## **SECTION E** ## **FINANCIAL REVIEW** ## **BRIEF STATEMENT ON CHARITY’S POLICY ON RESERVES** We have maintained reserves at a reasonable level which will cover the cost of statutory redundancy payments for 3 months for our staff, if the church activity were to cease. ## **FURTHER FINANCIAL REVIEW DETAILS** Events organised by the church and the running of the church are mostly funded by the Church members. This level of giving has been maintained throughout the pandemic. Two members of staff who had been ‘furloughed’ for periods between March and September 2020 returned to usual working arrangements by 31 August 2020 and one had further furlough in the Autumn of 2020. A Local Authority grant helped to cover the cost of the purchase of additional kit for live streaming and recording services and for ‘Wildwood TV’ recorded for young people. It also helped to offset a small reduction in income arising from the pandemic. 4 **----- Start of picture text -----**
Charity Name No (if any)
Wildwood Church Stafford 1169325
Receipts and payments accounts
For the period Period start date Period end date
To
from 9/1/2020 8/31/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Offerings & Gifts 37,901 22,354 - 60,255
(Gift Aid) Covenants 85,013 - - 85,013
Tax Refund 25,972 3,199 - 29,171
Grants/Funds 18,770 - - 18,770
Activities to generate funds 5,677 - - 5,677
Uncashed cheque / DD error 360 - - 360
Bank Interest 10 - - 10
- - - -
173,703 25,553 - 199,256
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 173,703 25,553 - 199,256
A3 Payments
See Attached Schedule A 129,339 - - 129,339
Charitable Activities - 28,804 - 28,804
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 129,339 ] 28,804 - 158,143
A4 Asset and investment
purchases, (see table)
- - - -
Materials, IT, PA 10,602 - - 10,602
Sub total [ 10,602 ] - - 10,602
Total payments 139,941 28,804 - 168,745
Net of receipts/(payments) 33,762 - 3,251 - 30,511
A5 Transfers between funds - - - -
A6 Cash funds last year end 137,966 5,160 - 143,126
Cash funds this year end 171,728 1,909 - 173,637
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|**National Savings**
**Bank Accounts**
**Cash Accounts**
**_Total cash funds_**||**to nearest £**
**863**
**169,911**
**954**
**171,728**|

|**to nearest £**
**-**
**1,909**
**-**
**1,909**| ||(agree balances with receipts and payments
account(s))||OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||R.B.Millar
H.M. Jones||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** ## **to the nearest £** **58,083 87,775 28,316 10,620 1,470 75 4,875 100 191,314** **191,314** **184,643 16,260 - - - - - - - 200,903** **766 766 201,669 - 10,355 - 153,481 143,126** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - -** **Current value (optional) - - - - - - - - - When due (optional)** Date of approval 3rd March 2022 3rd March 2022 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ Wildwood Church members of On accounts for the year** 31 August 2021 **Charity no (if** 1169325 **ended any)** (remember to include the page numbers of additional sheets) **Set out on pages** ## **Respective responsibilities of trustees and examiner** ## The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** - In connection with my examination, no matter has come to my attention (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|T. Herriott|25/02/22| |---|---|---| |||| ||Tim Herriott;|| |||| ||ACA BA|| |||| ||Tim Herriott Enterprises|| ||15 Briarsleigh, Wildwood|| ||STAFFORD ST17 4QP|| 1 **IER** **March 2012** **Section B Disclosure** Only complete if the examiner needs to highlight material problems. **Give here brief details of any items that the examiner wishes to disclose** . 2 **IER** **March 2012** IER March 2012