Chair’s report, The Wirksworth Arts Festival 2020/2021
After the massive success of the 2019 Festival, which most people thought was the 'best for many years', it was so disheartening to realise early in 2020 that there would not be a Wirksworth Festival. After discussions at Trustees' meetings we agreed quite early on that we would not run a Festival. Making a decision early in May (when we weren't quite sure how the pandemic would develop) meant that we could give ourselves time to think about what we might do instead.
We decided to commission a film, which would showcase a number of local artists, and Gavin Repton did a cracking job at producing a fascinating film. Big thanks to him. Each of the artists was asked to record a very short bit of film, showing any aspect of their art that they wanted to. Some used their phones, others voice overs; some showed how they made their art (John Wheeldon made a teapot in 2 mins via a speeded-up film); others showed where they got their inspiration from and others showed work in progress (Johnny White's sculpture changed as he filmed). The film proved to be a great success, with many thousands of downloads/viewings. Massive thanks to Longcliffe Quarries for their sponsorship of the film.
Alongside this a number of small films were made, some were interviews with artists, others were local groups showing their work (eg Raise Your Voices local choir and the Debi Hedderwick's Dance group.
We had a small exhibition in St Mary's church of work by well known local artist
Pat Shenstone (many thanks). Sue Prince showed her Covid Chronicles paintings and launched her book; this was made possible due to sponsorship from Ian Bell , for which we are extremely grateful.
And we were all very pleased to be able to join in with the Clypping of the church, in a socially distanced fashion. We owe
thanks to everyone at the church who made this open space possible.
Town Hall Events put on a full programme of short films from performers who lent The Virtual Festival their time and talents – again we are extremely grateful.
We had no centrally curated exhibition – we had planned on our Artist in Residence from 2019, Mike Shaw, curating it – and we decided to postpone the 2020 Artist in Residence. We hope that Liane Lang,our postponed A in R, will join us this year at the residency in the cottage. As always we are so grateful to The Ampersand Foundation for supporting the Wirksworth Festival.
We have lost two trustees in the year 2020, and our super admin officer, but one of our trustees has stepped up temporarily to do a few hours in the office to keep things ticking over. We need 4 new trustees, if anyone is interested please contact us! The trustees continue to develop their processes and protocols, to ensure we meet the highest standards of the Charity Commission, and are able to fulfill our role, responsible for the Festival.
Our Membership scheme has been a success in building support for the Festival, and we would love more Members. Being a member brings a number of benefits, including Members’ Talks, early notice, invitations to the launch and so on, but really , this year, its just about showing that you care!
Finance
We were successful in getting a grant from the Arts Council's Emergency Fund which, with our carry forward from the successful 2019 Festival, and our reserves, means we could just about manage to keep going until we begin to accrue income in April 2022.
2021
We really have no idea what we will able to do for the Festival in 2021, but its highly unlikely we will be able to have an Art Trail – the residents of Wirksworth will, we are sure, not want 5000 people in and out of their houses, or in their town. We are still
waiting to see how Covid will pan out over the next few months, as to whether we could run some sort of mini Festival, or just a more virtual one. We have been advised that insurance for a festival in the town might be problematic, and of course, the current regulations do not end until the end of July.
Carol Taylor, Chair of the Wirksworth Festival, March 2021
Wirksworth Arts Festival
Budget vs. Actuals: 2020 Budget - FY21 P&L
February 2020 - January 2021
| TOTAL | |||
|---|---|---|---|
| ACTUAL | BUDGET | OVER BUDGET | |
| Income | |||
| 1 Other Primary Income | |||
| 1.1 Town, District and County Council | 7,500.00 | 2,000.00 | 5,500.00 |
| 1.2 Arts Council | 17,248.00 | 17,248.00 | |
| Total 1 Other Primary Income | 24,748.00 | 2,000.00 | 22,748.00 |
| 2 Income Generation | |||
| 2.2 Membership | 930.00 | 900.00 | 30.00 |
| 2.4 Merchandising | 250.00 | -250.00 | |
| 2.5 Sponsorship & Advertising | 1,800.00 | 3,000.00 | -1,200.00 |
| 2.6 Donations | 5,000.00 | 600.00 | 4,400.00 |
| 2.8 Bank interest | 95.34 | 150.00 | -54.66 |
| 2.9 Gift Aid | 100.00 | -100.00 | |
| Total 2 Income Generation | 7,825.34 | 5,000.00 | 2,825.34 |
| 5 Trails & Visual Arts Programme | |||
| 5.1 Wristband sales | 23,500.00 | -23,500.00 | |
