Festival 2022 - Chairfs Re
1. The Trdil Weekend
This is always the focal point of the Festival. and of course, the event on which we suryfvR or fail!
Almost all our income comes from the %Yeekend (wristbands+artists' fees+catering). ￿had worried
beforehand that
a. venues would be reluctant to let visitors into their homes.
b. artists wouldn't apply:
c. visitors wouldn't come.
We were proved wrong on every accounL We had a good number of venues, plenty of arttsts
applying and we estitnate 4000 people at the Trail. We soId 3000 wristbands, and there were children
and others with free wristbands. We were pleased to offer free wristbands to refugee families. And we
heard of people 'swapping' (non-removeable wristbands will sort this out next year). And it alvtsys
happens.
Setting up was extremety hard work, arKI we wouldn't have done it without all our wondertul
volunteers, and full-time input from some trustees. Just as we were all set to go, we had the news
that the Queen had died. This made the Friday before the Trail extremety problematic- firstly we had
to decide whether to go ahead. then we thought the Town Council might not be able to give us use of
the Hall, then we had to negotiate our space in the church alongside the need for a Spa￿ for quiet
contemplation. It took until mKlday to get this sorted but then we were full steam ahead. Reverend
Carla was really helpful in accommodating the Festival, and as always Sue and Paul at the TC did
eVe￿hIng they could to help the Festival to happen.
The Trail Weekend was a fantastic success. We had masses of feedbad( in person, via email
afterwards, phone calls {and they are still coming in). Attached is a selection of responses. Feedback
was about the quality of the art, the amount artists sold (almost every artist sold. and some sold quite
a bit). Artists were bubbling over with enthusiasm about being able to talk to people. meet people.
discuss their art, and talk to each other.
Stsffin
The build up to the Festival was very hard work for some of us oFder trustees {!), especially in the
weeks before Ettie joined us, and V￿ wouldn't recommend anyone doing it without paid help again.
Even with Ettie it was. as always, a lot of running around. heavy lifti'ng, instant decisions etc.
exa￿rbated of course by the death of the Qu￿n (and a Coupte of Covid no shows). As our
temporary. late notice administrator, Eth"e proved to be invaluable. She got stuck in. and managed to
bring order out of the chaos, even though she knew nothing about the Festival when she started.
Basically, she was amazing! We couldn't have managed without her. We also had support from Jo.
our social media person. and from Sue Cuifen who oversaw the whole of the artists application
pro￿sS, sorted much of the tech behind the pro￿sS. designed the brochures and organised the
printing (and much more). And she volunteered at the w￿kend1
We had just about enough volUnt￿[S for the weekend although. as always, Y￿ were hampered by
the occasional one who didn't tum up. Luckily there were enough of us trustees around to fill in gaps.
CT 13.10.22

## Wirksworth Arts Festival 

## Budget vs. Actuals: 2021 Budget - FY22 P&L 

February 2021 - January 2022 

|||TOTAL||
|---|---|---|---|
||ACTUAL|BUDGET|OVER BUDGET|
|Income||||
|2 Income Generation||||
|2.2 Membership|1,043|900|143|
|2.5 Sponsorship & Advertising|7,050|7,000|50|
|2.6 Donations|325|200|125|
|2.8 Bank interest|76|100|-24|
|**Total 2 Income Generation**|**8,493**|**8,200**|**293**|
|3 Performance programme||||
|3.1 Performance programme income|1,515||1,515|
|**Total 3 Performance programme**|**1,515**||**1,515**|
|5 Trails & Visual Arts Programme||||
|5.2 Commission on sales|1,346||1,346|
|5.3 Artist registration|4,550|3,750|800|
|5.7 Paypal commission from Artist|-0|250|-250|
|**Total 5 Trails & Visual Arts Programme**|**5,895**|**4,000**|**1,895**|
|6 Partners||||
|6.4 National Stone Centre|1,817||1,817|
|**Total 6 Partners**|**1,817**||**1,817**|
|**Total Income**|**£17,720**|**£12,200**|**£5,520**|
|TOTAL|**£17,720**|**£12,200**|**£5,520**|
|Expenditures||||
|11 Staffing||||
|11.1 Administrator|1,164|2,000|-837|
|11.2 Manager|2,500|500|2,000|
|11.4 Comms Consultant fee|5,000|5,500|-500|
|11.6 Staff expenses|0||0|
|11.7 Board Expenses|357|200|157|
|**Total 11 Staffing**|**9,021**|**8,200**|**821**|
|12 Premises and Admin||||
|12.1 Rent / Rates|3,360|2,400|960|
|12.11 Quick Books Book Keeping Subscription|432||432|
|12.2 Storage rent|1,130|1,000|130|
|12.3 Gas / Electric / Water|148|600|-452|
|12.4 IT & Telephone running costs|611|2,000|-1,389|
|12.41 Website support & Development|1,135|1,000|135|
|12.5 Office Equipment and stationery|40|50|-10|
|12.6 Insurance|807|700|107|
|12.8 Membership, pubs and Subscriptions|150||150|
|12.9 Hospitality & Expenses||50|-50|
|**Total 12 Premises and Admin**|**7,813**|**7,800**|**13**|
|13 Marketing||||
|13.1 Design|420|500|-80|
|13.4 Advertising|214|500|-286|
|13.5 Distribution||100|-100|
|13.9 Advertising/Promotional|407||407|



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## Wirksworth Arts Festival 

## Budget vs. Actuals: 2021 Budget - FY22 P&L 

February 2021 - January 2022 

|||TOTAL||
|---|---|---|---|
||ACTUAL|BUDGET|OVER BUDGET|
|**Total 13 Marketing**|**1,041**|**1,100**|**-59**|
|14 Performance Programme exp||||
|14.1 Performance Programme Expenditure|1,278||1,278|
|**Total 14 Performance Programme exp**|**1,278**||**1,278**|
|16 Trails & Visual Arts Programme Exp||||
|16.11 Festival Film|1,000||1,000|
|16.2 Curation (annual)|160|1,500|-1,340|
|16.4 On-line Art Prize|1,000|1,000|0|
|16.5 On-line Art Prize Costs|654|2,900|-2,247|
|16.6 Festival setup / equipment|560||560|
|**Total 16 Trails & Visual Arts Programme Exp**|**3,373**|**5,400**|**-2,027**|
|17 Partners Expenditure||||
|17.7 Gerry Vaughan Award|100|150|-50|
|**Total 17 Partners Expenditure**|**100**|**150**|**-50**|
|Unapplied Cash Bill Payment Expenditure|0||0|
|**Total Expenditures**|**£22,626**|**£22,650**|**£ -24**|
|NET OPERATING INCOME|**£ -4,906**|**£ -10,450**|**£5,544**|
|NET INCOME/(EXPENDITURE)|**£ -4,906**|**£ -10,450**|**£5,544**|



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