| 5.3 Artist registration | 0.00 | 10,000.00 | -10,000.00 |
| 5.4 Catering income | 600.00 | -600.00 | |
| Total 5 Trails & Visual Arts Programme | 0.00 | 34,100.00 | -34,100.00 |
| 6 Partners | |||
| 6.4 Altitude | 0.00 | 0.00 | |
| Total 6 Partners | 0.00 | 0.00 | |
| Total Income | £32,573.34 | £41,100.00 | £ -8,526.66 |
| TOTAL | £32,573.34 | £41,100.00 | £ -8,526.66 |
| Expenditures | |||
| 11 Staffing | |||
| 11.1 Administrator | 2,829.00 | 3,800.00 | -971.00 |
| 11.2 Manager | 500.00 | 9,000.00 | -8,500.00 |
| 11.3 Trails Co-ordinator | 1,700.00 | -1,700.00 | |
| 11.4 Comms Consultant fee | 4,712.74 | 5,000.00 | -287.26 |
| 11.6 Staff expenses | 100.00 | -100.00 | |
| 11.7 Board Expenses | 379.45 | 250.00 | 129.45 |
| 11.9 Staff training | 15.99 | 100.00 | -84.01 |
| Total 11 Staffing | 8,437.18 | 19,950.00 | -11,512.82 |
| 12 Premises and Admin | |||
| 12.1 Rent / Rates | 2,400.00 | 2,450.00 | -50.00 |
| 12.2 Storage rent | 600.00 | 600.00 | 0.00 |
| 12.3 Gas / Electric / Water | 583.58 | 550.00 | 33.58 |
| 12.4 IT & Telephone running costs | 2,069.53 | 1,900.00 | 169.53 |
| 12.41 Website support & Development | 659.99 | 700.00 | -40.01 |
| 12.5 Office Equipment and stationery | 32.12 | 150.00 | -117.88 |
| 12.6 Insurance | 638.86 | 2,100.00 | -1,461.14 |
| 12.8 Membership, pubs and Subscriptions | 100.00 | -100.00 | |
| 12.9 Hospitality & Expenses | 13.13 | 40.00 | -26.87 |
| Total 12 Premises and Admin | 6,997.21 | 8,590.00 | -1,592.79 |
| 13 Marketing |
Cash Basis Saturday, 10 April 2021 02:32 pm GMT+01:00
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Wirksworth Arts Festival
Budget vs. Actuals: 2020 Budget - FY21 P&L
February 2020 - January 2021
| TOTAL | |||
|---|---|---|---|
| ACTUAL | BUDGET | OVER BUDGET | |
| 13.1 Design | 1,000.00 | -1,000.00 | |
| 13.2 Print production | 800.00 | 2,500.00 | -1,700.00 |
| 13.4 Advertising | 480.00 | 1,160.00 | -680.00 |
| 13.5 Distribution | 400.00 | -400.00 | |
| Total 13 Marketing | 1,280.00 | 5,060.00 | -3,780.00 |
| 16 Trails & Visual Arts Programme Exp | |||
| 16.1 Wristbands | 750.00 | -750.00 | |
| 16.2 Curation (annual) | 2,000.00 | 2,500.00 | -500.00 |
| 16.6 Festival setup / equipment | 1,200.00 | -1,200.00 | |
| 16.7 % Ticket income paid to ticket sellers | 1,200.00 | -1,200.00 | |
| Total 16 Trails & Visual Arts Programme Exp | 2,000.00 | 5,650.00 | -3,650.00 |
| 17 Partners Expenditure | |||
| 17.10 The Lodge Project | 100.00 | -100.00 | |
| 17.3 Altitude | 0.00 | 0.00 | |
| 17.4 Community Celebration | 500.00 | -500.00 | |
| 17.41 Community Quiz | 30.00 | 30.00 | |
| 17.7 Gerry Vaughan Award | 100.00 | -100.00 | |
| 17.8 G.O.T.R. | 1,000.00 | -1,000.00 | |
| Total 17 Partners Expenditure | 30.00 | 1,700.00 | -1,670.00 |
| 19 Fundraising costs | |||
| 19.2 Merchandising costs | 150.00 | -150.00 | |
| Total 19 Fundraising costs | 150.00 | -150.00 | |
| Total Expenditures | £18,744.39 | £41,100.00 | £ -22,355.61 |
| NET OPERATING INCOME | £13,828.95 | £0.00 | £13,828.95 |
| NET INCOME/(EXPENDITURE) | £13,828.95 | £0.00 | £13,828.95 |
Cash Basis Saturday, 10 April 2021 02:32 pm GMT+01:00
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CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examinefs Report Report to the trusteesl members of Wifl(sworth Arts Festival On accounts for the year ended 31" January 2021 Charity no (il any) 1169279 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended Responsibilities and basis of report As the charivs trustees. you are responsible for the preparation of the accounts in accordan with the wuirements of the Chartties Act 2011 (ihe W. I report in resFect of my examination of the Trust's accounts carried out undef section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Chartty Commission under section 145(5)(b) of the ACL Independent tThe charity's gross income exceeded £250.000 and l am qualtfied to examiner's statement undertake the examination by being a qualffied member of [insert name of applicable listed body]]. Delete l ] rfnot applicable. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below") vthich gives me cause to believe that in, any material aUntIng records were not kept in accordan vrith section 130 of the Chartties Actr. or the accounts did not accord wtth the accounb.ng records" or the accounts did not comply with the applicable requirements Gonceming the fomi and content of accounts set OLrt in the chartti.es (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a and fair. view which is not a matter considered as part of an independent examination. I have no conM$ and have come acxoss no other matters in connection Wtlh the examination to whith attention should be drawn in this report in order to enabte a proper understanding of the accounts to be reached. ' pl&e delete the w0S in the bTrckets rfthey {*) not apply Signed.. Date= Name: Robert Baird Relevant professional qualification(s) or l)ody IER Oct 2018